Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Only decisions taken after 5th March 2012 will be included in this search

Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.

Decisions published

25/04/2019 - Planning Application No. SL/2018/0902 - Burton-in-Kendal - Land within Clawthorpe Business Park, Clawthorpe ref: 4071    Recommendations Approved

Decision Maker: Planning Committee

Made at meeting: 25/04/2019 - Planning Committee

Decision published: 12/06/2019

Effective from: 25/04/2019

Decision:

Construction of a new worship/meeting hall, Clawthorpe Hall Business Centre, Burton in Kendal (Mr Whiley).

 

Note Councillor Brian Cooper declared a non-pecuniary interest in this item by virtue of the fact the landlord was known to him. He remained in the meeting during discussion and voting on the item.

 

The Planning Officer presented Planning Application No. SL/2018/0902 which sought permission for the erection of a new single storey building at Clawthorpe Hall Business Centre which would be Use Class D1. She informed Members that the site was within an existing employment site which was restricted to Use Class B1a under the South Lakeland Land Allocation Development Document Policy LA1.5, and went on to highlight that the proposed use within the building would be a church hall/meeting room and included new parking and improvements.

 

The Planning Officer displayed plans and photographs which outlined the proposed development and Members’ attention was drawn to the late representations which had been circulated prior to the meeting. She stated that the key issues for consideration were the principle of the application and whether the loss of the employment area would be acceptable and if it was justified within the scope of the Local Plan Policies and whether the proposed Use Class was acceptable within the site.

 

The Planning Officer went on to inform Members that the owner of the site had struggled, since 2014, to rent out the vacant units on the site under Use Class B1a and it had been suggested that the lack of take up was due to the site being suitable for employment or that there was no need for the size of units.

 

In concluding her presentation the Planning Officer drew Members attention to the proposed hard and soft landscaping and improvements to the entrance to the business park with a clear separation of incoming and outgoing traffic and works that would reconfigure and improve the junction layout, all of which would create a better image of the business centre.

 

Members agreed that the site visit had been informative and agreed that the proposed application would tidy up and finish the area.

 

RESOLVED – That the application be granted subject to the following conditions:-

 

Condition (1)   The development hereby permitted shall be commenced before the expiration of THREE YEARS from the date hereof.

 

Reason            To comply with the requirements of Section 91 of the Town and Country Planning Act 1990 as amended by Section 51 of the Planning and Compulsory Purchase Act 2004.

 

Condition (2)   The development hereby permitted shall be carried out in accordance with the following approved plans:

Location plan L3551 010 Rev A

Proposed floor plans and elevations L3551 022 Rev A

Proposed junction amendment & swept path analysis K32455/A1/01

Proposed site plan L3551 021 Rev B

 

Reason            For the avoidance of doubt and in the interests of proper planning.

 

Condition (3)   The development shall not proceed except in accordance with the mitigation strategy described in the ECOLOGY APPRAISAL prepared by ENVIROTECH and deposited with the Local Planning Authority on 5th November 201

 

Reason            For the avoidance of doubt and to prevent harm to protected species in accordance with Policy CS8.4 of the South Lakeland Core Strategy.

 

Condition (4)   a) No development shall take place, including any works of demolition, until a Construction Method Statement has been submitted to and approved in writing by the Local Planning Authority.    The Statement shall provide for:

i. the parking of vehicles of site operatives and visitors;

ii. loading and unloading of plant and materials;

iii.storage of plant and materials used in constructing the development;

iv. the erection and maintenance of security hoarding including decorative displays and facilities for public viewing, where appropriate;

v. wheel washing facilities;

vi. measures to control the emission of dust and dirt during construction;

vii. a scheme for recycling / disposing of waste resulting from demolition and construction works; and

viii. measures to control noise and vibration.

 

b) The approved Construction Method Statement shall be adhered to throughout the construction period.

 

Reason            These details are required to be approved before the commencement of development to safeguard the amenity of neighbouring occupiers in accordance with National Planning Policy Framework para 17 Core Principles and paras 121- 12.

 

Condition (5)   a) Development shall not begin until details of the junction between the proposed service road and the highway have been submitted to and approved in writing by the Local Planning Authority.

b) The building shall not be occupied / first brought into use until that junction has been constructed in accordance with the approved details.

 

Reason            In the interests of highway safety in accordance with Policy CS10.2 of the South Lakeland Core Strategy.

 

Condition (6)   Prior to first occupation of the development, the approved parking layout [and turning space] shall be constructed, marked out and made available for use and shall be retained as such thereafter.  The parking spaces shall be used solely for the benefit of the occupants and visitors of the development hereby approved and for no other purpose.

 

Reason            In the interests of highway safety in accordance with Policy DM9 of the South Lakeland Local Plan Development Management Policies.

 

Condition (7)   a) The development shall not be occupied until details of surface water management and the disposal of sewage have been submitted to and approved in writing by the Local Planning Authority.

 

b) The development shall not be occupied until details of surface water management works have been provided on the site to serve the development.

c) Before the building is first brought into use, a validation report (that demonstrates that the drainage scheme has been carried out in accordance with the approved plan) must be submitted to the Local Planning Authority.

d) The approved works shall be retained as such thereafter.

 

Reasons          To ensure adequate provision is made for the management of [surface water / and sewage] disposal in accordance with the South Lakeland Local Plan Core Strategy Policy CS8.8 and Development Management Policy DM6.

 

Condition (8)   No retained tree shall be cut down, uprooted, destroyed, pruned, cut or damaged in any manner within five years from the date of commencement of the development hereby approved, other than in accordance with the approved plans and particulars, without the prior written approval of the Local Planning Authority.  If any retained tree is cut down, uprooted, destroyed or dies another tree shall be planted [in a location to be agreed in writing with the Local Planning Authority] within the next available planting season and that tree shall be of a size and species that is first agreed in writing with the Local Planning Authority.

 

Reason            To ensure the protection and retention of important landscape features in accordance with Policy CS8.1 of the South Lakeland Core Strategy.

 

Condition (9)   The development shall not proceed except in accordance with the strategy described in the ARBORICULTURAL IMPACT ASSESSMENT report prepared by YEW TREE AND GARDENS and deposited with the Local Planning Authority on 5th November 2018.

 

Reason            For the avoidance of doubt and to prevent harm to protected trees in accordance with Policies CS8.1 and CS8.2 of the South Lakeland Core Strategy and Policy DM4 of the South Lakeland Local Plan Development Management Policies.

 

Condition (10)a) Prior to development of the car park a full specification of all proposed tree planting shall be submitted to and approved in writing by the Local Planning Authority.  The specification shall include the quantity, size, species, and positions of all trees to be planted, how they will be protected and the proposed time of planting.

b)  All trees shall be planted in accordance with the agreed specification and times and in accordance with British Standards BS4043 - Transplanting Root-balled Trees and BS4428 - Code of Practice for General Landscape Operations.

c)  The planting shall be permanently retained thereafter.

 

Reason            These details are required to be approved before the commencement of development to safeguard and enhance the character of the area and secure high quality landscaping in accordance with Core Strategy Policy CS8.2 Policy and Policy DM4 of the South Lakeland Local Plan Development Management Policies.

 

Condition (11)No fires shall be lit within 10 metres of the nearest point of the canopy of any retained tree, no equipment, machinery or structure shall be attached to or supported by a retained tree, no trenches shall be excavated or services installed in the root protection area and no mixing of cement or use of other contaminating materials or substances shall take place within, or close enough to, a root protection area that seepage or displacement could cause them to enter a root protection area.

 

Reason            To ensure the protection and retention of important landscape features in accordance with Policy CS8.1 of the South Lakeland Core Strategy.

 

Condition (12)a) A scheme showing the proposed lighting plan for external building lights and car park lighting for the development shall be submitted to and agreed in writing with the Local Planning Authority prior to operation.  This shall show the location, number and type of units proposed, their orientation and brightness in lux and proposed hours of operation.  It shall also predict the light level in lux to be experienced at surrounding properties and, adjacent A6070 and its junctions with the adjoining road network.

b)The development shall be carried out in accordance with the approved lighting scheme and retained as such thereafter.

 

Reason            These details are required to be approved before put into operation to minimise the visual impact of light on nearby residential properties and the highway in accordance with the National Planning Policy Framework Core Principles and Local Plan Development Management Policies DM1, DM2.

 

Condition (13)In the event that contamination is found at any time when carrying out the approved development that was not previously identified it must be reported in writing within 14 days to the Local Planning Authority and once the Local Planning Authority has identified the part of the site affected by the unexpected contamination development must be halted on that part of the site.

An assessment must be undertaken and where remediation is necessary a remediation scheme, together with a timetable for its implementation, must be submitted to and approved in writing by the Local Planning Authority.

The measures in the approved remediation scheme must then be implemented in accordance with the approved timetable.  Following completion of measures identified in the approved remediation scheme a validation report must be submitted to and approved in writing by the Local Planning Authority.

 

Reason            To prevent harm to human health and the environment in accordance with National Planning Policy Framework para 17 Core Principles and paras 121 - 122.

 

Condition (14)The access gates hereby approved shall be hung to open inwards only, away from the highway, be recessed no less than 4.5m measured from the carriageway edge of the shared access to the business centre and shall incorporate 45 degree splays to each side.

 

Reasons          In the interests of highway safety, in accordance with Policy CS10.2 of the South Lakeland Core Strategy.

 

In the exercise of its judgement in determining the appropriate balance of considerations, the Local Planning Authority has acted positively and proactively in determining this application proposal, taking into account all material considerations. Material considerations include planning policies and any representations that may have been received preceding the determination to grant planning permission in accordance with the presumption in favour of sustainable development as set out in the National Planning Policy Framework.  The Local Planning Authority is satisfied that its processes and practices are compatible with the Human Rights Act and the decisions of the European Court of Human Rights.


25/04/2019 - Planning Performance and Appeals Update ref: 4074    Recommendations Approved

Decision Maker: Planning Committee

Made at meeting: 25/04/2019 - Planning Committee

Decision published: 12/06/2019

Effective from: 25/04/2019

Decision:

The Planning and Performance and Appeals Update was presented by the Interim Development Management Team Leader. He informed Members that there had been a significant improvement in planning performance since the last quarter in particular the speed of decision-making which was in excess of Government Targets. However, the quality of decisions relating to major applications, as assessed through the appeal process, was significantly lower than it should be. The Interim Development Management Team Leader outlined the consequences, should the trend continue, of the authority retaining its powers to determine

 

RESOLVED – That the report and contents of Appendices 1 and 2 to the report be noted.


25/04/2019 - Planning Application No. SL/2019/0148 - Lupton - Land opposite Meadowside, Cow Brow ref: 4072    Recommendations Approved

Decision Maker: Planning Committee

Made at meeting: 25/04/2019 - Planning Committee

Decision published: 12/06/2019

Effective from: 25/04/2019

Decision:

This application was withdrawn prior to the commencement of the meeting.


25/04/2019 - A Report on Monthly Enforcement Activity ref: 4073    Recommendations Approved

Decision Maker: Planning Committee

Made at meeting: 25/04/2019 - Planning Committee

Decision published: 12/06/2019

Effective from: 25/04/2019

Decision:

The Interim Development Management Team Leader introduced the Monthly Enforcement Report which outlined enforcement activity between 1 February and 28 February 2019.

 

In response to a query regarding 11/11a New Market Street the Interim Development Management Team Leader undertook to provide an update.

 

RESOLVED – That

 

(1)        the contents of Appendix 1 to the report be noted; and

 

(2)        the actions of officers in closing cases as set out in Appendix 2 to the report be endorsed.


25/04/2019 - Legal Advice Regarding Unauthorised Operational Development at Monton, Cart Lane, Grange-Over-Sands ref: 4075    Recommendations Approved

Decision Maker: Planning Committee

Made at meeting: 25/04/2019 - Planning Committee

Decision published: 12/06/2019

Effective from: 25/04/2019

Wards affected: Grange;


25/04/2019 - Planning Application No. SL/2018/0845 - Pennington - Land at Carley Lane, Ulverston ref: 4070    Recommendations Approved

Decision Maker: Planning Committee

Made at meeting: 25/04/2019 - Planning Committee

Decision published: 12/06/2019

Effective from: 25/04/2019

Decision:

Erection of one dwelling on land adjacent to Low Carley Lodge, Carley Lane, Ulverston (Oliver Prosser).

 

Note – Councillor Janette Jenkinson declared a non-pecuniary interest in this item by virtue of the fact the applicant’s father was known to her. She remained in the meeting during discussion and voting on the item.

 

The Planning Officer presented Planning Application No. SL/2018/0845 which sought permission for the erection of one dwelling. He referred to the meeting of 7 February 2019 when the Committee resolved to defer the outline planning application for two dwellings on the site, to enable the applicant to submit a revised application for a single dwelling house. The Planning Officer referred to the previous site visit and displayed plans and photographs which detailed the revised proposal. Members’ attention was drawn to the late representations which had been circulated prior to the meeting.

 

Kate Bellwood, the applicant’s agent, addressed the Committee. She informed Members that she addressed them today to reiterate the key points of the revised application. She explained that the applicant and his family were local and lived in Ulverston and that their current house was too small for their growing family and the applicant wished to build a family home close to his parents, whose health was in decline. Ms Bellwood went on to outline the location of the proposed dormer bungalow on the revised plan and explained that the location of the dwelling was indicative and the applicant would be happy to have it orientated as the Planning Officer suggested. Ms Bellwood reminded Members that the application had been under consideration since 2018 and following the deferral in February, both she and the applicant had understood that the revised application had been delegated to Officers for approval and they had both been disappointed that they had to wait two and a half months for the revised application to come back to Committee. Ms Bellwood concluded her address by stating that the need for self-build remained and that the defensible boundaries of the application would stop further development in three directions and would not set an undesirable precedent for further development. She asked Members to support a local family who wanted to build a home in their local community close to family and friends.

