Agenda and draft minutes

Human Resources Committee
Tuesday, 26 March 2019 3.00 p.m.

Venue: Bindloss Room, Kendal Town Hall. View directions

Contact: Una Bell 

Items
No. Item

HR/45

Minutes pdf icon PDF 201 KB

To authorise the Chairman to sign, as a correct record, the minutes of the meeting of the Committee held on 12 February 2019.

Minutes:

RESOLVED – That the Chairman be authorised to sign, as a correct record, the minutes of the meeting held on 12 February 2019.

HR/46

Minutes of Human Resources Sub-Committee pdf icon PDF 189 KB

To receive the minutes of the meeting of the Human Resources Sub-Committee held on 22 and 24 January 2019 and for the Chairman of the appropriate Sub-Committee to sign, as a correct record.

Minutes:

RESOLVED – That the minutes of the meeting of the Human Resources Sub-Committee held on 22 and 24 January 2019 be received and the Chairman of the appropriate Sub-Committee be authorised to sign as correct record.

HR/47

Declarations of Interest

To receive declarations by Members of interests in respect of items on this Agenda.

 

Members are reminded that, in accordance with the revised Code of Conduct, they are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting.)

 

Members may, however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registrable or other interests.

 

If a Member requires advice on any item involving a possible declaration of interest which could affect his/her ability to speak and/or vote, he/she is advised to contact the Monitoring Officer at least 24 hours in advance of the meeting.

Minutes:

RESOLVED – That it be noted that no declarations of interest were raised.

HR/48

Local Government Act 1972 - Excluded Items

To consider whether the items, if any, in Part II of the Agenda should be considered in the presence of the press and public.

Minutes:

RESOLVED – That the item in Part II of the Agenda be dealt with following the exclusion of the press and public.

HR/49

Working Arrangements and Flexi Policy pdf icon PDF 132 KB

To consider the Working Arrangements and Flexi Policy.

Additional documents:

Minutes:

The Human Resources Manager presented the new Working Arrangements and Flexi Time Policy. She informed Members that following consultation with the Trade Unions, the Policy had been presented to the Joint Consultative Panel at its meeting on 12 March 2019 and it had received full support and been recommended to the Human Resources Committee for approval.

 

The Human Resources Manager explained that the 'people work-stream' of Phase 1 of the Customer Connect Programme was nearing completion and the Working Arrangements and Flexi Policy had been reviewed to enable new ways of working more flexibly and to be in line with customers’ requirements. In order to achieve this, flexibility would be increased around working arrangements for the vast majority of the Council.  This meant that existing core working hours would be removed.  Access to services between the hours of 8.45 a.m. and 5.00 p.m. would remain, however, not all employees would work within the rigidity of these times.  Employees would be able to start earlier or later than 8.45 a.m. and finish earlier or later than 5.00 p.m.  However, services would have to be covered by employees during the Council’s opening hours. The Human Resources Manager informed Members that, due to their prescribed hours, Street Scene employees at the depots were unable to use the Flexi Time Scheme.

 

The Human Resources Manager highlighted that the report stated that if approved the Policy would be implemented with effect from 1 April 2019. However, it had been proposed to delay implementation to take effect from 1 October 2019 which would allow the Customer Connect Phase 1 transition to take place and the opportunity to train those recruited to the new Team Leader posts.

 

The Human Resources Manager went on to explain that flexibility in the workplace would allow the Council and its employees to make arrangements for working hours that suited the Council, its customers and employees.  This would support the service provision and also promote and maintain a healthy work/life balance for the Council’s employees. This type of flexibility had countless benefits which, in turn, would lead to the improvement of productivity and efficiencies. It could also lead to increased employee morale, engagement and commitment, to the enhancement of employment reputation and, ultimately, to the Council becoming an employer of choice in the area.  In addition it could lead to staff retention and reduced turnover. The flexible working arrangements supported the agile model and provided a clear leadership vision around the creation of an environment that was built on trust. However, such flexible working arrangements could be open to potential abuse and it was highlighted that the aim was to manage any breach of trust and confidence on a case by case basis.

 

The Human Resources Manager clarified that the Policy also included the existing arrangements surrounding the accrual of flexi and that it did not replace an employees’ statutory right to apply for flexible working. 

 

Discussion took place in respect of home working and lone working and the impact on the  ...  view the full minutes text for item HR/49

HR/50

Press and Public

Minutes:

RESOLVED - That, under Section 100(A)(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12 A of the Act as amended by the Local Government (Access to Information) (Variation) Order 2006 by virtue of the paragraph indicated.

HR/51

Health, Safety and Wellbeing Committee

To receive the minutes of the meeting of the Health, Safety and Wellbeing Committee held on 15 January 2019.

Minutes:

The Director of Policy and Resources (Monitoring Officer) and the Chief Executive responded to questions raised by Members.

 

RESOLVED – That the minutes of the meeting of the Health, Safety and Wellbeing Committee held on 15 January 2019 be received.

HR/52

Re-Admission of Press and Public

Minutes:

RESOLVED – That the press and public be re-admitted to the meeting.