Decision Maker: Council
Decision status: For Determination
Is Key decision?: No
Is subject to call in?: No
Councillor Andrew Jarvis, Finance Portfolio Holder, reported that the Council’s three-year Sustainable Procurement and Commissioning Strategy had been approved in 2016. During 2019, an exercise would be carried out to review the document to ensure that it met the Council’s needs in the future under the Customer Connect model. During 2018, the Local Government Association had published an updated National Procurement Strategy. Many of the proposals in this national strategy were already reflected in the Council’s Strategy, but some minor changes were proposed around strategic contact management, supplier engagement and social value. References to legislation and the Council Plan had also been updated. Appendix 1 to the report updated the Council’s existing Strategy to reflect these changes.
Since April 2016, the Council’s Constitution had permitted officers to conduct and conclude the contracting processes without further approval, providing it was in line with the Procurement Schedule, to be approved by Council at least annually. Where a procurement process was over budget, then approval would still be required in accordance with the Financial Procedure Rules. Where an officer sought approval for a waiver or exemption under the Contract Procedure Rules, this was also included in the Procurement Schedule.
The Procurement Schedule for 2019/20 was attached at Appendix 2 to the report. There were 78 procurement projects identified, which was slightly lower than the 83 procurement exercises originally approved for 2018/19.
The report had also been considered by the Overview and Scrutiny Committee on 1 February 2019 and the Strategy and Schedule recommended to Council for approval by Cabinet on 6 February 2019.
Councillor Jarvis moved the recommendations contained within the report and was seconded by Councillor Dyan Jones, Environment Portfolio Holder.
Councillor Ben Berry requested that separate votes be taken on each recommendation, advising that the opposition Members, although in support of the Strategy, were against a number of the procurement projects contained within the Schedule. Councillor Jarvis explained that the most of the projects shown within the Schedule had already been approved within the Budget. The Chairman acknowledged this fact and was unwilling to hold separate votes.
It was, subsequently, unanimously
RESOLVED – That Council be recommended to approve the following:-
(1) the updated Sustainable Procurement and Commissioning Strategy attached at Appendix 1 to the report; and
(2) the Procurement Schedule for 2019/20 attached at Appendix 2 to the report.
Report author: Helen Smith
Publication date: 11/03/2019
Date of decision: 26/02/2019
Decided at meeting: 26/02/2019 - Council