Agenda and draft minutes

Cabinet
Wednesday, 5 June 2019 10.00 a.m.

Venue: District Council Chamber, South Lakeland House, Kendal

Contact: Inge Booth  Senior Committee Services Officer

Items
No. Item

CEX/1

Chairman's Announcements

Minutes:

The Leader welcomed new Cabinet Members, Councillors Eric Morrell and Suzie Pye, to the meeting, and further welcomed Councillor Bingham back to the Shadow Bench.

 

The Leader introduced Linda Fisher, Legal, Governance and Democracy Interim Leader Specialist and Adam Moffatt, Case Management Officer.

CEX/2

Cabinet Executive Decisions pdf icon PDF 322 KB

To authorise the Chairman to sign, as a correct record, the Executive Decisions made by Cabinet on 24 April 2019.

Minutes:

The Leader and Promoting South Lakeland Portfolio Holder referred to Executive Decision CEX/113 (Cumbria Wide Framework Agreement for Disabled Adaptations) of the meeting held on 24 April 2019 and to the useful discussion which had taken place.  The Leader thanked Councillor Mark Wilson, Leader of the Labour Group, for the helpful comments which he had raised at the meeting with regard to the need for clarification on the process of applying for Disabled Facilities Grants.

 

RESOLVED – That the Chairman be authorised to sign, as a correct record, the Executive Decisions made by Cabinet on 24 April 2019.

CEX/3

Delegated Executive Decisions pdf icon PDF 256 KB

To receive the Delegated Executive Decisions made by Portfolio Holders or Officers on 11 April 2019.

Minutes:

RESOLVED – That the Delegated Executive Decisions made by Portfolio Holders or Officers on 11 April 2019 be received.

CEX/4

Declarations of Interest

To receive declarations by Members of interests in respect of items on this Agenda.

 

Members are reminded that, in accordance with the revised Code of Conduct, they are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting.)

 

Members may, however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registrable or other interests.

 

If a Member requires advice on any item involving a possible declaration of interest which could affect his/her ability to speak and/or vote, he/she is advised to contact the Monitoring Officer at least 24 hours in advance of the meeting.

Minutes:

RESOLVED – That it be noted that no declarations of interest were raised.

CEX/5

Local Government Act 1972 - Excluded Items

To consider whether the items, if any, in Part II of the Agenda should be considered in the presence of the press and public.

Minutes:

RESOLVED – That it be noted that there are no excluded items on the Agenda.

CEX/6

Public Participation

Any member of the public who wishes to ask a question, make representations or present a deputation or petition at this meeting should apply to do so by no later than 0:01am (one minute past midnight) two working days before the meeting.  Information on how to make the application can be obtained by viewing the Council’s Website www.southlakeland.gov.uk or by contacting the Committee Services Team on 01539 733333.

 

(1)        Questions and Representations

 

            To receive any questions or representations which have been received from members of the public.

 

(2)        Deputations and Petitions

 

            To receive any deputations or petitions which have been received from members of the public.

Minutes:

RESOLVED – That it be noted that no questions, representations, deputations or petitions have been received in respect of this meeting.

CEX/7

Forward Plan

To note the contents of the latest Forward Plan due to be published on 28 May 2019 (to follow).

Minutes:

Copies of the latest Forward Plan published on 28 May 2019 had been circulated prior to the meeting.

 

RESOLVED – That the contents of the Forward Plan published on 28 May 2019 be noted.

CEX/8

Cabinet Portfolios and Scheme of Delegation pdf icon PDF 269 KB

To note the allocation of Portfolios to Cabinet Members, together with the Scheme of Delegation for the discharge of the Executive functions of the Council, and to sign Cabinet Job Descriptions (documentation will be circulated at the meeting).

Minutes:

Further to the announcement made by the Leader at the Annual Meeting of the Council on 21 May 2019, Members had been provided with copies of documents outlining the allocation of Portfolios to Cabinet Members and the Scheme of Delegation for the discharge of the Executive functions of the Council.

 

RESOLVED – That the allocation of Portfolios to Cabinet Members by the Leader be noted and the respective Cabinet Job Descriptions be signed by each Cabinet Member.