 

In further presenting his report, the Planning Officer advised Members that at the meeting of Full Council on 28 March 2019 the new Development Management Policies Development Plan Document had been formally adopted. He went on to explain that the previous infill and rounding off policies had been superseded by policy DM13 and by way of clarification he stated that the site had never represented infilling or rounding off. The Interim Development Management Team Leader advised Members that the new policy set out five criteria and that Self Build Policy DM12 no longer referred to infill and he cross-referenced Policy DM13 and summarised the five criteria of the policy as outlined in the Planning Report.

 

In response to a query raised by a Member, the Interim Development Management Team Leader clarified that applications within and on the edge of small villages and hamlets should be in accordance with Policy DM13. He and the Solicitor to the Council informed Members that since the original application and the adoption of the Development Plan Document, with its superseding policies and the fact that the minutes of the meeting of 7 February 2019 (Minute P/89 refers) were not clear as to whether the principle of the original application had been agreed, the Members were open to reach a decision based on the application before them.

 

Members gave consideration to the principle of the development, the Officer recommendation of the original application and the new adopted Policy DM13, its associated criteria and whether the dwelling was connected would integrate with and form part of the existing settlement.

 

A motion to refuse the application based on the fact the proposed development was not part of the hamlet and did not comply with Policy DM13 was put to the vote and lost.

 

RESOLVED – That the application be granted subject to the following conditions:-

 

Condition (1)   The development to which this permission relates must be begun not later than whichever is the later of the following dates:

 

a)         FIVE YEARS from the date of this permission; or

b)         the expiration of TWO YEARS from the final approval of the reserved matters, or, in the case of approval on different dates, the final approval of the last such matters to be approved.

 

Application for the approval of the reserved matters must be made not later than THREE years from the date of this permission.

 

Reason:           To comply with the requirements of Section 92 of the Town and Country

                        Planning Act 1990.

 

Condition (2)   Details of the:- access, appearance, landscaping, layout and scale

(hereinafter called “the reserved matters”) shall be submitted to and

approved in writing by the Local Planning Authority before any

            development begins and the development shall be carried out as

approved.

 

Reason:           To ensure a satisfactory standard of development on site.

 

Condition (3)   The development hereby permitted shall follow the general layout as

shown on the approved indicative plan:

1:500 scale – Site Plan Indicative Only – Dwg No MVC312-01 Rev B – Received 21/03/2019

 

Reason:           For the avoidance of doubt and in the interests of proper planning.

 

Condition (4)   Any details pursuant to Condition 2 above shall show a development

featuring the following elements:

       walls finished predominantly in a white/off-white wet-dash render/smooth coursed cement render and or natural stone;

       a roof covering of natural slate, or dark grey coloured tile

       single storey or 1 ½ storeys in height;

       windows with a strong vertical emphasis;

       a roof symmetrically pitched of not less than 35 and not greater than 45°; and

       predominantly rectangular in shape with traditional gable ends.

 

Reason:           To ensure a satisfactory standard of development on site.

 

Condition (5)   No development shall take place until full details of both hard and soft

landscape works have been submitted to and approved in writing by the

Local Planning Authority.  These details shall include:-

       proposed finished levels or contours;

       means of enclosure;

       car parking layouts;

       hard surfacing materials;

Soft landscape works shall include planting plans; written specifications (including cultivation and other operations associated with plant and grass establishment); schedules of plants, noting species, plant sizes and proposed numbers / densities; and an implementation programme.

 

The agreed scheme shall be carried out as approved to the agreed timetable.  Any trees / shrubs which are removed, die, become severely damaged or diseased within five years of their planting shall be replaced in the next planting season with trees / shrubs of similar size and species to those originally required to be planted unless the Local Planning Authority gives written consent to any variation.

 

Reason:           These details are required to be approved before the commencement of development to safeguard and enhance the character of the area and secure high quality landscaping.

 

Condition (6)   No development shall begin unless and until visibility splays providing a clear visibility of 60 metres measured 2.4 metres down the centre of the access road and the nearside channel line of the major road have been constructed at the junction of the access road with the county highway.

Notwithstanding the provisions of the Town and Country

Planning (General Permitted Development)(England) Order 2015 (or any Order revoking and re-enacting that Order) relating to permitted

development, no structure, vehicle or object of any kind shall be erected, parked or placed  and no trees, bushes or other plants shall be planted or be permitted  to grow within the visibility which obstructs the visibility splays. The visibility splays shall be constructed before general

development of the  site commences so that construction traffic safeguarded.

 

Reason:           These details are required to be approved before the commencement of development in the interests of highway safety and in accordance with Policy CS10.2 of the South Lakeland Core Strategy.

 

Condition (7)   The development hereby approved shall not be occupied until the means of vehicular access has been constructed in accordance with the approved plans.

 

Reason:           In the interests of highway safety in accordance with Policy CS10.2 of the South Lakeland Core Strategy.

 

Condition (8)   The development hereby approved shall not be occupied until the access drive is surfaced in bituminous or cement bound materials, or otherwise bound and shall be constructed and completed before the development is brought into use. This surfacing shall extend  for a distance of at least 5 metres back from the carriageway edge of the adjacent highway.

 

Reason:           In the interests of highway safety, in accordance with Policy CS10.2 of the South Lakeland Core Strategy.

 

Condition (9)   a)         Prior to development being commenced details of all measures to prevent surface water discharge onto or off the highway shall be submitted to and approved in writing by the Local Planning Authority.

b)         The approved surface water discharge works shall be implemented prior to the development being occupied and shall be maintained thereafter.

 

Reason:           In the interests of highway safety, in accordance with Policy CS10.2 of the South Lakeland Core Strategy.

 

Condition (10) No development shall begin until full details of the arrangements to be

made for the provision of a vehicle turning space within the site, which

allows vehicles visiting the site to enter and leave the highway in a

forward gear, shall be submitted to and approved in writing by the Local

Planning Authority.

 

The approved details of parking, turning, loading and unloading of  

                        vehicles shall be implemented prior to the first use of the development

hereby approved and retained as such thereafter.

 

Reason:           These details are required to be approved before the commencement of development in the interests of highway safety in accordance with Policy CS10.2 of the South Lakeland Core Strategy.

 

Condition (11)a)         The development shall not be occupied until details of surface water management works have been submitted to and approved in writing by the Local Planning Authority. 

b)         The development shall not be occupied until the approved surface water management works have been provided on the site to serve the development.

c)         Before any dwelling is occupied / the building is first brought into use, a validation report (that demonstrates that the drainage scheme has been carried out in accordance with the approved plan) must be submitted to the Local Planning Authority.

d)         The approved works shall be retained as such thereafter.

 

Reason:           To ensure adequate provision is made for the management of surface

water and sewage disposal in accordance with Policy DM6 of the South Lakeland Local Plan Development Management Policies.


26/04/2019 - Council Plan Performance Monitoring Quarter 4 2018/19 ref: 4058    For Determination

Decision Maker: Overview and Scrutiny Committee

Made at meeting: 26/04/2019 - Overview and Scrutiny Committee

Decision published: 10/06/2019

Effective from: 26/04/2019

Decision:

The Leader and Promoting South Lakeland Portfolio Holder presented the fourth quarter Council Plan Performance Monitoring Report 2018/19 which set out the Council Plan Priorities and Measures of Success.  The measures listed, details of which were set out within the report, were showing very good performance and demonstrated that South Lakeland was a very desirable place to live, work and explore.

 

The report also included the latest Strategic Risk Register.  Out of a total number of 15 risks, six were currently above the Council’s tolerance but were, however, being managed effectively.

 

In presenting the report, the Leader and Promoting South Lakeland Portfolio Holder thanked the Chairman and Members of the Overview and Scrutiny Committee for their service during 2018/19, stressing the importance of the Committee’s input into the activities of the Council.  He further wished to put on record thanks to the Chief Executive and officers for the achievements reached throughout the year, highlighting in particular work in relation to the provision of affordable housing, addressing Climate Change poverty, improvements to playgrounds, the provision of “Changing Places” toilets and promoting growth in the economy of South Lakeland.

 

Reference was made to and thanks expressed for the production and publication of a poster by the Council aiming to assist in the reduction of air pollution through turning off idling vehicle engines and it was suggested that more should be done to encourage people in this regard.  The Leader and Promoting South Lakeland Portfolio Holder reminded Members that suggestions from Members were welcomed.  Members’ attention was also drawn to the fact that “Clean Air Day” was on 20 June 2019.

 

In response to a query regarding the area of economy and a request for details of where new jobs had been created, the Chief Executive explained that the Economic Development Team monitored job opportunities and tried to help businesses in order to support economic growth.  The Leader and Promoting South Lakeland Portfolio Holder undertook to arrange for Overview and Scrutiny Committee Members to be provided with written details.

 

Concern was raised with regard to housing and those businesses without staff accommodation experiencing staffing shortages due to a lack of accommodation within the area.  The Leader and Promoting South Lakeland Portfolio Holder explained that he was aware of the difficulties in the hospitality sector, however, drew attention to the implications caused by the current political uncertainties and the devaluation of sterling which were not helping.  Also, of particular concern were the difficulties faced by young people wishing to embark on self-build but unable to obtain mortgages due to restrictions relating to defined parts of national parks.  The Deputy Leader and Housing, People and Innovation Portfolio Holder informed Members that he had met with mortgage providers in this regard and undertook to arrange further meetings in order to establish what the barriers were.

 

The need was raised for additional employment sites within the area, particularly around Junction 36.  The Housing, People and Innovation Portfolio Holder explained that the Council was currently looking at the next Local Plan and suggested that this issue could be addressed within this process.  He added that representations would be welcomed.

 

The Chief Executive stressed that the new Council Plan approved in February 2019 was very much based around the provision of housing and job opportunities within South Lakeland both now and into the future, also highlighting the importance of the Council’s work with its Morecambe Bay partners.

 

In response to a query raised in relation to Risk No.15 on the Strategic Risk Register relating to the Customer Connect and the nature of work with Eden District Council that may potentially impact on the Programme, the Chief Executive explained that this risk related to partnership arrangements with Eden District Council and the potential for the two organisations to move forward in two different directions.  The risk was, however, being managed through the Customer Connect Programme Board and the Chief Executive added that the Programme was currently on track to achieve its targets.  The Leader and Promoting South Lakeland Portfolio Holder added that the Customer Connect Project was complex in nature, however, was being well-managed and on track to deliver £1.5m per year.  He thanked the Deputy Leader and Housing, People and Innovation Portfolio Holder and officers for their work on the project.  The Chief Executive confirmed that arrangements were being made for an additional Member briefing session on the project.

 

Reference was made to Strategic Risk No.19 and an enquiry was made as to whether the Council encouraged its staff to take the flu vaccine as part of contingency plans for business continuity in the event of a flu pandemic.  The Performance and Risk Officer explained that any new virus would be an unknown quantity, with effective anti-virals taking time to produce.  He pointed out, however, that the NHS actively encouraged people to take up the regular flu vaccination.  The Leader and Promoting South Lakeland Portfolio Holder suggested that the matter be looked into and the Health and Wellbeing Portfolio Holder undertook to take this on board.  The Director of Customer and Commercial Services drew attention to the fact that the Authority had recently been awarded bronze for “Better Health at Work” and informed the Committee that flu vaccination had been a topic discussed within the Health and Safety Forum.  He reported that there were plans to move forward to support and encourage officers throughout the Authority to take up the flu vaccine.

 

A query was raised regarding business start-ups and as to how many were still functioning after a twelve-month period.  The Leader and Promoting South Lakeland Portfolio Holder understood that there was a high level of survival and the Chief Executive, informing Members that the figures were available, undertook to provide a written response.

 

RESOLVED – That the following be noted:-

 

(1)        the Summary of Performance as detailed within the report; and

 

(2)        the detailed risks information contained within Appendix 1 to the report.

Wards affected: (All Wards);

Lead officer: John Davies


26/04/2019 - Work Programme Setting 2019/20 ref: 4067    For Determination

To agree the Overview and Scrutiny Committee's work programme for 2019/20.

Decision Maker: Overview and Scrutiny Committee

Made at meeting: 26/04/2019 - Overview and Scrutiny Committee

Decision published: 10/06/2019

Effective from: 26/04/2019

Decision:

Members were asked to consider the development of the Overview and Scrutiny Committee’s 2019/20 Work Programme.  A number of topics had been submitted for consideration, and these had been subject to an initial prioritisation by the Chairman of the Committee and members of the Council’s Corporate Management Team. The Solicitor to the Council provided details on the recommendations that had arisen from that prioritisation and how the proposals would incorporate the suggestions submitted during the consultation period. A list of regular reports received by the Committee was distributed to Members and the Solicitor to the Council confirmed that the Work Programme would be updated to include reviews and workshops and a review of the Work Programme would take place in October 2019.

 

In response to a query regarding the suggested Financial Reporting in Parishes Work Programme topic, the Solicitor to the Council and the Finance Lead Specialist confirmed that at present there was no way of recording Council expenditure in each parish. However, as part of the Customer Connect Programme and with the introduction of Locality Teams and new ways of working, it could be possible to develop systems to capture this information within the parameters of GDPR.

 

RESOLVED – That the 2019/20 Work Programme be agreed.

Lead officer: Anthea Lowe


26/04/2019 - Community Governance Review - Second Consultation ref: 4066    For Determination

This report considers the responses to the first stage of the public consultation carried out as part of the Community Governance Review having regard to the South Lakeland Community Governance Review Terms of Reference as agreed by Council on 24 July 2018.

