Agenda and minutes

Wednesday, 24 April 2019 10.00 a.m.

Venue: Bindloss Room, Kendal Town Hall. View directions

Contact: Inge Booth  Senior Committee Services Officer

No. Item


Chairman's Announcement


The Leader and Promoting South Lakeland Portfolio Holder referred to Councillor Graham Vincent’s recent resignation from the Cabinet and wished to place on record thanks for his service to the Cabinet over many years.


Cabinet Executive Decisions pdf icon PDF 351 KB

To authorise the Chairman to sign, as a correct record, the Executive Decisions made by Cabinet on 20 March 2019.


RESOLVED – That the Chairman be authorised to sign, as a correct record, the Executive Decisions made by Cabinet on 6 February 2019.


Delegated Executive Decisions pdf icon PDF 281 KB

To receive the Delegated Executive Decisions made by Portfolio Holders or Officers on 14 March 2019.


RESOLVED – That the Delegated Executive Decisions made by Portfolio Holders or Officers on 14 March 2019 be received.


Declarations of Interest

To receive declarations by Members of interests in respect of items on this Agenda.


Members are reminded that, in accordance with the revised Code of Conduct, they are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting.)


Members may, however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registrable or other interests.


If a Member requires advice on any item involving a possible declaration of interest which could affect his/her ability to speak and/or vote, he/she is advised to contact the Monitoring Officer at least 24 hours in advance of the meeting.


RESOLVED – That it be noted that no declarations of interest were raised.


Local Government Act 1972 - Excluded Items

To consider whether the items, if any, in Part II of the Agenda should be considered in the presence of the press and public.


RESOLVED – That it be noted that there are no excluded items on the agenda.


Public Participation

Any member of the public who wishes to ask a question, make representations or present a deputation or petition at this meeting should apply to do so by no later than 0:01am (one minute past midnight) two working days before the meeting.  Information on how to make the application can be obtained by viewing the Council’s Website or by contacting the Committee Services Team on 01539 733333.


(1)        Questions and Representations


            To receive any questions or representations which have been received from members of the public.


(2)        Deputations and Petitions


            To receive any deputations or petitions which have been received from members of the public.


RESOLVED – That it be noted that no questions, representations, deputations or petitions have been received in respect of this meeting.


Forward Plan pdf icon PDF 60 KB

To note the contents of the latest Forward Plan published on 26 March 2019.


RESOLVED – That the contents of the Forward Plan published on 26 March 2019 be noted.


2018/19 Final Accounts Report - Carry Forwards and Re-profiling Requests pdf icon PDF 250 KB

To consider Revenue carry forward and Capital re-profiling requests relating to 2018/19.

Additional documents:




The Finance Portfolio Holder presented a report detailing revenue carry forward requests totalling £0.5m into 2019/20.  These were made up of a number of requests as detailed in Appendix 1 to the report and, as all of them were below £100,000, they could be approved by Cabinet.  The largest areas related to:-


·         £72,300 on the Grange Lido project;

·         £55,000 due to implementation delays on Economic Development projects; and

·         £65,700 on schemes supported by Homelessness Grant, partly due to the late receipt of grant in the year.


The Budget report for 2019/20, approved on 26 February 2019, had approved the carry-forward of £59,000 on the Tour of Britain Cycle Race and flood risk assessments.  These carry-forwards were required to fund expenditure already included in the 2019/20 budgets and were included in the figures set out in Appendix 1 to the report.


The approval of the carry forwards would enable the work that had been planned in 2018/19 to be delivered in 2019/20.  Carry forward amounts had been reviewed against the draft service expenditure to ensure that at corporate, directorate and service levels there was sufficient budget to support the requests.  This position could change as the Statement of Accounts and year end position were finalised.  Any corrections required would be reported back to Cabinet and Council within the out-turn report in July 2019.


Although the carry forward of budgets was an important flexibility within the financial procedure rules, the services identified needed to be delivered as part of meeting the Council Plan.  To support this, spend of the carry forward amounts would be reported on as part of the quarterly budget monitoring, throughout 2019/20.