CEX/9

Council Plan Performance Monitoring Quarter 4 2018/19 pdf icon PDF 257 KB

To monitor progress against the measures of success as detailed within the Council Plan 2014-2019.

Additional documents:

Minutes:

Summary

 

The Leader and Promoting South Lakeland Portfolio Holder presented the fourth quarter Council Plan Performance Monitoring Report 2018/19 which set out the Council Plan Priorities and Measures of Success.  The measures listed, details of which were set out within the report, were showing very good performance and demonstrated that South Lakeland was a very desirable place to live, work and explore.

 

The report also included the latest Strategic Risk Register.  Out of a total number of 15 risks, six were currently above the Council’s tolerance but were, however, being managed effectively.

 

In presenting the report, the Leader and Promoting South Lakeland Portfolio Holder informed Members that the report had also been considered by the Overview and Scrutiny Committee at its meeting on 26 April 2019.  He confirmed the Council’s commitment to deliver on its promises, being on track to deliver 1,000 affordable homes to rent by 2025, with the provision to date of 464 affordable homes to rent.  He also reported that there had been the creation of new jobs and business start-ups.  He also drew attention to the reduction in empty homes, the target of 70 per year having been exceeded in 2018/19.  The Leader and Promoting South Lakeland Portfolio Holder emphasised how seriously the Council took the need to set an example and reduce its carbon footprint and the need to work collaboratively with other authorities to mitigate Climate Change, referring to a review of the Council’s buildings and proposals for the installation of solar panels.  In closing, he announced that both he and the Climate Emergency and Localism Portfolio Holder planned further meetings with the public on the issue of Climate Change and he encouraged Shadow Cabinet Members to take part.

 

The Deputy Leader and Housing and Innovation Portfolio Holder made reference to the Measures of Success in relation to Housing, namely with regard to the number of homeless households living in temporary accommodation to be no more than 20 at any one time, the target for which was currently under pressure.  He informed Members that the reasons for this were identified within the draft South Lakeland District Council Homelessness Strategy 2019-2024 which was due to be considered later on in the meeting, however, indicated that the Council was carefully monitoring the situation and seeking to keep the figures within target.  He added that significant pressures were being faced nationally in this regard.

 

Discussion took place on the Climate Change emergency and on the need to maintain a focus on reality, with the Council setting out clear objectives and promoting understanding.  The Climate Emergency and Localism Portfolio Holder indicated that her aim in this regard was for more collaborative working and the encouragement of youth involvement.

 

The issue of contagious disease of trees, predominantly Ash dieback, was raised, and the potential catastrophic result on the visual appearance of South Lakeland and the nation as a whole.  The Leader and Promoting South Lakeland Portfolio Holder undertook to raise the matter with officers.  This further raised the question  ...  view the full minutes text for item CEX/9

CEX/10

Draft South Lakeland District Council Homelessness Strategy 2019 - 2024 pdf icon PDF 226 KB

To consider the draft South Lakeland District Council Homelessness Strategy 2019-2024.

Additional documents:

Minutes:

Summary

 

The Deputy Leader and Housing and Innovation Portfolio Holder introduced the report, explaining that the 2002 Homelessness Act required local authorities to conduct a review of homelessness and following on from this to develop a homelessness strategy.  The purpose of the strategy was the prevention of homelessness, to secure sufficient accommodation for people who were or may become homeless and to secure the provision of support for those who were or may become homeless so that they did not become homeless again.

 

South Lakeland District Council had been working in partnership with a range of partners from the voluntary and statutory sectors to develop a Homelessness Strategy for the period 2019 - 2024.  As a first step, the Council had conducted a Review of homelessness in 2018, the findings of which had been considered by the South Lakeland Strategic Homelessness Group and details of which were set out at Appendix 2 of the Strategy.  The Strategic Homelessness Group was a multi-agency group chaired by the Portfolio Holder for Housing, People and Innovation.  A workshop had held on 4 December 2018 with relevant stakeholders to discuss the priorities arising from the Review and agree actions that could be taken forward into the Homelessness Strategy 2019 - 2024.  The key actions had been replicated within the Strategy’s Action Plan, at Appendix 1 to the Strategy, and the feedback from this Workshop was detailed within Appendix 3 of the draft Strategy.  This work had helped to shape the priorities in the new Strategy which were, in no particular order:-

 

           homelessness prevention;

           increasing the supply of settled accommodation;

           ensuring appropriate support was available; and

           tackling complex needs.