Decision Maker: Overview and Scrutiny Committee

Made at meeting: 26/04/2019 - Overview and Scrutiny Committee

Decision published: 10/06/2019

Effective from: 26/04/2019

Decision:

The Principal Performance and Intelligence Officer presented a report considering the responses to the first stage of the public consultation carried out as part of the Community Governance Review having regard to the South Lakeland Community Governance Review Terms of Reference as agreed by Council on 24 July 2018.

 

The first consultation period had commenced on 10 August 2018.  As part of Stage 1, as well as key stakeholders (including the Local Government Boundary Commission for England (LGBCE), Cumbria Association for Local Councils (CALC), Cumbria County Council, Lake District National Park Authority (LDNPA) and Yorkshire Dales National Park Authority (YDNPA)), Town and Parish Councils, residents associations, community groups and local people had been asked to make representations in connection with the Review.

 

The Review had to ensure that the proposed community governance reflected the interests and identities of the community.  It also had to make certain that the arrangements were effective and convenient for the electors of that community.  Parish wards had to be contained within district wards and county electoral divisions; that is parish wards, could not cross principal council ward and/or division boundaries.

 

After this round of consultation, the review would consider any submissions made on the draft recommendation, culminating in the provision of final recommendations for approval.  The second stage district-wide consultation, as detailed in the terms of reference, had commenced on 4 March 2019 and would end on 26 May 2019.

 

Final recommendations would be considered by Full Council on 23 July 2019, with any reorganisation order issued in August 2019.

 

Following consideration of the responses received in the first consultation round, draft recommendations had been drawn up, as set out in Appendix 1 to the report.  These draft recommendations had been presented at Full Council on 18 December 2018.  They contained a number of potential changes, including:-

 

·         reducing the number of councillors on Arnside Parish Council from 11 to eight;

·         the potential altering of the parish boundary of Kendal Town Council to include an area of proposed development of land north of High Sparrowmire - a map was provided at Appendix 2(D) to the report;

·         the potential altering of the parish boundary of Kendal Town Council to include properties on Natland Mill Beck Lane and The Beeches, and to include a small area of proposed development on land at Watercrook – maps were provided at Appendix 2(E) and Appendix 2(F) to the report;

·         abolishing the current wards of Dent and Cowgill and having Dent Parish Council as an un-warded parish - a map was provided at Appendix 2(A) to the report;

·         the creation of a new Parish which amalgamated the parish of Fawcett Forest with the parish of Whitwell and Selside to create the Parish of Selside - a map was provided at Appendix 2(B) to the report;

·         that the ward of Grange West be abolished and Grange Town Council be made up of two wards: Grange North and Grange South - a map was provided at Appendix 2(C) to the report;

·         changing the naming of the wards in Kirkby Ireleth Parish Council;

·         altering the election cycle and reducing the number of councillors on Lower Allithwaite Parish Council;

·         a number of boundary changes to the parish of Natland - a map was provided at Appendix 2(G) to the report;

·         altering the election cycle of Skelwith Parish Council to ensure that the elections were held on the same day as South Lakeland district elections for the ward of Ambleside and Grasmere; and

·         reducing the number of councillors on Windermere Town Council from 20 to 13.

 

Members of Overview and Scrutiny were being asked to consider these potential changes in line with the second consultation stage.  The Council was seeking further submissions and comments on the draft recommendations, which it would take into account when drawing up the final recommendations.

 

At the close of the first consultation period, responses had received from a number of parish councils, details of which were provided in Appendix 1 to the report, together with the recommendations.

 

Details of all the responses and recommendations were set out at Appendix 1 to the report.  The second round of consultation was based on the draft recommendations.  The Council welcomed views from all stakeholders whether for or against the proposals.  The Council would then consider all responses and would draw up final recommendations on Parish governance arrangements for the District.  The final recommendations would be made in response to the outcome of the next consultation and could significantly change the draft proposals.

 

Oxenholme Village Residents Group made a submission with a proposal for Oxenholme to be a new parish with its own parish council.  The boundaries of this parish would not include any properties west of the railway line which currently lie in the Oxenholme ward of Kendal Town Council.  Full details can be found in Appendix 1 and Appendix 2 (H). In summary, the Oxenholme Village Residents Group feel that the residents of Oxenholme would be better served through the establishment of a Parish Council to help deliver on the prioritised needs of the Oxenholme community.  It is the intention of the second consultation to widely canvas residents and further stakeholders (including adjoining Parishes and elected representatives) to gauge the strength of opinion of the proposal by the Oxenholme Village Residents Group. The proposal from the Oxenholme Village Residents Group identifies the area east of the railway line up to the Station Inn, Park Farm and the following roads within the village - Helmside Road, Bleaswood Road, Scar View, Bolefoot, Helm Court, Hill Place, Helmside Gardens, Fell Foot, the new Oakmere development of Helm View on the A65, High Park and the caravan site as the proposed parish area.  Full details can be found in Appendix 2 (H). The Principal Performance and Intelligence Officer advised Members that full consultation would take place with all residents of the identified areas and if a new parish was created this would take the ward out of Kendal Town Council and the new Parish Council would have five Parish Councillors.

 

The Principal Performance and Intelligence Officer responded to questions raised by Members and in response to a query regarding the proposed amalgamation of the parish of Fawcett Forest with the parish of Whitwell and Selside the Principal Performance and Intelligence Officer confirmed that the recommended name for the amalgamated parish was Selside however this was open to discussion and the Member responded by proposing Selside and Fawcett Forest.  

 

RESOLVED – That

 

(1)        the consultation responses received to Stage 1 of the consultation be noted; and

 

(2)        the draft recommendations considered by Council in December 2018 as set out in Appendix 1 to the report be noted.

Wards affected: (All Wards);

Lead officer: Paul Mountford


26/04/2019 - Draft South Lakeland District Council Homelessness Strategy 2019 - 2024 ref: 4060    For Determination

The draft South Lakeland District Council Homelessness Strategy 2019 - 2024 will address the issues of homelessness in the District. It will assist in preventing and relieving homelessness and ensuring that there is an adequate supply of settled accommodation and support for those that need it.

Decision Maker: Overview and Scrutiny Committee

Made at meeting: 26/04/2019 - Overview and Scrutiny Committee

Decision published: 10/06/2019

Effective from: 26/04/2019

Decision:

The Deputy Leader and Housing, People and Innovation Portfolio Holder introduced the report, explaining that the 2002 Homelessness Act required local authorities to conduct a review of homelessness and following on from this to develop a homelessness strategy.  The purpose of the strategy was the prevention of homelessness, to secure sufficient accommodation for people who were or may become homeless and to secure the provision of support for those who were or may become homeless so that they did not become homeless again.

 

South Lakeland District Council had been working in partnership with a range of partners from the voluntary and statutory sectors to develop a Homelessness Strategy for the period 2019 - 2024.  As a first step, the Council had conducted a Review of homelessness in 2018, the findings of which had been considered by the South Lakeland Strategic Homelessness Group and details of which were set out at Appendix 2 of the Strategy.  The Strategic Homelessness Group was a multi-agency group chaired by the Portfolio Holder for Housing, People and Innovation.  A workshop had held on 4 December 2018 with relevant stakeholders to discuss the priorities arising from the Review and agree actions that could be taken forward into the Homelessness Strategy 2019 - 2024.  The key actions had been replicated within the Strategy’s Action Plan, at Appendix 1 to the Strategy, and the feedback from this Workshop was detailed within Appendix 3 of the draft Strategy.  This work had helped to shape the priorities in the new Strategy which were, in no particular order:-

 

·        homelessness prevention;

·        increasing the supply of settled accommodation;

·        ensuring appropriate support was available; and

·        tackling complex needs.

 

The priorities were framed within the overarching priority of partnership working, as it was recognised that homelessness was not an issue that could be addressed by a single organisation.  However, the Council could work together with other statutory and third sector organisations to help achieve these priorities.  The Strategic Homelessness Group provided a mechanism to embed partnership working with other partners, such as Cumbria County Council, who had a duty to assist in the development of the Homelessness Strategy and were represented on the Group.  Developing commitment to collaboration should be strengthened by the recent adoption of the Cumbria Public Health Strategy which recognised the contribution that access to housing and preventing homelessness had in promoting health.

 

The draft South Lakeland District Council Homelessness Strategy 2019 – 2024 had subsequently been developed and was attached as Appendix 1 to the report.  Following consideration by Overview and Scrutiny Committee any necessary amendments would be incorporated before it was considered by Cabinet on 5 June 2019.

 

The Action Plan needed to be updated on an annual basis and would be reported to the Housing Advisory Group and Strategic Homelessness Group as stipulated in the Strategy, before being signed off by the Director of Customer and Commercial Services.  Updated Action Plans needed then to be sent to the Ministry of Housing, Communities and Local Government.

 

Details in relation to consultation which had been carried out were included within the report.

 

In presenting the report, the Deputy Leader and Promoting South Lakeland Portfolio Holder thanked the Principal Housing Strategy Officer for her work in developing the Strategy which would replace the current joint Strategy with Eden District Council and focus purely on South Lakeland.

 

A suggestion was raised regarding the availability of clear and up-to-date details and pertinent advice on who to contact out of hours in the case of presentation of an individual as homeless.  The Deputy Leader and Promoting South Lakeland Portfolio Holder undertook to ensure that the information was refreshed.

 

Reference was made to the summary of the review findings and a query raised in relation to Table 1 regarding homelessness presentations/acceptances and outcomes.  The Principal Housing Strategy Officer explained the breakdown of statistics and undertook to include the definition of “eligibility” within the glossary of the document.

 

Concern was raised with regard to consultation on the draft Strategy.  The Principal Housing Strategy Officer informed the Committee that the draft document had been circulated to all Members, however, acknowledged the merit of a paper outlining the main points of contact.

 

A query was raised as to whether the Council had considered the development of modular housing.  The Deputy Leader and Housing, People and Innovation Portfolio Holder made reference to such a scheme nearby Cockermouth and advised that it was on South Lakeland’s Radar, as well as the Cumbrian Housing Group’s.  He advised that he was due to attend a presentation on modular housing in the summer and was of the opinion that there was definite potential, particularly in more remote areas where there were opportunities for development.

 

RESOLVED – That Cabinet be recommended to approve the draft Homelessness Strategy 2019-2024.

Wards affected: (All Wards);

Lead officer: Julie Jackson


26/04/2019 - Parks and Open Spaces Strategy ref: 4061    For Determination

Report to discuss and approve the content of the Parks and Open Spaces Strategy 2019 - 2029

Decision Maker: Overview and Scrutiny Committee

Made at meeting: 26/04/2019 - Overview and Scrutiny Committee

Decision published: 10/06/2019

Effective from: 26/04/2019

Decision:

The Environment Portfolio Holder introduced a report informing Members that the Parks and Open Spaces Strategy 2019-2019 was a ten year document which had been developed to provide a direction for the management and development of the Council’s parks and open spaces.

 

The Principal Community Spaces Officer, together with the Green Spaces Officer, presented the report.  The District’s parks and open spaces were critical elements of its green infrastructure network which delivered benefits in terms of meeting recreation needs, delivering health and well-being benefits for all ages, reducing pollution, encouraging social interaction, creating biodiversity networks and creating opportunities for active travel.  Parks and open spaces were also fundamental to the character of the Council’s places and the quality of life it offered to existing and future residents.

 

The vision for SLDC’s parks and open spaces was, “working together to create valued and sustainable parks and open spaces in South Lakeland.”

 

To deliver the vision, the following four key themes had been identified:-

 

·        Health and Wellbeing – opportunities for healthier lifestyles, to improve mental health, reduce health inequality and supporting physical activity;

·        Economy – Enabling and delivering opportunities for sustainable economic growth and investment in parks and open spaces;

·        Community – providing high quality parks where people meet, communities thrive and volunteer; and

·        Environment – protecting and enhancing our place.

 

The Strategy provided clear direction of the day to day maintenance activities completed by Continental Landscapes Limited, through the Grounds Maintenance Partnership.  It also identified areas to work closely with the Council’s communities, partner organisations and local businesses to improve and enhance its spaces.

 

The Strategy also identified the types of spaces, items it related to which included; trees and woodlands, cemeteries, playgrounds, sports pitches and parks.

 

The delivery of the Strategy was supported by a number of parks and woodland management plans, the Play Audit and the action plan which formed part of the strategy document.

 

The Strategy also identified the continued requirement to maximise the resources available to deliver day to day maintenance, close working with communities and partners to deliver developments and to obtain best value from all resources available to the management of the Council’s parks and open spaces.

 

Details in relation to consultation which had been carried out were included within the report.

 

Concern was raised with regard to parishes having to maintain their own play areas and a question raised as to what the District Council could do to assist.  The Environment Portfolio Holder indicated that both she and the Health and Wellbeing Portfolio Holder were willing to visit parishes.  The Leader and Promoting South Lakeland Portfolio Holder explained that the District Council collaborated and carried out safety inspections for parishes.  He reminded Members that the Council was open to communities seeking funding to enhance proposals through Locally Important Project grants and work to identify sources of funding.  Furthermore, he pointed out that communities were seeing money coming in through the Community Infrastructure Levy.  He looked to Members to maintain a connection between local councils and the District Council.

 

Concern was raised regarding cemeteries in Ulverston and the impact of the working hours of the contractors on timely burials in accordance with some religious faiths.  The Chief Executive explained that the hours worked had been arranged in order to address health and safety issues.

 

The Director of Customer and Commercial Services provided clarification with regard to dogs in the District Council’s open spaces, advising that full details were available on the Council’s Website.

