Agenda and minutes

Human Resources Committee
Tuesday, 10 September 2019 3.00 p.m.

Venue: District Council Chamber

Contact: Una Bell 

Items
No. Item

HR/1

Minutes pdf icon PDF 201 KB

To authorise the Chairman to sign, as a correct record, the minutes of the meeting of the Committee held on 26 March 2019 (copy attached).

Minutes:

RESOLVED – That the Chairman be authorised to sign, as a correct record, the minutes of the meeting held on 26 March 2019.

HR/2

Minutes of Appeals Sub-Committee pdf icon PDF 266 KB

To receive the minutes of the meeting of the Appeals Sub-Committee held on 6 June 2019 (copy attached) and for the Chairman of the appropriate Sub-Committees to sign, as a correct record.

Minutes:

RESOLVED – That the minutes of the meeting of the Human Resources Sub-Committee held on 6 June 2019 be received and the Chairman of the appropriate Sub-Committee be authorised to sign as correct record.

HR/3

Declarations of Interest

To receive declarations by Members of interests in respect of items on this Agenda.

 

Members are reminded that, in accordance with the revised Code of Conduct, they are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting.)

 

Members may, however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registrable or other interests.

 

If a Member requires advice on any item involving a possible declaration of interest which could affect his/her ability to speak and/or vote, he/she is advised to contact the Monitoring Officer at least 24 hours in advance of the meeting.

Minutes:

RESOLVED – That it be noted that no declarations of interest were raised.

HR/4

Local Government Act 1972 - Excluded Items

To consider whether the items, if any, in Part II of the Agenda should be considered in the presence of the press and public.

Minutes:

RESOLVED – That the items in Part II of the Agenda be dealt with following the exclusion of the press and public.

HR/5

Constitution of the Joint Consultative Panel

To consider endorsement of the changes to the Constitution of the Joint Consultative Panel (JCP).

 

The JCP Constitution has been updated to reflect the change in portfolio title to Customer and Commercial Services and People and, following Customer Connect Phase One, the change to the Management Representative job title to Director of Strategy, Innovation and Resources. 

 

At its meeting on 20 August 2019, the Joint Consultative Panel was requested to approve the change to the Constitution to provide for the Vice Chairman of the Human Resources Committee to be the second Member Representative on the Panel and for the Human Resources Committee to be consulted and requested to accept the proposed change.

Minutes:

RESOLVED – That the changes to the Constitution of the Joint Consultative Panel be endorsed.

HR/6

Sickness Absence Report 2018/19 pdf icon PDF 589 KB

To consider the Annual Report on Employee Sickness Absence for the period 1 April 2018 to 31 March 2019.

 

Minutes:

The Human Resources Advisor presented the Annual Report on Employee Sickness Absence which covered the period from 1 April 2018 to 31 March 2019. She informed the Committee that the recommendation was that the report be noted and that the target of 7.50 days for sickness absence for 2019/20 be approved.

 

Human Resources Advisor responded to questions raised by Members and clarified that for the 2018/19 period there had been a 20.8% increase in working days lost. This was attributable to an increase in the average duration of long term sickness absence cases, whilst the number of incidences remained the same as the previous year. She went on to outline the Health Care Cash Plan, which was available to all employees, and highlighted the level of pro-active support available through the Employee Assistance Programme. She informed Members that the report identified the main reasons for sickness absence as musculoskeletal disorders and stress, depression, anxiety and fatigue. Analysis of the data had confirmed that vast majority of absences had been non-work related however, this did not change the Council’s support provided for employees.

 

The Human Resources Advisor reported that there had been an increase in cardiovascular related absences, which equated to 330 days compared to 97 days in 2017/18. Members considered cardiovascular health interventions and agreed that the installation of a blood pressure monitor may encourage employees to check regularly their blood pressure.

 

The Human Resources Advisor informed Members that the Council promoted positive health and wellbeing at work through the Health Advocate programme and the Health and Wellbeing week, during which Officers had access to a full health analysis, which included a range of health checks.

 

In response to a further question, the Human Resources Advisor explained that the organisation’s sickness absence target was currently 6.5 days per FTE however, the report proposed to increase this figure to 7.5 days per FTE for 2019/20 which would create a more realistic and achievable target.

 

RESOLVED – That

 

(1)        the Annual Report on Employee Sickness Absence be noted; and

 

(2)        the sickness absence target for 2019/20 of 7.50 days be approved.           

HR/7

Mental Wellbeing at Work Policy pdf icon PDF 127 KB

To consider the Mental Wellbeing at Work Policy.

Additional documents:

Minutes:

The Human Resources Advisor presented the Mental Wellbeing at Work Policy. It was anticipated that the introduction of the policy would raise awareness of mental health, remove its associated stigma and improve the wellbeing of staff by building resilience.

 

The Human Resources Advisor responded to questions raised by Members and advised that suicide awareness was not within the policy but could be considered in the future. She explained that the policy was the start of a plan of mental health initiatives and a ‘time to talk’ pledge.

 

Members welcomed the policy and agreed that it was a positive step forward in providing guidance and understanding of mental wellbeing.

 

RESOLVED – That the Mental Wellbeing at Work Policy and procedure, at Appendix 1 to the report, be approved.

HR/8

Press and Public

Minutes:

RESOLVED - That, under Section 100(A)(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12 A of the Act as amended by the Local Government (Access to Information) (Variation) Order 2006 by virtue of the paragraphs indicated.

HR/9

Health, Safety and Wellbeing Committee

To receive the minutes of the meeting of the Health, Safety and Wellbeing Committee held on 17 April 2019.

Minutes:

The Director of Strategy, Innovation and Resources informed Members that the inclusion on the agenda of the Health, Safety and Wellbeing Committee minutes were to ensure the Human Resources Committee were aware of the work, discussions and actions reported to the Health, Safety and Wellbeing Committee. He went on to provide an overview of the minutes of the meeting held on 17 April 2019 and responded to questions raised by Members.

 

RESOLVED – That the minutes of the meeting of the Health, Safety and Wellbeing Committee held on 17 April 2019 be received.

HR/10

Joint Consultative Panel

To receive the notes of the meeting of the Joint Consultative Panel held on 12 March 2019.

Minutes:

RESOLVED – That the notes of the meeting of the Joint Consultative Panel held on 12 March 2019 be received.

HR/11

Request under the Exceptional Special Leave, Secondment and Learning and Development Policies

To consider a request for paid leave under the SLDC Exceptional Special Leave, Secondment and Learning and Development Policies.

 

 

Minutes:

The Economic Development Programme Manager presented a report which sought approval for the request of paid leave under the SLDC Exceptional Special Leave, Secondment and Learning and Development Policies. He explained that consultation had taken place with Corporate Management Team, the Human Resources Committee, the Portfolio Holder and the Leader of the Council and it had been agreed that a learning agreement be put in place to clearly set out the outputs on the employee’s return.

 

Members gave consideration to the report and agreed it was an excellent opportunity for the employee and the Council.

 

RESOLVED – That

 

(1)        the request for paid leave for the duration of the Fellowship, in line with the special leave policy, and outlined within the report be approved;

 

(2)        support be given to the post holder and the authorities learning objectives; and

 

(3)        that the member of staff report back to Committee on the development opportunity.

 

HR/12

Re-Admission of Press and Public

Minutes:

RESOLVED – That the press and public be re-admitted to the meeting.

 

The Chairman, Councillor Rachael Hogg, took the opportunity to thank Kerry Johnson-Metcalfe the HR Lead Specialist, who was leaving at the end of September, for her support of the HR Committee and wished her well for the future.