 

The priorities were framed within the overarching priority of partnership working, as it was recognised that homelessness was not an issue that could be addressed by a single organisation.  However, the Council could work together with other statutory and third sector organisations to help achieve these priorities.  The Strategic Homelessness Group provided a mechanism to embed partnership working with other partners, such as Cumbria County Council, who had a duty to assist in the development of the Homelessness Strategy and were represented on the Group.  Developing commitment to collaboration should be strengthened by the recent adoption of the Cumbria Public Health Strategy which recognised the contribution that access to housing and preventing homelessness had in promoting health.

 

The draft South Lakeland District Council Homelessness Strategy 2019 – 2024 had subsequently been developed and was attached as Appendix 1 to the report.

 

The Action Plan needed to be updated on an annual basis and would be reported to the Housing Advisory Group and Strategic Homelessness Group as stipulated in the Strategy, before being signed off by the Director of Customer and Commercial Services.  Updated Action Plans needed then to be sent to the Ministry of Housing, Communities and Local Government.

 

Details in relation to consultation which had been carried out were included within the report. The Overview and Scrutiny Committee had recommended the  ...  view the full minutes text for item CEX/10

CEX/11

South Cumbria Community Safety Partnership Plan 2019 - 20 pdf icon PDF 137 KB

To consider the South Cumbria Community Safety Partnership Plan (2019/20) for recommendation to Council.

Additional documents:

Minutes:

Summary

 

The Health, Wellbeing and Financial Resilience Portfolio Holder presented the new South Cumbria Community Safety Partnership (CSP) Plan 2019/20 which recognised and sought to continue the effective collaboration in place between South Lakeland District Council, Barrow Borough Council, Cumbria Police and partner agencies, including Safer Cumbria.  The Plan had been approved at a meeting of South Cumbria CSP on 9 April 2019 and formed part of South Lakeland District Council’s Budget and Policy Framework.  It aimed to reduce crime and enable local communities to remain safe and reassured, without fear, or threat, of crime.  The CSP had agreed five priorities – protecting vulnerable people; domestic abuse; substance abuse and drug supply; violent crime and anti-social behaviour, key deliverables for which had been agreed for completion throughout the year.

 

In presenting the report, the Health, Wellbeing and Financial Resilience Portfolio Holder referred to the Applied Theatre in Cumbria partnership project whereby a small group of actors had put on performances in schools in South Lakeland tackling the challenging issue of drugs.  She stressed the fact that the key message was the need for education and prevention as a vital role in tackling crime.  She embraced cross-party dialogue on the subject.

 

Concern was expressed regarding the absence of some statistics and the rising number of incidences relating to violent crime and sex offences, including child sexual exploitation, and attention drawn to the new issue of adverse childhood experiences (ACEs) generating an increase in visits to general practitioners by individuals.  Members were informed of two further recent drug-related deaths in South Lakeland and an incident of radicalisation.  The need to be alert, how to report incidents and to look after victims was stressed.

 

The Health, Wellbeing and Financial Resilience Portfolio Holder explained that there had been a tightening up in the manner of recording incidences, however, acknowledged that fact that there were problems which needed addressing.  She responded to the issue of the additional burden on general practitioners in relation to adverse childhood experiences, suggesting the need for other agencies to become involved and informed Members of her intention to explore the area of health in her new role.

 

Members expressed support for the work of the Community Safety Partnership and welcomed continued dialogue.

 

The Leader and Promoting South Lakeland Portfolio Holder commended the vital work being carried out by the Community Safety Partnership and drew Members’ attention to “The Well”, an organisation in Barrow providing support to people recovering from drug and alcohol addiction and to the potential for its expansion into South Lakeland.

 

Decision

 

RESOLVED – That the South Cumbria Community Safety Partnership Plan (2019/20) be recommended to Council for approval as part of the Budget and Policy Framework.