 

Reference was made to play areas from which parish councils had stepped back due to the cost of public liability and insurance and which were instead being run by charitable organisations.   It was suggested that these organisations might be excluded from grant funding and queried as to how the District Council could assist.  The Principal Community Spaces Officer explained that the District Council offered advice and support on how to obtain grant funding and on day to day management and that she had seen charitable organisations succeed.

 

RESOLVED – That Cabinet be recommended to approve the Parks and Open Spaces Strategy 2019-2029.

 

Note – The Committee adjourned for lunch at 1.00 p.m. and reconvened at 2.00 p.m.

Wards affected: (All Wards);

Lead officer: Deborah Clarke


26/04/2019 - Portfolio Holder Report - Health and Wellbeing ref: 4059    Recommendations Approved

Decision Maker: Overview and Scrutiny Committee

Made at meeting: 26/04/2019 - Overview and Scrutiny Committee

Decision published: 10/06/2019

Effective from: 26/04/2019

Decision:

The Health and Wellbeing Portfolio Holder presented his annual report on progress made and plans for the future within the portfolio area, and highlighted a number of areas within his report.

 

The Health and Wellbeing Portfolio Holder highlighted a number of areas within the remit of his Portfolio.  He referred to the presentations due to be made later in the meeting by Morecambe Bay NHS Foundation Trust and Morecambe Bay CCG, drawing attention to the wider determinants of health conditions, such as the environment and job creation.  He referred to the launch of the Council’s “fill up” scheme which encouraged people to re-fill plastic bottles with water rather than drinking fizzy drinks with high sugar content.  The Portfolio Holder talked about localism and was impressed by the commitment shown by parish councils.  He reminded the Committee that Cabinet Members were open to invitations to visit local communities.  The Portfolio Holder drew attention to the work being carried out by the Building Financial Resilience Group, adding that this was not a statutory duty but something which the Council chose itself to address.  He commended the LEAP scheme which had been launched to provide free energy advice to residents, aiming to help people to cut down on fuel bills.  The Portfolio Holder praised the work being carried out by foodbanks in the area and which had seen an increase in use of 18%.  The Portfolio Holder referred to the work of the Community Safety Partnership, highlighting the ATiC Project which consisted of interactive performances for schools on decision-making and critical thinking related to drugs and county lines.  The Portfolio Holder closed in commending the Health and Safety work which had been carried out with drivers at the depots to address reversing issues.

 

Clarification having been sought with regard to the issue of Devolution, the Chief Executive explained that a framework was expected from the Government in the near future, however, that this continued to be delayed due to other business.

 

Information was sought regarding the process for grants for Changing Places toilets, concern being expressed in relation to the need for an initial grant to carry out feasibility studies.  The Principal Community Spaces Officer informed Members that the feasibility studies needed to be carried out prior to the award of full grants in order to assist communities in drawing up full plans and to ensure that the projects could be completed, with the right facilities being provided in the right places.  The Chief Executive added that the £25,000 set aside for feasibility studies would ensure that the process was open to more communities and enable them to research the potential for deliverability.  The Leader and Promoting South Lakeland Portfolio Holder further pointed out that the Council may be able to consider requirements relating to increased costs where necessary.

 

Discussion took place with regard to the issue of fuel poverty and elderly, widowed homeowners on pensions who were unable to access financial support which was mainly aimed at those with disabilities.  The Health and Wellbeing Portfolio Holder acknowledged that this issue needed to be examined.

 

The work being carried out with regard to the provision of Changing Places toilets was commended, however, it was pointed out that there was no public convenience at all in Burneside.  The Health and Wellbeing Portfolio Holder indicated a willingness to return to the Parish Council to discuss this Localism issue.

 

Reference was made to the fantastic playground at Croftlands in Ulverston, however, attention drawn to the need for innovative ideas on how to address the lack of a public convenience at the site.  The Health and Wellbeing Portfolio Holder, pointing out that this was a complex issue, was of the opinion that the issue of public conveniences needed to be re-examined.  The Chief Executive pointed out that it was in 2008 that Cabinet and Council had considered the future of the provision of public conveniences in South Lakeland.  He suggested that consideration could be given to expanding the Community Toilets Scheme to additional areas and felt that an update on the report considered in 2008 could be brought to Members in order to ensure that the relevant areas of public health were covered.

 

The issue of child sex exploitation was raised and it was felt that a briefing session on this topic may assist Members in gaining a wider understanding.  The Health and Wellbeing Portfolio Holder undertook to give this consideration.  The Chairman further suggested the potential for ATiC to carry out a project examining this area and the Health and Wellbeing Portfolio Holder undertook to raise this through the Community Safety Partnership.

 

Clarification was sought with regard to the current ATiC Project relating to drugs and county lines and the Health and Wellbeing Portfolio Holder explained how the performances for students during May 2019 would be interactive and followed up by discussion during lesson time.

 

The Health and Wellbeing Portfolio Holder undertook to provide a written response to a query on the Council’s stance with regard to the provision of support services following discharge from prison of people with mental health problems.

 

RESOLVED – That the report be noted.


26/04/2019 - Review of Effectiveness and Scrutiny Recommendations Report ref: 4069    For Determination

To consider the annual Review of Effectiveness and an update on progress made by Cabinet in implementing the adopted recommendations of the Overview and Scrutiny Committee.

Decision Maker: Overview and Scrutiny Committee

Made at meeting: 26/04/2019 - Overview and Scrutiny Committee

Decision published: 10/06/2019

Effective from: 26/04/2019

Decision:

The Solicitor to the Council introduced a report which set out the findings of the annual Review of Effectiveness, as well as a progress report on recommendations made by the Overview and Scrutiny Committee to decision-makers.

 

The Review of Effectiveness had concluded that the Overview and Scrutiny Committee had continued to be effective over the past 12 months, but that more precise timetabling of the Work Programme would be beneficial in ensuring that resources were available to complete the agreed topics on time.

 

During 2018/19, the Overview and Scrutiny Committee had presented one formal report to Cabinet arising out of the review of the Asset Management Strategy; this had later become the Property and Land Management Strategy 2019 – 2024, including the creation of the Strategic Asset management Plan Board.  The recommendations of the Overview and Scrutiny Committee had been adopted by Cabinet.

 

In addition, the Committee had considered a number of other policy documents including, the Equality, Diversity and Inclusion Strategy, the Cost Recovery and Hardship Policy in respect of Contaminated Land and the Cumbria Health Strategy.

 

As well as the formal recommendations made by the Committee, a number of comments and/or suggestions had been raised throughout various items considered at committee meetings.  In situations where these comments had been raised against executive items, these comments had been highlighted during consideration by Cabinet.  Other changes requested of officers, for example in relation to grammatical or presentational issues, had typically been taken into account before the item had been presented to Cabinet.  Throughout 2018/19, Portfolio Holders had shown a strong commitment to the scrutiny process.

 

In March 2019, a Task and Finish Group had held its first meeting on Customer Connect Locality Working.  This group was due to meet on at least three further occasions before presenting its findings to the Committee.

 

Also in March 2019, a workshop had been held to consider the possible impacts of a ‘no-deal Brexit’ on the Council’s business.  A formal report would be presented to the Committee once central government had provided some clarity around any departure from the European Union.

 

Whilst not requiring any recommendations being made to Cabinet, the Committee had also paid attention to a number of issues affecting the local community, including the performance of Northern Rail and the effectiveness of the health offering within South Lakeland.

 

The Solicitor to the Council informed the Committee that a Member of the Corporate Management Team had requested that the effectiveness of the Overview and Scrutiny Committee and its contribution to the production of Policy and Strategy be highlighted and that it had been noted that the Committee had gone from strength to strength.

 

RESOLVED – That the following be noted:-

 

(1)        the findings of the Review of Effectiveness, as at Appendix 1 to the report; and

 

(2)        the progress made by Cabinet in implementing the recommendations of the Committee.

Lead officer: Anthea Lowe


26/04/2019 - Draft Scrutiny Annual Report 2018/19 ref: 4068    For Determination

Draft Scrutiny Annual Report 2018/19

Decision Maker: Overview and Scrutiny Committee

Made at meeting: 26/04/2019 - Overview and Scrutiny Committee

Decision published: 10/06/2019

Effective from: 26/04/2019

Decision:

The Solicitor to the Council presented the draft Scrutiny Annual Report 2018/19.  The report was required by the Council’s Constitution and provided an opportunity for the Committee to demonstrate the work that it had undertaken during the past year as well as outlining the work planned for 2019/20.

 

The Scrutiny Annual Report would be presented to the Annual Meeting of Council on 21 May 2019.  Those areas of the report highlighted in yellow would be updated, in consultation with the Chairman of the Overview and Scrutiny Committee, prior to its submission for Council.

 

RESOLVED – That the draft Scrutiny Annual Report 2018/19, as attached at Appendix 1 to the report, be referred to Council, subject to any relevant updates arising following this meeting.

Wards affected: (All Wards);

Lead officer: Anthea Lowe


26/04/2019 - South Cumbria Community Safety Partnership Review 2018/19 ref: 4064    For Determination

Decision Maker: Overview and Scrutiny Committee

Made at meeting: 26/04/2019 - Overview and Scrutiny Committee

Decision published: 10/06/2019

Effective from: 26/04/2019

Decision:

The Health and Wellbeing Portfolio Holder introduced an update on the work of the South Cumbria Community Safety Partnership (CSP) during 2018/19.

 

Councillor Brendan Sweeney, Chair of South Cumbria CSP and Chair of Barrow Borough Council, Superintendent Matt Pearman and Police Constable Kevin Jackson of Cumbria Constabulary and Mike Conefrey, Public Health Locality Manager, Cumbria County Council were introduced to Members.

 

The substantive report outlined that South Cumbria CSP, one of three CSPs in Cumbria, covered the areas of South Lakeland and Barrow.  The CSP aimed to reduce crime and enable local communities to remain safe and reassured, without fear or threat of crime.  It did this through identifying priorities (related to crime figures and trends, consultation and the Police and Crime Plan) for its annual Partnership Plan.  Sub-groups were convened, where necessary, to develop projects and actions.  In April 2018, the CSP had agreed to focus on four local priorities: Alcohol and Violent Crime, Domestic Abuse, Mental Health (and its impacts on the criminal justice system) and child sexual exploitation.  There were four CSP meetings per annum and the Chair was currently Councillor Brendan Sweeney (Barrow Borough Council), the Vice-Chair being Police Superintendent Matt Pearman.

 

There had been a recent focus on serious and organised crime and Prevent (anti-terrorism) at recent meetings, with the Police providing verbal updates of the situation in South Cumbria, giving the opportunity for partners to be aware and work collaboratively where applicable.

 

The Crime and Community Safety Strategic Assessment for Cumbria 2017-18 stated that Cumbria was a relatively safe place in which to live, work and visit.  In many areas, levels of crime and community safety issues were better than those experienced nationally and/or in the North West region.  South Lakeland residents’ top three concerns were with regard to speeding vehicles, dangerous driving and rural crime.

 

The latest crime statistics for South Lakeland (from Cumbria Constabulary) were provided within the report.  The Police had stated that there were two significant contributory factors to rising crime.  Firstly, the continued increase in confidence from members of the public to report what had happened and secondly, statistics had been impacted by greater compliance by officers with crime recording practices.  This was something which had been recognised nationally by the Office of National Statistics.

 

County Lines was an emerging area of organised criminality that saw criminal gangs from other parts of the country seeking to supply controlled drugs, frequently heroin and crack cocaine in towns and counties geographically separate from where the gang was based.  South Cumbria had experienced this phenomena in all the main towns, a threat which had been tackled robustly by Cumbria Constabulary who had seen national media coverage of their approach to tackling these drugs gangs.  Offenders from cities such as London, Manchester and Liverpool had all been prosecuted in operations to tackle drug supply over recent months.  Operation Horizon, for example was a major operation which had lasted many months and, to date, had seen 26 offenders charged with drugs offences.  This enforcement activity was supported by prevention and education work such as the ATiC project which was supported by the South Cumbria Community Safety Partnership.

 

In the past 12 months (2018/19) South Cumbria CSP had:-

 

·         developed a joined up and collaborative problem solving approach to crime prevention in South Cumbria;

·         developed Local Focus Units in Barrow and South Lakeland for a multi-agency approach to local, tactical issues; and

·         established links between third sector and statutory agencies, e.g. Barrow Multi-Cultural Forum, the Local Focus Hubs, MIND and Morecambe Bay CCG.

 

Details of the projects which had been funded, and actions undertaken, to tackle the CSP priorities were provided within the report, together with other activities supported by the CSP and Cumbria-wide initiatives supported and funded by the CSP.

 

PC Kevin Jackson addressed the Committee and explained that, in his role as a Collision Reduction Officer, there was a strategy to reduce collisions which involved a co-ordinated multi-agency approach.  He outlined the statistics for road traffic collisions and associated fatalities and went on to highlight the growing problem of drug driving. He informed Members of the success of campaigns in schools and community groups which included a road awareness package, funded by Cumbria Road Safety Partnership. The road awareness package had been introduced to most 6th Form students and it included a hard hitting virtual reality vehicle collision.

 

PC Jackson responded to questions and traffic related concerns raised by Members and Members agreed that they would like to have an opportunity to experience the road awareness package and made proposals for other areas where it could be rolled out.

 

Councillor Brendan Sweeney addressed the Committee as Chair of South Cumbria Crime Safety Partnership (CSP). He outlined the priorities of the CSP plan and explained that the CSP worked with the Police and Crime Commissioner and the Police to identify CSP priorities. He explained that the CSP plan focussed on crime prevention and victim support and went on to highlight the need to reduce the supply of and demand for drugs. Councillor Sweeney highlighted the increase in alcohol related issues, particularly in the adult population, and the role of the Third Sector in supporting those affected. He drew Members attention to priorities in the area relating to domestic abuse, protecting vulnerable people, victims of crime, anti-social behaviour and raising awareness knife crime and alcohol related violent crime.

