Agenda and minutes

Human Resources Committee
Tuesday, 27 March 2018 2.00 p.m.

Venue: Georgian Room, Kendal Town Hall. View directions

Contact: Una Bell 

Items
No. Item

HR/30

Minutes pdf icon PDF 60 KB

To authorise the Chairman to sign, as a correct record, the minutes of the meeting of the Committee held on 13 February 2018 (copy attached).

Minutes:

RESOLVED – That the Chairman be authorised to sign, as a correct record, the minutes of the meeting of the Committee held on 13 February 2018.

HR/31

Minutes of Appeals Sub-Committee pdf icon PDF 61 KB

To receive the minutes of the meeting of the Appeals Sub-Committee held on 26 February 2018 (copy attached) and for the Chairman of the appropriate Sub-Committees to sign, as a correct record.

Minutes:

RESOLVED – That the minutes of the Appeals Sub-Committee held on 26 February 2018 be received and signed by the Chairman of the Sub-Committee as a correct record.

HR/32

Declarations of Interest

To receive declarations by Members of interests in respect of items on this Agenda.

 

Members are reminded that, in accordance with the revised Code of Conduct, they are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting.)

 

Members may, however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registrable or other interests.

 

If a Member requires advice on any item involving a possible declaration of interest which could affect his/her ability to speak and/or vote, he/she is advised to contact the Monitoring Officer at least 24 hours in advance of the meeting.

Minutes:

RESOLVED – That it be noted that no declarations of interest were raised.

HR/33

Local Government Act 1972 - Excluded Items

To consider whether the items in Part II of the Agenda should be considered in the presence of the press and public.

Minutes:

RESOLVED – That the items in Part II of the Agenda be dealt with following the exclusion of the press and public.

HR/34

HR Committee Delegations pdf icon PDF 160 KB

To consider the amendments to the Human Resources Committee Scheme of Delegation and the revisions to the Disciplinary Policy.

Additional documents:

Minutes:

The Director of Policy and Resources (Monitoring Officer) presented a report on proposed amendments to the Human Resources Committee Scheme of Delegation and consequential revisions to the Disciplinary Policy. The proposals sought approval from the Committee to delegate appeals against dismissal by established employees, other than matters covered by the Officer Employment Procedure Rules in Part 4 of the Constitution, to the Chief Executive and Directors.

 

The Director of Policy and Resources (Monitoring Officer) explained that recently challenges had been experienced in terms of establishing Member availability within tight timescales and also in ensuring appropriately trained Members were available. The proposals would assist in meeting required deadlines. Also Officers had detailed operational knowledge of specific service areas and the personal qualities framework within which employees operated. The Committee were informed that the Unions had been consulted and whilst some concerns had been raised, Unison had stated that they were comfortable to see a trial period. Further response from GMB had not been received. If approved, a revision to the Disciplinary Policy and Procedure would be required and a revised Policy was attached at Appendix 1 to the report.

 

Members expressed concern regarding the proposed changes and felt that it was important that employees knew that Members were involved in decision making at appeals. They requested further details and also what procedures other authorities followed. It was felt that the proposals should be presented to the Joint Consultative Panel and reconsidered at a future meeting of the Human Resources Committee.

 

The Chairman informed the Committee that she was in favour of the proposals and urged the Members to consider them carefully. She moved the recommendations which were seconded but not agreed by the majority of the Committee.

 

It was subsequently moved and seconded that the report be referred to the Joint Consultative Panel for further consideration, and additional information as requested.

 

RESOLVED – That the matter be referred to the Joint Consultative Panel with additional information for further consideration and resubmission to a future meeting of the Human Resources Committee.

HR/35

Press and Public

Minutes:

RESOLVED - That, under Section 100(A)(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12 A of the Act as amended by the Local Government (Access to Information) (Variation) Order 2006 by virtue of the paragraphs indicated.

HR/36

Neighbourhood Services Organisational Establishment Update

To consider a report on proposed changes to the service structure.

Minutes:

The Community and Leisure Manager presented a report on proposed changes to the Neighbourhood Services service structure. He outlined the background to the report and gave an overview of the proposed changes.

 

Queries from Members were answered by the Community and Leisure Manager and the Assistant Director Neighbourhood Services.

 

RESOLVED – That

 

(1)        the proposed changes, as detailed within the Part II report be approved; and

 

(2)        the Director of People and Places, in consultation with the Assistant Director Resources (Section 151 Officer), be authorised to finalise the procedures as detailed within the report.

HR/37

Redesign of Shared IT Service

To consider a report on proposed redesign to the ICT operating model.

Minutes:

The Assistant Director Performance and Innovation presented a report on the proposed redesign of the Shared IT Service. He outlined the background of the Shared IT Service and provided an overview of the proposed changes.

 

Questions from the Committee were answered by the Assistant Director Performance and Innovation.

 

RESOLVED – That, subject to final agreement by Eden District Council, the proposed structure as detailed at Appendix A2 within the Part II report, be approved with effect from 1 April 2018.