 

Reasons for Decision

 

The decision assists in the Council Plan priority of reducing disadvantage by “working with partners to reduce domestic violence, alcohol related crime, substance misuse, child sexual exploitation and antisocial behaviour” and the wider objective of “working together to make South Lakeland the best place to live, work and  ...  view the full minutes text for item CEX/11

CEX/12

Cabinet Appointments/Representations on Outside Bodies 2019/20 pdf icon PDF 215 KB

To consider appointments to/representation on outside bodies for 2019/20.

Additional documents:

Minutes:

Summary

 

Consideration was given to proposed nominations for the appointments of representatives to serve on outside bodies for the forthcoming year 2019/20.

 

In presenting the report, the Leader and Promoting South Lakeland Portfolio Holder explained that the list of outside bodies to be appointed to by Cabinet was not complete and advised that Members would be asked to consider further appointments at a future meeting of the Cabinet, for example to the Sedbergh Economic Partnership.  He also drew attention to the proposal to appoint to the George Moore Education Trust, a new outside body for 2019/20.

 

A query was raised in relation to a request made at the Annual Council Meeting on 21 May 2019 for provision to Members of a full list of the outside bodies appointed to by Council and the percentage of annual reports received from those Members appointed in 2018/19.  It was confirmed that this information was being prepared and that it would be circulated to all Members in due course.

 

Information was sought with regard to the Cumbria Armed Forces Community Covenant which had been sign up to on behalf of South Lakeland District Council in 2013 and the Chief Executive undertook to investigate the matter.

 

Decision

 

RESOLVED – That the following appointments of representatives to serve on outside bodies for 2019/20 (or for terms as otherwise stated) be made:-

 

Organisation

Representative

Notes

Appleby Fair Multi-Agency Strategic Co-ordinating Group

Suzie Pye

Arnside/Silverdale Area of Outstanding Natural Beauty Executive Committee

Helen Chaffey

Bowness and Windermere Forward Board

Dyan Jones

Citizens' Advice Bureau Trustee Board

Suzie Pye

Observer only

Community Safety Partnership

Suzie Pye

 

Council of Grizedale Arts

Robin Ashcroft

Observer only

County Council Local Committee for South Lakeland

Giles Archibald

County Council Local Committee for South Lakeland

Jonathan Brook

Cumbria Community Foundation

Robin Ashcroft

Cumbria Housing Group

Jonathan Brook

Cumbria Joint Districts Board

Giles Archibald

 

Cumbria Leadership Board

Giles Archibald

 

Cumbria Pensions Forum

Giles Archibald

Cumbria Strategic Waste Partnership

Eric Morrell

Cumbria Strategic Waste Partnership

Dyan Jones

Substitute

Cumbria Tourism

Robin Ashcroft

Duddon Estuary Partnership Consultative Committee

Tracy Coward

Duddon Estuary Partnership Consultative Committee

Gill Gardner

Furness Economic Development Forum

Robin Ashcroft

Gateway Group

Suzie Pye

 

George Moore Education Trust

Robin Ashcroft

Trustee Role

Kendal BID

Robin Ashcroft

Period of Office is two years

Kendal Brewery Arts Centre

Robin Ashcroft

Kendal Futures Board

Robin Ashcroft

Lakes Line Rail User Group

Dyan Jones

Lancaster Canal Regeneration Partnership

Chris Hogg

Lancaster Canal Regeneration Partnership

Douglas Rathbone

Local Enterprise Partnership

Giles Archibald

Observer only (to 2021)

Morecambe Bay Partnership

Robin Ashcroft

North West Housing Forum

Jonathan Brook

Parking and Traffic Regulation Outside London Joint Committee

Eric Morrell

Public Health Alliance

Suzie Pye

Reserve Forces and Cadets Association

Roger Bingham

Three year appointment to 2020

Safer Cumbria

Suzie Pye

 

South Lakes Business against Crime Partnership

Pete McSweeney

South Lakes Housing

Rupert Audland

To end of term on South Lakeland District Council

South Lakes Housing

John Holmes

To end of term on South Lakeland District Council

SPARSE Rural

Peter Thornton

 

SPARSE  ...  view the full minutes text for item CEX/12