 

In response to a question raised regarding domestic abuse and child sexual exploitation (CSE) statistics, Councillor Sweeney and Superintendent Matt Pearman confirmed that the data was from 2017/18 and related to the percentage of incidents recorded. Superintendent Pearman acknowledged that there was an issue regarding victim’s confidence in terms of reporting crimes and stated that there had been a huge investment in resources, scrutiny and preventative measures. He went on to explain that Barrow-in-Furness had been the first area in Cumbria to introduce a CSE Officer and following its success CSE Officers had been rolled out throughout the County.

 

In response to further questions, Superintendent Pearman outlined how crime figures were recorded and clarified the correct procedure when reporting a crime that did not require an emergency response. He confirmed that intelligence gathered from 101 calls was invaluable and was never wasted. Members requested that 101 call data be made available to them.

 

Superintendent Pearman responded to a question regarding rehabilitation of CSE offenders and explained that there was a shared responsibility with the probation service. Statutory monitoring included a Community Impact Assessment and rehabilitation management which involved visiting and engaging with individuals.

 

Mike Conefrey provided Members with a detailed presentation on ‘Suicide in Cumbria’.  Mr Conefrey informed Members that suicide rates in South Lakeland were relatively low and he displayed slides which compared statistics throughout Cumbria, South Lakeland and England. The statistics highlighted that suicide rates in Cumbria were higher than the English average and he made reference to the link between suicide and deprivation, gender and age. Mr Conefrey went on to explain that only one third of people who took their own life had been in recent contact with mental health services prior to committing suicide. He outlined those at greatest risk of suicide which included individuals who had suffered bereavement or relationship breakdown and those with drug and/or alcohol dependency and those with a history of self-harm. Mr Conefrey informed Members that the Cumbria Suicide Prevention Strategy was overseen by Cumbria Suicide Prevention Leadership Group and the focus was: Leadership; Intelligence; Prevention; Intervention and Postvention. Mr Conefrey concluded his address by informing Members that the key messages to take away included: ‘preventing suicide is everyone’s business’; ‘every suicide is a tragedy’ and ‘suicide can be prevented’.

 

Mr Conefrey responded to questions raised by Members.

 

The Health and Wellbeing Portfolio Holder thanked all those who had made presentations and took the opportunity to wish Councillor Brendan Sweeney a happy retirement.

 

RESOLVED – That

 

(1)        the report be received and endorsed; and

 

(2)        the contribution made through the Community Safety Partnership to the following Council Plan (2019-24 target, “Working with partners to reduce domestic violence, alcohol related crime, substance misuse, child sexual exploitation and antisocial behaviour” be noted.

Lead officer: Simon Blyth


26/04/2019 - Portfolio Holder Report - Culture and Leisure ref: 4065    Recommendations Approved

Decision Maker: Overview and Scrutiny Committee

Made at meeting: 26/04/2019 - Overview and Scrutiny Committee

Decision published: 10/06/2019

Effective from: 26/04/2019

Decision:

The Leader and Promoting South Lakeland Portfolio Holder presented, on behalf of the Culture and Leisure Portfolio Holder, the annual report on progress made and plans for the future within the portfolio area, and highlighted a number of areas within the report.

 

He explained that South Lakeland was striving ahead in supporting leading cultural events such as the Lakes International Comic Arts Festival, Lakes Alive, Kendal Mountain Festival, Great North Swim and Tour of Britain and working in partnership with key Cultural Strategic Partners and organisations such as Arts Council England had identified and unlocked significant investment. The Leader went on to inform Members that the Council’s assets were being used and the Town Hall had become an increasingly popular venue and as it became more flexible it would attract more activities and become a social hub. He referred to the grant awarded to the Gateway Partnership and went on to highlight the success of partnership working with the Council’s leisure providers GLL and informed Members that following Cabinet approval in September 2018, further funding had been agreed to progress proposals for a new Leisure Centre in Ulverston.

 

In response to a question raised, the Leader assured Members that the Council was determined to work with Citizens Advice Bureau to continue to provide an excellent and invaluable service throughout South Lakeland.

 

RESOLVED – That the report be noted.


26/04/2019 - Morecambe Bay NHS Foundation Trust and Morecambe Bay CCG ref: 4062    Recommendations Approved

Decision Maker: Overview and Scrutiny Committee

Made at meeting: 26/04/2019 - Overview and Scrutiny Committee

Decision published: 10/06/2019

Effective from: 26/04/2019

Decision:

Anthony Gardner, Director of Planning and Performance, Morecambe Bay Clinical Commissioning Group, David Walker, Medical Director, University of Morecambe Bay NHS Foundation Trust and Simon Rigg, Acting Head of Communications, University of Morecambe Bay NHS Foundation Trust provided Members with detailed presentations on ‘An Introduction to the Morecambe Bay Integrated Care Partnership’ (ICP) and the Morecambe Bay CCG.

 

Mr Gardner outlined the general National Health Service (NHS) context and displayed a flowchart which demonstrated how money flowed through the system and further slides which detailed the commissioning and provider split and the system roles and responsibilities of the Clinical Commissioning Group (CCG). He explained that there were contracts in place for providers to meet the needs of the people such as: acute trusts, physical community services, mental health trusts, local government health and wellbeing and leisure at District Council level and social care at County Council level. Mr Gardner went on to outline the members of the Morecambe Bay Clinical Commissioning Group Governing Body and explained that there had been a blurring of distinction and a joining up of the NHS at a local level with integrated care communities bringing together integrated teams which would focus on prevention and wellbeing. A further slide was displayed which outlined the geography and population of the Morecambe Bay area and the geographical difficulties of the area associated with working across Morecambe Bay in particular travel and recruitment. Mr Gardner went on to state that there were far too many people unnecessarily remaining in hospital and it was vital to enhance support at home, which would be better for the patient and better for NHS resources.

 

Mr Walker displayed further slides which outlined details of the Trust Board and he highlighted the stability and diversity of the team which he believed provided a strong professional core representing health, academia, research and partnership working. Further slides outlined the ‘Visions and Values’ of University Hospitals of Morecambe Bay Trust (UHMBT), ‘How are we doing at the moment?’ and ‘What is next?’

 

In response to a question raised by a Member, Mr Walker confirmed that a number of Non-Executive Directors were resident in Cumbria and that their terms of office were on a three year rolling programme. In response to a further question, he confirmed that data which related specifically to the mortality rate of vulnerable adults was currently unavailable.

 

In concluding their presentation Mr Gardner and Mr Walker outlined the complexities of working with Local Governments and with separate Counties, Districts and National Parks and highlighted the importance of working collectively and individually to offer integrated care in the community. They outlined their priorities to work on improvements in General Practice to strengthen the resilience of primary care and to continue to work with Local Authorities.

 

Mr Gardner and Mr Walker responded to questions and concerns raised by Members regarding population, boundaries and access to services in rural communities. They confirmed that they were working with communities, GP’s, social care teams and district nurses who were providing guidance and advice on what would work best in the areas. In addition digital opportunities were being explored, such as booking appointments and video conferencing from a GP surgery to a consultant at a local hospital. In response to further questions they confirmed that sites were not being closed and that they continued to achieve cost improvement plans and with regard to the impact on services caused by tourists, Members were advised that resources had been brought in from the surrounding area to support those areas affected by temporary residents.

 

Members agreed that improvements could be made in the engagement and involvement of Members and Officers with Morecambe Bay NHS Foundation Trust and Mr Gardner stated that exclusion had not been deliberate and that there was an openness and willingness to discuss.

 

Members thanked Mr Gardner and Mr Walker for their presentations and requested that the Morecambe Bay NHS Foundation Trust and Morecambe Bay CCG Trust be invited back to address the Committee in six months time.

 

RESOLVED – That the presentations be received.


21/05/2019 - Annual Report of Standards Committee 2018/19 ref: 4052    For Determination

Decision Maker: Council

Made at meeting: 21/05/2019 - Council

Decision published: 07/06/2019

Effective from: 21/05/2019

Decision:

Council considered the Annual Report of the Standards Committee for the municipal year 2018/19, which was presented by Councillor Matt Severn, the Chairman of the Committee.  He thanked the Independent Person, Members of the Committee and officers for their work and informed Council that the report from the Committee for Standards in Public Life had been received and considered, and that work would take place over the coming year to address the recommendations and best practice contained therein.

 

Councillor Severn moved that the report be received and was seconded by Councillor Chris Hogg.

 

It was unanimously

 

RESOLVED – That the 2018/19 Standards Committee Annual Report be received.

Wards affected: (All Wards);

Lead officer: Debbie Storr


21/05/2019 - Annual Review of the Call-In and Urgency Provisions 2018/19 ref: 4053    For Determination

To consider the findings of the 2018/19 annual review of the operation of the Constitution's call-in and urgency provisions.

Decision Maker: Council

Made at meeting: 21/05/2019 - Council

Decision published: 07/06/2019

Effective from: 21/05/2019

Decision:

In accordance with paragraph 16(j)(ii) of the Council’s Overview and Scrutiny Procedure Rules, a report on the operation of the provisions relating to call-in and urgency during the municipal year 2018/19 was presented to Council by Councillor Vicky Hughes, Chairman of the Overview and Scrutiny Committee.

 

Councillor Hughes reported that the urgency procedure had been used once in the previous twelve months for a decision on 10 September 2018 (2019/20 Business Rate Pilot (CEX/33 (2018/19) refers)).

 

No call-in requests had been received during 2019/20.

 

Councillor Hughes moved the recommendation contained within the report and was seconded by Councillor Hazel Hodgson.

 

It was unanimously

 

RESOLVED – That the contents of the 2018/19 Annual Review of the Constitution’s Call-in and Urgency Provisions be noted.

Wards affected: (All Wards);

Lead officer: Anthea Lowe


21/05/2019 - Scrutiny Annual Report 2018/19 ref: 4054    For Determination

To receive the Overview & Scrutiny Committee's annual report which summarises the work and achievement of the Committee during 2018/19.

Decision Maker: Council

Made at meeting: 21/05/2019 - Council

Decision published: 07/06/2019

Effective from: 21/05/2019

Decision:

The Chairman of the Overview and Scrutiny Committee, Councillor Vicky Hughes, presented the Scrutiny Annual Report 2018/19. The report was required by the Council’s Constitution, and provided an opportunity for the Committee to demonstrate the work that it had undertaken during the past year, and to outline the work planned for 2019/20.

 

Councillor Hughes moved that the report be received and was seconded by Councillor Matt Severn.

 

Members expressed thanks to Councillor Hughes, Councillor Doug Rathbone (Vice-Chairman of the Overview and Scrutiny Committee during 2018/19) and Members of the Overview and Scrutiny Committee for their hard work and commitment.  The need for continuation into the future of the good support offered to the Committee was raised and it was further suggested that other Members may wish to attend and experience meetings.

 

It was unanimously

 

RESOLVED- That the Scrutiny Annual Report 2018/19, as at Appendix 1 to the report, be received.

Wards affected: (All Wards);

Lead officer: Anthea Lowe


21/05/2019 - Annual Reports from Representatives on Outside Bodies 2018/19 ref: 4056    Recommendations Approved

Decision Maker: Council

Made at meeting: 21/05/2019 - Council

Decision published: 07/06/2019

Effective from: 21/05/2019

Decision:

Further to Minute EX/015 (2006/07), annual reports for 2018/19 from Council representatives on outside bodies which had been submitted for inclusion on the agenda were presented.

 

Concern was expressed with regard to the number of reports included on the Agenda and additional details sought with regard to arrangements regarding appointments to outside bodies, including the percentage of reports which had been submitted for the meeting.

 

Reference was made to the report from Councillor Jonathan Brook in relation to the Cumbria Housing Group and further information sought, potentially through a Member briefing session, with regard to the Structure of the Cumbria Housing Group (CHG) and how it interacted with other housing-related groups shown at Appendix 1 to the report.  Councillor Brook, in response, stressed the importance of the CHG and urged Councillors with contacts within other Cumbrian authorities to encourage attendance at meetings of the Group which, although well supported by officers, struggled with attendance by Members.  As indicated by the flowchart at Appendix 1, Councillor Brook informed Members that the Group was well placed to make a strong contribution for the development of housing in Cumbria.  Councillor Book agreed to provide Members with more information.

 

Members expressed appreciation for the report from Councillors John Holmes and Rupert Audland regarding South Lakes Housing (SLH) Board and were pleased to acknowledge the partnership work carried out by SLH with other housing associations.

 

Reference was made to the report on the Lancaster Canal Restoration Partnership and to the improvement work carried being carried out on the tow path in the Stainton area.  It was raised that the District Council may be asked to donate a litter bin and collection in Holme Village.  The Leader commended the excellent collaborative work being carried out on this project and highlighted the potential for the District Council grants to sow seeds for additional financial contributions.  Councillor Chris Hogg who was a Council representative on the Group advised Members that the work had been taken over by the Morecambe Bay Partnership which was keen to move forward and that discussions with parish councils were welcomed.

 

The Leader reminded Council of Cabinet Members’ regular portfolio holder reports which included updates on work being carried out by representatives on outside bodies, however, suggested that the Overview and Scrutiny Committee may wish to consider alternative approaches with regard to the area of representation on outside bodies and annual reporting thereon.

 

RESOLVED - That the annual reports for 2018/19 from Council representatives on outside bodies be received.