The underlying reasons for carrying budget forward would be reviewed with managers.  Where improvements could be made to the method of profiling budgets, these would be fed in to the 2019/20 budget process.


The Finance Portfolio Holder turned to re-profiling of the Capital Programme, advising that variations on spending on the Capital Programme usually reflected changes in the progress of individual schemes.  As these schemes spanned a number of years, any variation needed to be reflected in an update to the profiled spending in the Capital Programme.


Appendix 2 to the report showed those Capital Schemes in the 2018/19 Capital Programme where expenditure varied to the approved Capital Programme.  To enable these schemes to continue and be completed, it was necessary to vary the Capital Programme in 2019/20 to reflect the variations in phasing of expenditure.  The total for re-profiling was £3.144m.  The Cabinet had delegated powers to approve these changes in accordance with Para 8.2 of the Financial Procedure Rules.


Although some of the underspend related to factors outside of the Council’s control, the Finance Portfolio Holder pointed out that, with high levels of capital expenditure expected over the next few years, processes would continue to be reviewed to minimise any future yearly underspends.


The Finance Portfolio Holder, in closing, thanked officers in the Finance Team for their work.


Reference was made to the previous  ...  view the full minutes text for item CEX/112


Cumbria Wide Framework Agreement for Disabled Adaptations pdf icon PDF 214 KB

To consider the Council’s participation in the Cumbria Wide Agreement for the delivery of specific Disabled Facilities Adaptations.




The Deputy Leader and Housing, People and Innovation Portfolio Holder reported that the Council had a statutory duty to provide Disabled Facilities Grants (DFGs).  These consisted of adaptations to the homes of disabled and vulnerable people to enable them to live independently.  The Council had approved a DFG Policy which also included discretionary grants.


The Council had participated in a Framework Agreement for the past two years with Carlisle, Allerdale and Eden councils, which had provided value for money, high quality adaptations.  The Framework allowed speedier adaptations due to the fact that the schedule of work and price had been agreed in advance, and there was no need to obtain two quotes.  The client did, however, continue to have the choice to select their preferred contractor or contractors to provide comparable quotes, but this seldom occurred.


The Framework Agreement consisted of five lots for Disabled Adaptations (level access showers, door widening, modular ramps, shower toilet and heating).  On behalf of the Cumbria councils, Carlisle City Council would undertake a procurement exercise to select up to six contractors for each lot.  The Framework would enable DFG applications to be processed quicker using approved contractors.  The existing Framework was due to end in April 2019, hence the need for a new procurement exercise to be undertaken for a further two year period, with the option to extend for a further two years.


It was proposed that, pending completion of the new Framework Agreement, the Authority entered into a short extension of up to six months to the current Agreement in order to enable the delivery of DFG adaptations.


In 2017/18 the Council had undertaken 79 adaptations under the Framework.  At least 80 per year were expected over the next two years, although it was pointed out that this figure could be substantially higher, depending on demand.


In closing, the Deputy Leader and Housing, People and Innovation Portfolio Holder thanked the Principal Housing Standards Officer for his ongoing work and for the preparation of the report.


Clarification was sought with regard to the partnership arrangement between the Council and South Lakes Housing and also with regard to the process of applying for Disabled Facilities Grants, some residents having suggested that it was not easy.  The Deputy Leader and Housing, People and Innovation Portfolio Holder explained that the practicalities of particular locations meant that it was not always possible to deliver what people hoped for.  The Principal Housing Standards Officer explained in detail how the process worked.  He also informed Members that he had recently attended meetings with the local Occupational Therapist and South Lakes Housing in order to establish the way forward and so provide clarity for the future.


The Leader and Promoting South Lakeland Portfolio Holder commended this important scheme and thanked those involved.  He drew attention to developments which had been made by the Council with regard to the provision of Changing Places Toilets and stressed that the Authority wanted to do all it could to help people who were  ...  view the full minutes text for item CEX/113