Decision Maker: Cabinet
Decision status: For Determination
Is Key decision?: No
Is subject to call in?: Yes
The Finance Portfolio Holder, reported that the Council’s three-year Sustainable Procurement and Commissioning Strategy had been approved in 2016. During 2019, an exercise would be carried out to review the document to ensure that it met the Council’s needs in the future under the Customer Connect model. During 2018, the Local Government Association had published an updated National Procurement Strategy. Many of the proposals in this national strategy were already reflected in the Council’s Strategy, but some minor changes were proposed around strategic contact management, supplier engagement and social value. References to legislation and the Council Plan had also been updated. Appendix 1 to the report updated the Council’s existing Strategy to reflect these changes.
Since April 2016, the Council’s Constitution had permitted officers to conduct and conclude the contracting processes without further approval, providing it was in line with the Procurement Schedule, to be approved by Council at least annually. Where a procurement process was over budget, then approval would still be required in accordance with the Financial Procedure Rules. Where an officer sought approval for a waiver or exemption under the Contract Procedure Rules, this was also included in the Procurement Schedule.
The Procurement Schedule for 2019/20 was attached at Appendix 2 to the report. There were 78 procurement projects identified, which was slightly lower than the 83 procurement exercises originally approved for 2018/19.
The report had also been considered by the Overview and Scrutiny Committee on 1 February 2019.
RESOLVED – That Council be recommended to approve the following:-
(1) the updated Sustainable Procurement and Commissioning Strategy attached at Appendix 1 to the report; and
(2) the Procurement Schedule for 2019/20 attached at Appendix 2 to the report.
Reasons for Decision
It is expected that Council will ensure Value for Money in the provision of services and improve the efficiency of its procurement activities through the approval of the procurement exercises proposed for 2019/20 and the updates proposed to the Procurement Strategy.
Alternative Options Considered and Rejected
Council could decide not to approve all or part of the Procurement Schedule. This would mean that separate acceptance reports may be required for all or specific tenders.
Report author: Helen Smith
Publication date: 08/02/2019
Date of decision: 06/02/2019
Decided at meeting: 06/02/2019 - Cabinet
Effective from: 18/02/2019