21/05/2019 - Representation on Outside Bodies 2019/20 ref: 4057    Recommendations Approved

Decision Maker: Council

Made at meeting: 21/05/2019 - Council

Decision published: 07/06/2019

Effective from: 21/05/2019

Decision:

Further to EX/017 (2006/07), Council was asked to consider appointments to/appoint representatives to serve on outside bodies.

 

Councillor Giles Archibald, seconded by Councillor Andrew Jarvis, proposed that Councillor Pete McSweeney be re-appointed to the Cumbria Police and Crime Panel.

 

Councillor Giles Archibald, seconded by Councillor Andrew Jarvis, proposed that, together with the Leader of the Council, Councillor Jonathan Brook be re-appointed as the Council’s representative on the Local Government Association General Assembly.

 

Councillor Giles Archibald, seconded by Councillor Andrew Jarvis, proposed that Councillor Rachael Hogg be appointed as the Council’s representative on the North West Local Authorities Employers’ Organisation, with Councillor Eric Morrell to be appointed as the Council’s substitute on the Organisation.

 

Councillor Giles Archibald, seconded by Councillor Andrew Jarvis, proposed that Councillor Ian Wharton be appointed as a Council representative on the Lake District National Park Authority (one of two places).  Councillor Tom Harvey, seconded by Councillor Ben Berry, proposed Councillor Anne Hall.

 

Councillor Giles Archibald, seconded by Councillor Andrew Jarvis, proposed that Councillor Robin Ashcroft be appointed as the Council’s representative on the Local Enterprise Partnership (LEP) Management Board.

 

The current terms of appointment for the Members of the Council on both the Lake District (one of two places) and Yorkshire Dales National Parks Authorities had not yet expired.

 

Reference was made to the vast amount of talented Members within the Council and the need for consideration to be given to Councillors from all parties as representatives on outside bodies.  The Leader, in response, highlighted that fact that Councillor John Holmes, a Member of the Opposition, had been a Council representative on the Board of South Lakes Housing for a number of years and that Councillor Janette Jenkinson was a Council representative on the Ulverston BID.

 

Votes having been taken, it was subsequently

 

RESOLVED – That appointments to/appointment of representatives to serve on outside bodies for 2019/20 (or for terms as otherwise stated) be made as follows:-

 

(1)        Cumbria Police and Crime Panel – Councillor Pete McSweeney;

 

(2)        Local Government Association General Assembly – the Leader of the Council and Councillor Jonathan Brook;

 

(3)        North West Local Authorities Employers’ Organisation – Councillor Rachael Hogg, with Councillor Eric Morrell as substitute Member;

 

(4)        Lake District National Park Authority (one of two places) – Councillor Ian Wharton to the end of his term on South Lakeland District Council; and

 

(5)        Local Enterprise Partnership (LEP) Management Board – Councillor Robin Ashcroft.


21/05/2019 - Chair of the Audit Committee's Annual Report 2018/19 ref: 4051    For Determination

This report is presented to summarise the activities of the Audit Committee during the 2018/19 Council year.

Decision Maker: Council

Made at meeting: 21/05/2019 - Council

Decision published: 07/06/2019

Effective from: 21/05/2019

Decision:

The Annual Report from the Audit Committee, which summarised the activities of the Committee during 2018/19, was presented by Councillor Stephen Coleman the Chairman of the Committee.

 

Councillor Coleman informed Council that the Committee continued to provide robust challenge with regard to the Council’s activities and drew attention to the changes faced in the forthcoming year in audit regime and tight timescales set by financial regulations as well as changes to the Council’s Corporate Management Team.

 

Councillor Coleman moved that the report be received and was seconded by Councillor Tracy Coward.

 

It was unanimously

 

RESOLVED – That the 2018/19 Audit Committee Annual Report be received.

Lead officer: Helen Smith


21/05/2019 - Temporary Appointment to Casterton Parish Council ref: 4055    For Determination

To note the temporary appointments to Casterton Parish Council

Decision Maker: Council

Made at meeting: 21/05/2019 - Council

Decision published: 07/06/2019

Effective from: 21/05/2019

Decision:

The Solicitor to the Council reported that, under the Local Government Act 1972, the Council had the power to make temporary appointments to any Parish Council that might be inquorate.  She informed Members that Casterton Parish Council had become inquorate following the recent election, having had only one nomination for five vacancies.  The minimum number of members for that Parish Council to be quorate was three.  The Council had, therefore, made an Order to appoint three temporary Parish Councillors so that it could be quorate.

 

Further nominations for an election scheduled to be held in June had meant that the Council would now be quorate and that the Order for temporary appointments would fall away.  There had been three nominations and so the Parish Council would have four Members with one vacancy that they had the power to co-opt to.  The temporarily appointed Parish Councillors would cease to be Parish Councillors on 13 June 2019 when the new Members took up their role.

 

It was proposed by Councillor Matt Severn, seconded by Councillor Suzie Pye and subsequently unanimously

 

RESOLVED – That the temporary appointments to Casterton Parish Council of District Ward Councillors Kevin Lancaster and Ian Mitchell and County Councillor Nick Cotton, as detailed within the report, be noted.

Lead officer: Debbie Storr


21/05/2019 - Political Balance, Allocation of Committee Places, Appointment of Chairs and Vice-Chairs and Scheme of Delegation ref: 4048    For Determination

Decision Maker: Council

Made at meeting: 21/05/2019 - Council

Decision published: 07/06/2019

Effective from: 21/05/2019

Decision:

In accordance with the provisions of the Local Government and Housing Act 1989, Council gave consideration to the political balance of the Council and to the committees and size of committees for the forthcoming year.  Prior to the commencement of the meeting, Members had been provided with a revised copy of Appendix 2 to the report (Size and Seats to be allocated to Political Groups on Committees), in addition to proposed committee memberships lists as agreed with the Group Leaders.

 

Members had formed into three groups for the purpose of allocating committee places.  The groups and their number of Members were as follows:–

 

Liberal Democrat – 32 Members

Conservative – 15 Members

Labour – 3 Members

 

In addition there was one Green Party Member on the Council.

 

The Solicitor to the Council asked Council to approve the list of the committee allocations, proportional to the Council membership, together with the nominations to each Committee as circulated at the meeting.  Nominations received for Chairmen and Vice-Chairmen to each Committee had also been circulated at the meeting. Nominations to the County Council’s Health Scrutiny Committee, taken from the proposed membership of the Overview and Scrutiny Committee, had also been included.

 

Councillor Giles Archibald, seconded by Councillor Tom Harvey, moved recommendations (1) to (7) and (9) as set out within the report.

 

With regard to recommendation (8) and the appointment of chairmen and vice-chairmen to committees, Councillor Giles Archibald, seconded by Councillor Jonathan Brook, moved the Liberal Democrat Group nominations as circulated prior to the commencement of the meeting, namely:-

 

Committee

Chairman

Vice-Chairman

Audit

Stephen Coleman

Tracy Coward

Human Resources

Rachael Hogg

Janet Willis

Licensing/Licensing Regulatory

Helen Ladhams

Andrew Jarvis

Overview and Scrutiny

Vicky Hughes

Helen Chaffey

Planning

Pete McSweeney

Eric Morrell

Standards

Matt Severn

Peter Thornton

 

Councillor Tom Harvey, seconded by Councillor Ben Berry, moved the Conservative Group nominations as circulated prior to the meeting, namely:-

 

Committee

Chairman

Vice-Chairman

Audit

Kevin Lancaster

Kevin Lancaster /
John Holmes

Human Resources

Roger Bingham

Roger Bingham /
Pat Bell

Licensing/Licensing Regulatory

Helen Irving

Helen Irving /
John Holmes

Overview and Scrutiny

Janette Jenkinson

Janette Jenkinson /
Brian Cooper

Planning

John Holmes

John Holmes /
Michael Cornah

Standards

Tom Harvey

Tom Harvey /
John Holmes

 

The Solicitor to the Council clarified that the Conservative Group nominations for each committee showed one Member for Chairman and two for Vice-Chairman and explained that, should the Liberal Democrat nomination for Chairman be carried, then the first Member would become the nominee for Vice-Chairman.

 

With regard to recommendation (10) and the appointment of a representative and a substitute, from the membership of the Overview and Scrutiny Committee, to Cumbria County Council’s Health Scrutiny Committee, Councillor Giles Archibald, seconded by Councillor Jonathan Brook, moved the Liberal Democrat Group nominations as circulated prior to the commencement of the meeting, namely Councillor Helen Chaffey (representative) and Councillor Vicky Hughes (substitute).  Councillor Tom Harvey, seconded by Councillor Ben Berry, moved the Conservative Group nominations as circulated prior to the meeting, namely Councillor Janette Jenkinson (representative) and Councillor Pat Bell (substitute).

 

Votes having been taken it was subsequently

 

RESOLVED – That

 

(1)        the political balance of the Council, as set out in paragraph 3.2 and Appendix 1 to the report be noted;

 

(2)        the committees and Terms of Reference for those committees, as detailed in Table 2, Part 3 of the Council’s Constitution, be approved for the forthcoming municipal year;

 

(3)        the delegation of Council functions and Proper Officer appointments be confirmed as set out in Part 3 of the Council’s Constitution, subject to the transitional arrangements as agreed by the Council on 28 March 2019;

 

(4)        the size of the committees and the seats of each committee to political groups be approved and allocated in accordance with the table set out below:-

 

Liberal Democrat

Liberal Democrat

Conservative

Labour

Green Party Member

Committees (68 places)

43

20

4

1

Audit (7)

4

3

0

0

Human Resources (9)

6

3

0

0

Licensing Regulatory (15)

10

4

1

0

Overview and Scrutiny 12)

8

3

1

0

Planning (18)

11

5

1

1

Standards (7)

4

2

1

0

 

 

(5)        the size of the committees, as detailed in Appendix 2 to the report, be approved;

 

(6)        seats on those committees that are not subject to political balance rules be allocated as set out below:-

 

 

Liberal Democrat

Conservative

Labour

Green Party Member

Committees (31 places)

20

9

2

0

Lake Administration (24 Members in total  16 District Councillors)

10

5

1

0

Licensing (15)

10

4

1

0

 

(7)        nominations of Councillors to serve on each committee, as circulated at the meeting, be received;

 

(8)        nominations of chairmen and vice-chairman of the committees, as circulated at the meeting, be approved, namely:-

 

Committee

Chairman

Vice-Chairman

Audit

Stephen Coleman

Tracy Coward

Human Resources

Rachael Hogg

Janet Willis

Licensing/Licensing Regulatory

Helen Ladhams

Andrew Jarvis

Overview and Scrutiny

Vicky Hughes

Helen Chaffey

Planning

Pete McSweeney

Eric Morrell

Standards

Matt Severn

Peter Thornton

 

(9)        the delegation of executive functions, as confirmed by the Leader, as set out in Part 3(4) of the Council’s Constitution, be noted; and

 

(10)      Councillor Helen Chaffey be appointed as the Council’s representative, with Councillor Vicky Hughes as substitute, to Cumbria County Council’s Health Scrutiny Committee for the forthcoming year.

Lead officer: Debbie Storr


21/05/2019 - Annual Report 2018/19 ref: 4050    For Determination

The Annual Report 2018/19 will provide the residents of South Lakeland with an account of South Lakeland District Council’s successes, activities and business over the financial year 2018/19.

Decision Maker: Council

Made at meeting: 21/05/2019 - Council

Decision published: 07/06/2019

Effective from: 21/05/2019

Decision:

The Annual Report detailed the Council’s significant projects and achievements over the last 12 months.  Organisational successes had been presented in the visual format of portfolio priorities.  The Report reflected the Council Plan priorities and looked back at the Organisation’s successes and achievements from 2018/19, whilst showing a future plan of how the Council would work together to make South Lakeland the best place to live, work and explore.  Once approved by Council, it would be distributed to partners and published on the Council website.

 

In moving that the report be received, the Leader, Councillor Giles Archibald, thanked the Chief Executive and officers for their work over the past year, also recognising the work carried out by Cabinet Members, both present and past.  He commended in particular the “eponymous” Councillor Philip Dixon, former Health and Wellbeing Portfolio Holder, who would be remembered for his involvement in the Council’s “Fill-Up” Scheme, as well as Councillor Chris Hogg, former Culture and Leisure Portfolio Holder, who would be remembered for the “Great Place” Scheme and other cultural bid successes.  The Leader further expressed appreciation to all Councillors from all Wards for their service throughout the year.  He highlighted a number of achievements made by the Council with regards to housing, parks and playgrounds, waste collection, Grange Lido, flood defence work (with the Environment Agency) and Customer Connect, all of which were described within the Annual Report.  Councillor Jonathan Brook, Deputy Leader, seconded the motion.

 

During discussion, Members highlighted the work carried out in relation to parks and play areas carried out in partnership with parish councils, for example at Maryfell in Sedbergh and Rayrigg Meadow in Windermere.  It was pointed out that an opening party was scheduled to be held at Rayrigg Meadow on Sunday, 26 May 2019, from 2.00 p.m. to 4.00 p.m. and Members were welcome to attend.  The action plan which had been drawn up and work being carried out to address Climate Change was praised, with the need to follow through on the plan being stressed and a suggestion for local councillors to bring the matter to the attention to their parish councils.  Tribute was paid to the strength of the local economy, to the support offered to businesses by the Council and to the success of Mintworks.  The heritage preservation work carried out in Burton-in-Kendal was commended as being a fine example of partnership working.

 

The Leader thanked Members for their comments, further expanding on improvements which had been made during the year to parks, namely Rothay Park in Ambleside, Hallgarth. Sandylands and Kendal Parks in Kendal, Oxenholme, Flookurgh and Ings.  He encouraged all Members to come forward with opportunities for improvements to parks within their wards.

