Agenda and minutes

Human Resources Committee
Tuesday, 19 June 2018 3.00 p.m.

Venue: Georgian Room, Kendal Town Hall. View directions

Contact: Una Bell 

Items
No. Item

HR/1

Minutes pdf icon PDF 64 KB

To authorise the Chairman to sign, as a correct record, the minutes of the meeting of the Committee held on 27 March 2018 (copy attached).

Minutes:

RESOLVED – That the Chairman be authorised to sign, as a correct record, the minutes of the meeting of the Committee held on 27 March 2018.

HR/2

Declarations of Interest

To receive declarations by Members of interests in respect of items on this Agenda.

 

Members are reminded that, in accordance with the revised Code of Conduct, they are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting.)

 

Members may, however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registrable or other interests.

 

If a Member requires advice on any item involving a possible declaration of interest which could affect his/her ability to speak and/or vote, he/she is advised to contact the Monitoring Officer at least 24 hours in advance of the meeting.

Minutes:

RESOLVED – That it be noted that no declarations of interest were raised.

HR/3

Local Government Act 1972 - Excluded Items

To consider whether the items, if any, in Part II of the Agenda should be considered in the presence of the press and public.

Minutes:

RESOLVED – That the item in Part II of the Agenda be dealt with following the exclusion of the press and public.

HR/4

Terms of Reference pdf icon PDF 29 KB

To note the Terms of Reference for the Human Resources Committee as attached.

Minutes:

The Director of Policy and Resources (Monitoring Officer) confirmed that the Committee’s Terms of Reference were regularly reviewed and updated as necessary.  She informed Members that the Terms of Reference would be re-examined as the Customer Connect Programme moved forward.

 

RESOLVED – That the Terms of Reference for the Human Resources Committee be noted.

HR/5

Joint Consultative Panel

To appoint a Human Resources Committee Member representative to the Joint Consultative Panel for the ensuing year.

Minutes:

Members were asked, in addition to the Chairman, to appoint a further Member of the Committee to sit on the Joint Consultative Panel for the ensuing year.

 

RESOLVED – That Councillor Philip Dixon be appointed to sit on the Joint Consultative Panel for the ensuing year.

HR/6

Annual HR Absence Report pdf icon PDF 200 KB

To consider the Annual HR Absence Report for the period 1 April 2017 to 31 March 2018.

Minutes:

The Human Resources Manager presented a report detailing employee sickness absence at South Lakeland District Council during the period 1 April 2017 to 31 March 2018. The figures showed that working days lost through sickness absence equated to 7.31 days per Full-Time Equivalent (FTE) employee which meant that there had been a decrease of 1.68 days per Full-Time Equivalent (FTE) employee compared to the previous year and a figure of 0.81 days over the target of 6.5 days per FTE employee agreed at the start of the financial year by the Human Resources Committee.

 

The report also provided an annual overview, outlined progress achieved and informed about ongoing work to enable the Council to manage sickness absence effectively.  Details were provided on the increased level of pro-active support available to employees which would contribute to improving sickness absence figures.

 

Members’ attention was drawn to the fact that South Lakeland District Council’s sickness absence figures for 2017/18 were lower than those recorded for the UK Public Sector in a 2016 Chartered Institute of Personnel and Development (CIPD) Survey.  In addition, information recently received from North West Employers showed that South Lakeland’s level of sickness absence was the fifth lowest out of 30 councils in the North West.

 

Discussion followed, particularly around the largest cause of absence at the Council due to musculoskeletal issues.  The Human Resources Advisor explained that options to assist employees suffering musculoskeletal disorders to return to work were being explored.  With regard to Street Scene employees, he informed Members that their work was carried out on a timescale basis and that, where shifts were completed early as a result of this arrangement, staff were provided with toolbox talks, some of which were in relation to Health and Safety.  He advised that dynamic risk assessments were carried out on a regular basis and provided details on the Council’s accident reporting system.

 

Members commended officers for a thorough report.

 

RESOLVED – That

 

(1)        the report and actions to be taken moving forward be noted; and

 

(2)        the target for sickness absence for 2018/19 of 6.50 days be approved.

HR/7

Press and Public

Minutes:

RESOLVED – That, under Section 100(A)(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12 A of the Act as amended by the Local Government (Access to Information) (Variation) Order 2006 by virtue of the Paragraph indicated.

HR/8

Health, Safety and Wellbeing Committee

To receive the minutes of the meeting of the Health, Safety and Wellbeing Committee held on 24 April 2018 (copy attached).

Minutes:

RESOLVED – That the minutes of the meeting of the Health, Safety and Wellbeing Committee held on 24 April 2018 be received.

HR/9

Re-Admission of Press and Public

Minutes:

RESOLVED – That the press and public be re-admitted to the meeting.