 

In closing, the Leader referred to South Lakeland’s part in the settling of refugees within the area.  He was proud of the collaborative work being carried out for the vulnerable by South Lakeland working with other authorities and the County Council.  He also referred to the LEAP Scheme and the Handy Person Scheme, both of which were assisting people to live independently and sustainably.  He further mentioned the fact that the Council was on track to meet its target of 1,000 affordable homes for rent.  He expressed thanks to all Members and officers for their work and involvement.

 

RESOLVED – That the Annual Report 2018/19 be approved.

Wards affected: (All Wards);

Lead officer: Laura Chapman


21/05/2019 - Draft Calendar of Meetings and Member Training Programme ref: 4049    Recommendations Approved

Decision Maker: Council

Made at meeting: 21/05/2019 - Council

Decision published: 07/06/2019

Effective from: 21/05/2019

Decision:

The Council gave consideration to the draft Calendar of Meetings for the period May 2019 to July 2020 (revised copy circulated at the commencement of the meeting) and the proposed training to be provided in 2019/20.

 

The Solicitor to the Council drew attention to the changes made to the Calendar of Meetings as shown within the revised copy, namely:-

 

Meeting Date

Committee/Panel

Change

3 June 2019

Independent Remuneration Panel

Postponed to 16 July 2019

13 August 2019

Independent Remuneration Panel

New meeting

4 June 2019

Joint Consultative Panel

Cancelled

2 July 2019

Joint Consultative Panel

Cancelled

18 June 2019

Human Resources Committee

Cancelled

16 July 2019

Human Resources Committee

Cancelled

3 September 2019

Human Resources Committee

Rescheduled to
10 September 2019

17 September 2019

Standards Committee

Rescheduled to
15 October 2019

 

The Solicitor to the Council encouraged Members to contact either Committee Services or Member Services should they wish to take up any of the training on offer.

 

RESOLVED – That, subject to the alterations highlighted at the meeting and outlined above being made, the Council’s Calendar of Meetings covering the period May 2019 to July 2020 be approved.


21/05/2019 - Leader's Announcements ref: 4047    Recommendations Approved

Decision Maker: Council

Made at meeting: 21/05/2019 - Council

Decision published: 07/06/2019

Effective from: 21/05/2019

Decision:

Prior to the commencement of the meeting, details of those Members appointed by the Leader to the Cabinet and their relevant portfolios had been circulated, together with an updated Scheme of Delegation for the discharge of the Executive functions of the Council.

 

The Leader took the opportunity to congratulate Councillor Stephen Coleman in his new role as Chairman of the Council.  He expressed heartfelt thanks to Councillor Eric Morrell for his time as Chairman and looked forward to working with him in his new role as a Member of the Cabinet.  He also thanked Councillor Ben Berry, who had stepped down as Leader of the Opposition, for his service.  He welcomed new Members to the Council, reminding them that he was Leader of the whole Council and that he looked forward with all Members on projects of importance throughout the District.  The Leader also welcomed Councillor Tom Harvey as new Leader of the main Opposition Group and offered him the opportunity for regular informal meetings in which to discuss matters of mutual interest.

 

The Leader introduced the Members of the Cabinet, providing details of the remit of their individual portfolios, as set out in Appendix 1 to these minutes.  In so doing, he expressed appreciation for the work carried out by former Cabinet Member Philip Dixon, who had stood down from his role as a Portfolio Holder.

 

In introducing the Members of the Cabinet, the Leader further stressed the particular need for the Council to address the issues of poverty, climate change and biodiversity loss.

 

RESOLVED – That

 

(1)        it be noted that the Leader

 

(a)        has confirmed the following Cabinet portfolios and appointments:-

 

(i)         Climate Emergency and Localism Portfolio – Councillor Dyan Jones;

 

(ii)        Customer and Commercial Services and People Portfolio – Councillor Eric Morrell;

 

(iii)       Economy, Culture and Leisure Portfolio – Councillor Robin Ashcroft;

 

(iv)       Finance and Resources Portfolio – Councillor Andrew Jarvis;

 

(v)        Health, Wellbeing and Financial Resilience Portfolio – Councillor Suzie Pye;

 

(vi)       Housing and Innovation Portfolio – Councillor Johnathan Brook; and

 

(vii)      Promoting South Lakeland Portfolio – Councillor Giles Archibald; and

 

(b)        has re-appointed Councillor Jonathan Brook as Deputy Leader; and

 

(2)        the report from the Leader on the Scheme of Delegation for the discharge of the Executive functions of the Council, circulated at the meeting and attached as an Appendix to these minutes, be received.


21/05/2019 - Vice-Chairman ref: 4046    Recommendations Approved

Decision Maker: Council

Made at meeting: 21/05/2019 - Council

Decision published: 07/06/2019

Effective from: 21/05/2019

Decision:

It was proposed by Councillor Giles Archibald and seconded by Councillor Jonathan Brook that Councillor Pete McSweeney be appointed Vice-Chairman of the Council for the ensuing year.

 

Following a vote, it was

 

RESOLVED – That Councillor Pete McSweeney be appointed Vice-Chairman of the Council for the ensuing year.


21/05/2019 - Chairman ref: 4045    Recommendations Approved

Decision Maker: Council

Made at meeting: 21/05/2019 - Council

Decision published: 07/06/2019

Effective from: 21/05/2019

Decision:

The outgoing Chairman, Councillor Eric Morrell, presided over the election of the Chairman of the Council for the ensuing Council year.

 

It was proposed by Councillor Tom Harvey and seconded by Councillor Holmes that Councillor Roger Bingham be elected Chairman of the Council for the ensuing year.

 

Councillor Giles Archibald proposed Councillor Stephen Coleman, and this was seconded by Councillor Jonathan Brook.

 

Following a vote, it was

 

RESOLVED – That Councillor Stephen Coleman be elected Chairman of the Council for the ensuing year.


06/06/2019 - Milnthorpe Public Conveniences - SLDC Funding Contribution ref: 4044    Recommendations Approved

Decision Maker: Delegated Executive Decisions

Made at meeting: 06/06/2019 - Delegated Executive Decisions

Decision published: 07/06/2019

Effective from: 15/06/2019

Decision:

(Director of Strategy, Innovation and Resources)

 

Summary

 

In 2010, following a review of South Lakeland’s public conveniences service, Cabinet agreed that the Council would commit to retaining ten ‘strategic conveniences’, fund a community toilet scheme and offer the remaining public conveniences to Parish Councils or community organisations for them to operate. In 2011, Cabinet agreed that the ten ‘strategic conveniences’, retained by the Council, would be managed by the respective Parish or Town Councils with some funding provided by the Council.

 

A further review in 2016 considered the future funding requirements and arrangements for the provision of the ‘strategic conveniences’ covered by the existing funding agreements and from 2017/18 five year funding agreements were put in place. However, the 2016 review recognised that the Milnthorpe Parish Council agreement was still current and would need to be addressed when it expired in March 2019.

 

The proposal was for Milnthorpe public conveniences to continue to be provided and managed by Milnthorpe Parish Council and for the Council to enter into a new three year agreement with Milnthorpe Parish Council, which would ensure that all such ‘strategic conveniences’ grant funding agreements would be considered at the same time, during the financial year 2021/22

 

Decision

 

(1)        The proposed three year financial contribution for Milnthorpe Parish Council (from 1 April 2019) be approved.

 

(2)        Officers be authorised to negotiate the three year funding agreement between the Council and the Parish Council.

 

Reason for Decision

 

This will support the Council Plan’s Economy and Culture Priority – “Working with local communities to improve, manage and promote accessible public realm”; and “developing town centres which are attractive and accessible for living, working, culture and leisure”.

 

Alternative Options Considered and Rejected

 

To continue funding at the current level for another five year funding agreement. This was not recommended as it would be preferable for the ‘strategic convenience’ grant funding agreements to be coterminous with other such agreements.

 

To stop funding altogether. This was not recommended as it would be inconsistent with the approach for the other ‘strategic conveniences’ and there would be a risk that the ‘strategic conveniences’ would be handed back with the Council facing a further decision on their operation.

Wards affected: Arnside & Milnthorpe;


06/06/2019 - Locally Important Projects - Additional Funding ref: 4043    Recommendations Approved

Decision Maker: Delegated Executive Decisions

Made at meeting: 06/06/2019 - Delegated Executive Decisions

Decision published: 07/06/2019

Effective from: 15/06/2019

Decision:

(Director of Strategy, Innovation and Resources)

 

Summary

 

Consideration was given to additional grants which had been recommended by the Locally Important Projects (LIPs) Panel.

 

The New Homes Bonus had commenced in April 2011 and Cabinet had established that 40% of the funds would be apportioned to LIPs. LIPs funding could be used to support the delivery of appropriate infrastructure works such as additional, or extension of, social facilities and improvements to paths walkways and the local environment. Parish and Town Councils and community organisations were eligible to apply for funding for a LIP.  Projects would have to meet local community aspirations and needs, address community infrastructure needs and provide good value for money and deliverability.

 

A seventh round of LIPs bids opened in December 2018 and 27 applications had been received before the deadline on 11 January 2019. Additional LIPs funding had since been made available which enabled consideration of three additional funding bids. The additional applications had been considered by Members, with officer support, and had been scored against an agreed criteria which included value to the community and disadvantaged groups, links to Council Plan priorities and a high level of match funding and partner buy-in. Grant awards would be subject to any requests for clarification and relevant criteria being satisfied, and the signing of a funding agreement.

 

The grants proposed by the LIPs Panel supported new applications and increased the offer of grant given to projects that were allocated reduced sums of LIPs grant funding in the original round of funding for 2019/20.

 

Decision

(1)        The grants set out be awarded, as follows:-

2nd Round LIPs ALLOCATIONS 2019/2020 – NEW APPLICATIONS

 

Organisation

Project

Proposed Grant

Burneside Residents Association (new application)

Food Bank

£500

Sedbergh CIO (new application)

Pump Track

£3,000

St George’s Parish Church (new application)

Community Flood Relief Hub

£1,700

Duddon Parish Council (previously declined – additional information submitted)

20mph Scheme in Broughton in Furness

£15,000

Kirkby Lonsdale Town Council (previously declined – additional information submitted)

Zebra Crossing at Dodgson Court

£5,000

 

2nd Round LIPs ALLOCATONS – INCREASE TO EXISTING OFFER 2019/2020

 

Organisation

Project

Original LIPs Offer

Increased Offer Proposal

Total New Proposed LIPs Offer

Arnside EI

Stage & Facilities Refurbishment

£5,000

£5,000

£10,000

Arnside Parish Council

Arnside Pier Railings

£5,000

£500

£5,500

Crosthwaite Exchange

Upgrades to Kitchen

£2,000

£500

£2,500

Ford Park Community Group

Infrastructure Improvements

£5,000

£5,000

£10,000

Levens Playing Fields Committee

Levens Playing Field Development

£7,500

£7,500

£15,000

New Hutton Institute

Kitchen Extension

£5,000

£2,000

£7,000

Staveley Parish Council

Jacks Corner – Community Space

£2,700

£2,300

£5,000

Total new additional sum recommended:

£48,000

 

(2)        Officers be authorised, in consultation with the Solicitor to the Council, to finalise terms of the separate funding agreements with each organisation.

 

Reasons for Decision

 

The decision will support the Council Plan’s Housing priority – “We will continue to use our resources (e.g. New Homes Bonus and Second Homes Fund) and assess how they are best applied to different delivery models, to help build affordable housing and to support locally important projects”.

 

The decision will also support the Council Plan’s Economy and Culture Priority – “Working with local communities to improve, manage and promote accessible public realm”.

 

Alternative Options Considered and Rejected

 

The recommendations for allocating the Locally Important Project funds had been based on an approved objective assessment process. No alternatives were available if the funding was to be allocated within the scheme.

Wards affected: (All Wards);


05/06/2019 - Draft South Lakeland District Council Homelessness Strategy 2019 - 2024 ref: 4040    For Determination

The draft South Lakeland District Council Homelessness Strategy 2019 - 2024 sets out the Council's vision and priorities to address homelessness within the District.

Decision Maker: Cabinet

Made at meeting: 05/06/2019 - Cabinet

Decision published: 07/06/2019

Effective from: 15/06/2019

Decision:

Summary

 

The Deputy Leader and Housing and Innovation Portfolio Holder introduced the report, explaining that the 2002 Homelessness Act required local authorities to conduct a review of homelessness and following on from this to develop a homelessness strategy.  The purpose of the strategy was the prevention of homelessness, to secure sufficient accommodation for people who were or may become homeless and to secure the provision of support for those who were or may become homeless so that they did not become homeless again.

 

South Lakeland District Council had been working in partnership with a range of partners from the voluntary and statutory sectors to develop a Homelessness Strategy for the period 2019 - 2024.  As a first step, the Council had conducted a Review of homelessness in 2018, the findings of which had been considered by the South Lakeland Strategic Homelessness Group and details of which were set out at Appendix 2 of the Strategy.  The Strategic Homelessness Group was a multi-agency group chaired by the Portfolio Holder for Housing, People and Innovation.  A workshop had held on 4 December 2018 with relevant stakeholders to discuss the priorities arising from the Review and agree actions that could be taken forward into the Homelessness Strategy 2019 - 2024.  The key actions had been replicated within the Strategy’s Action Plan, at Appendix 1 to the Strategy, and the feedback from this Workshop was detailed within Appendix 3 of the draft Strategy.  This work had helped to shape the priorities in the new Strategy which were, in no particular order:-

 

           homelessness prevention;

           increasing the supply of settled accommodation;

           ensuring appropriate support was available; and

           tackling complex needs.

 

The priorities were framed within the overarching priority of partnership working, as it was recognised that homelessness was not an issue that could be addressed by a single organisation.  However, the Council could work together with other statutory and third sector organisations to help achieve these priorities.  The Strategic Homelessness Group provided a mechanism to embed partnership working with other partners, such as Cumbria County Council, who had a duty to assist in the development of the Homelessness Strategy and were represented on the Group.  Developing commitment to collaboration should be strengthened by the recent adoption of the Cumbria Public Health Strategy which recognised the contribution that access to housing and preventing homelessness had in promoting health.

 

The draft South Lakeland District Council Homelessness Strategy 2019 – 2024 had subsequently been developed and was attached as Appendix 1 to the report.

 

The Action Plan needed to be updated on an annual basis and would be reported to the Housing Advisory Group and Strategic Homelessness Group as stipulated in the Strategy, before being signed off by the Director of Customer and Commercial Services.  Updated Action Plans needed then to be sent to the Ministry of Housing, Communities and Local Government.

 

Details in relation to consultation which had been carried out were included within the report. The Overview and Scrutiny Committee had recommended the document for approval to Cabinet at its meeting on 26 April 2019 (O&S/73 (2018/19) refers), also raising a couple of minor amendments which had subsequently been made to the glossary.

 

In closing, the Housing and Innovation Portfolio Holder expressed thanks to the Principal Housing Strategy Officer and Team for their work in preparing the Strategy.  The Leader and Promoting South Lakeland Portfolio Holder in turn thanked the Deputy Leader and Housing and Innovation Portfolio Holder for a complete and well thought out report.

 

Members welcomed the high calibre report, further commending the author, the Principal Housing Strategy Officer.

 

Discussion took place on the need for appropriate liaison between authorities with regard to hospital and prison leavers and for the provision of clear pathways with regard to urgent requirements for housing the vulnerable.  Also raised was the question of where the Housing Authority was not also the Planning Authority.  Attention was drawn to the second action on page 103 at Appendix 3 to the report (Feedback from Workshop Discussions held on 4 December 2018) and to the second action point which, it was felt, required clarification.  Members talked about the issue of restrictive covenants being a barrier to first home buyers and the potential for the development of policy whereby appropriate insurance might be provided by the Council to mortgagors.

 

The Deputy Leader and Housing and Innovation Portfolio Holder agreed that there needed to be a focus on publicising pathways for people to follow and that more work could be carried out in the area of housing provision following discharge from hospitals and prisons.  He informed Members that he was open to suggestions on how to improve the housing market and methods of intervention to encourage lenders to lend and innovative ways by which to encourage house ownership.  He reminded Members that the Council had a statutory duty to deal with vulnerable people, details of which were explained by the Principal Housing Strategy Officer.  The Leader and Promoting South Lakeland Portfolio Holder pointed out that a Member training session on Housing and Homelessness was scheduled to be held at 11.00 a.m. on 11 June 2019 and suggested that the relevant details might be included as part of the handout.

 

Members having raised issues around community support and the need for children to be educated in life skills, the Deputy Leader and Housing and Innovation Portfolio Holder agreed that statutory support was not always available and with the need for education for young people to enable them to fend for themselves, however, pointed out that school agendas were already full to capacity.  He asked Members, therefore, to prevail on Government to change the national curriculum to include such themes.  He also agreed with the need for encouragement of strong communities.

 

Also raised was the detrimental impact of Universal Credit and changes to the welfare system which, it was felt, was not assisting the homelessness situation throughout the country.

 

The Leader and Promoting South Lakeland Portfolio Holder referred to the Council budget and to capital funding which had been allocated to the provision of homelessness facilities.  Homelessness was a critical function for the Authority and he highlighted the work being carried out by the Council around the provision of affordable homes to rent which might assist in alleviating the problem.

 

Decision

 

RESOLVED – That the draft South Lakeland District Council Homelessness Strategy 2019-2024 be approved.

 

Reasons for Decision

 

The South Lakeland District Council Homelessness Strategy assists in the delivery of the Council Plan priority for “Housing” “providing homes to meet need.”  The Council and its partners will work together to significantly reduce the risk of homelessness.

 

Alternative Options Considered and Rejected

 

Cabinet could decide not to approve the draft South Lakeland District Council Homelessness Strategy 2019-2024.  However, this was not recommended as the Council has to have a Homelessness Strategy and update this every five years in accordance with the Homelessness Act 2002 and would not be complying with this legislation.

Wards affected: (All Wards);

Lead officer: Julie Jackson


05/06/2019 - Cabinet Appointments/Representations on Outside Bodies 2019/20 ref: 4042    For Determination

Decision Maker: Cabinet

Made at meeting: 05/06/2019 - Cabinet

Decision published: 07/06/2019

Effective from: 15/06/2019

Decision:

Summary

 

Consideration was given to proposed nominations for the appointments of representatives to serve on outside bodies for the forthcoming year 2019/20.

 

In presenting the report, the Leader and Promoting South Lakeland Portfolio Holder explained that the list of outside bodies to be appointed to by Cabinet was not complete and advised that Members would be asked to consider further appointments at a future meeting of the Cabinet, for example to the Sedbergh Economic Partnership.  He also drew attention to the proposal to appoint to the George Moore Education Trust, a new outside body for 2019/20.

 

A query was raised in relation to a request made at the Annual Council Meeting on 21 May 2019 for provision to Members of a full list of the outside bodies appointed to by Council and the percentage of annual reports received from those Members appointed in 2018/19.  It was confirmed that this information was being prepared and that it would be circulated to all Members in due course.

 

Information was sought with regard to the Cumbria Armed Forces Community Covenant which had been sign up to on behalf of South Lakeland District Council in 2013 and the Chief Executive undertook to investigate the matter.

 

Decision

 

RESOLVED – That the following appointments of representatives to serve on outside bodies for 2019/20 (or for terms as otherwise stated) be made:-

 

Organisation

Representative

Notes

Appleby Fair Multi-Agency Strategic Co-ordinating Group

Suzie Pye

Arnside/Silverdale Area of Outstanding Natural Beauty Executive Committee

Helen Chaffey

Bowness and Windermere Forward Board

Dyan Jones

Citizens' Advice Bureau Trustee Board

Suzie Pye

Observer only

Community Safety Partnership

Suzie Pye

 

Council of Grizedale Arts

Robin Ashcroft

Observer only

County Council Local Committee for South Lakeland

Giles Archibald

County Council Local Committee for South Lakeland

Jonathan Brook

Cumbria Community Foundation

Robin Ashcroft

Cumbria Housing Group

Jonathan Brook

Cumbria Joint Districts Board

Giles Archibald

 

Cumbria Leadership Board

Giles Archibald

 

Cumbria Pensions Forum

Giles Archibald

Cumbria Strategic Waste Partnership

Eric Morrell

Cumbria Strategic Waste Partnership

Dyan Jones

Substitute

Cumbria Tourism

Robin Ashcroft

Duddon Estuary Partnership Consultative Committee

Tracy Coward

Duddon Estuary Partnership Consultative Committee

Gill Gardner

Furness Economic Development Forum

Robin Ashcroft

Gateway Group

Suzie Pye

 

George Moore Education Trust

Robin Ashcroft

Trustee Role

Kendal BID

Robin Ashcroft

Period of Office is two years

Kendal Brewery Arts Centre

Robin Ashcroft

Kendal Futures Board

Robin Ashcroft

Lakes Line Rail User Group

Dyan Jones

Lancaster Canal Regeneration Partnership

Chris Hogg

Lancaster Canal Regeneration Partnership

Douglas Rathbone

Local Enterprise Partnership

Giles Archibald

Observer only (to 2021)

Morecambe Bay Partnership

Robin Ashcroft

North West Housing Forum

Jonathan Brook

Parking and Traffic Regulation Outside London Joint Committee

Eric Morrell

Public Health Alliance

Suzie Pye

Reserve Forces and Cadets Association

Roger Bingham

Three year appointment to 2020

Safer Cumbria

Suzie Pye

 

South Lakes Business against Crime Partnership

Pete McSweeney

South Lakes Housing

Rupert Audland

To end of term on South Lakeland District Council

South Lakes Housing

John Holmes

To end of term on South Lakeland District Council

SPARSE Rural

Peter Thornton

 

SPARSE Rural

Jonathan Brook

Ulverston BID

Janette Jenkinson

Observer only

 

Reasons for Decision

 

Appointments to Outside Bodies assist in the delivery of the Council Plan through partnership working: “working across boundaries, with a range of other local authorities, organisations and businesses.”

 

Alternative Options Considered and Rejected

 

Not to make appointments, which could affect the Council’s ability to influence partners on important strategic issues.

Wards affected: (All Wards);

Lead officer: Una Bell


05/06/2019 - South Cumbria Community Safety Partnership Plan 2019 - 20 ref: 4041    For Determination

Decision Maker: Cabinet

Made at meeting: 05/06/2019 - Cabinet

Decision published: 07/06/2019

Effective from: 15/06/2019

Decision:

Summary

 

The Health, Wellbeing and Financial Resilience Portfolio Holder presented the new South Cumbria Community Safety Partnership (CSP) Plan 2019/20 which recognised and sought to continue the effective collaboration in place between South Lakeland District Council, Barrow Borough Council, Cumbria Police and partner agencies, including Safer Cumbria.  The Plan had been approved at a meeting of South Cumbria CSP on 9 April 2019 and formed part of South Lakeland District Council’s Budget and Policy Framework.  It aimed to reduce crime and enable local communities to remain safe and reassured, without fear, or threat, of crime.  The CSP had agreed five priorities – protecting vulnerable people; domestic abuse; substance abuse and drug supply; violent crime and anti-social behaviour, key deliverables for which had been agreed for completion throughout the year.

 

In presenting the report, the Health, Wellbeing and Financial Resilience Portfolio Holder referred to the Applied Theatre in Cumbria partnership project whereby a small group of actors had put on performances in schools in South Lakeland tackling the challenging issue of drugs.  She stressed the fact that the key message was the need for education and prevention as a vital role in tackling crime.  She embraced cross-party dialogue on the subject.

 

Concern was expressed regarding the absence of some statistics and the rising number of incidences relating to violent crime and sex offences, including child sexual exploitation, and attention drawn to the new issue of adverse childhood experiences (ACEs) generating an increase in visits to general practitioners by individuals.  Members were informed of two further recent drug-related deaths in South Lakeland and an incident of radicalisation.  The need to be alert, how to report incidents and to look after victims was stressed.

 

The Health, Wellbeing and Financial Resilience Portfolio Holder explained that there had been a tightening up in the manner of recording incidences, however, acknowledged that fact that there were problems which needed addressing.  She responded to the issue of the additional burden on general practitioners in relation to adverse childhood experiences, suggesting the need for other agencies to become involved and informed Members of her intention to explore the area of health in her new role.

 

Members expressed support for the work of the Community Safety Partnership and welcomed continued dialogue.

 

The Leader and Promoting South Lakeland Portfolio Holder commended the vital work being carried out by the Community Safety Partnership and drew Members’ attention to “The Well”, an organisation in Barrow providing support to people recovering from drug and alcohol addiction and to the potential for its expansion into South Lakeland.

 

Decision

 

RESOLVED – That the South Cumbria Community Safety Partnership Plan (2019/20) be recommended to Council for approval as part of the Budget and Policy Framework.

 

Reasons for Decision

 

The decision assists in the Council Plan priority of reducing disadvantage by “working with partners to reduce domestic violence, alcohol related crime, substance misuse, child sexual exploitation and antisocial behaviour” and the wider objective of “working together to make South Lakeland the best place to live, work and explore.”

 

Alternative Options Considered and Rejected

 

Community Safety Partnerships have a statutory responsibility to produce a Partnership Plan.

Lead officer: Simon Blyth


05/06/2019 - Council Plan Performance Monitoring Quarter 4 2018/19 ref: 4039    For Determination

Decision Maker: Cabinet

Made at meeting: 05/06/2019 - Cabinet

Decision published: 07/06/2019

Effective from: 15/06/2019

Decision:

Summary

 

The Leader and Promoting South Lakeland Portfolio Holder presented the fourth quarter Council Plan Performance Monitoring Report 2018/19 which set out the Council Plan Priorities and Measures of Success.  The measures listed, details of which were set out within the report, were showing very good performance and demonstrated that South Lakeland was a very desirable place to live, work and explore.

 

The report also included the latest Strategic Risk Register.  Out of a total number of 15 risks, six were currently above the Council’s tolerance but were, however, being managed effectively.

 

In presenting the report, the Leader and Promoting South Lakeland Portfolio Holder informed Members that the report had also been considered by the Overview and Scrutiny Committee at its meeting on 26 April 2019.  He confirmed the Council’s commitment to deliver on its promises, being on track to deliver 1,000 affordable homes to rent by 2025, with the provision to date of 464 affordable homes to rent.  He also reported that there had been the creation of new jobs and business start-ups.  He also drew attention to the reduction in empty homes, the target of 70 per year having been exceeded in 2018/19.  The Leader and Promoting South Lakeland Portfolio Holder emphasised how seriously the Council took the need to set an example and reduce its carbon footprint and the need to work collaboratively with other authorities to mitigate Climate Change, referring to a review of the Council’s buildings and proposals for the installation of solar panels.  In closing, he announced that both he and the Climate Emergency and Localism Portfolio Holder planned further meetings with the public on the issue of Climate Change and he encouraged Shadow Cabinet Members to take part.

 

The Deputy Leader and Housing and Innovation Portfolio Holder made reference to the Measures of Success in relation to Housing, namely with regard to the number of homeless households living in temporary accommodation to be no more than 20 at any one time, the target for which was currently under pressure.  He informed Members that the reasons for this were identified within the draft South Lakeland District Council Homelessness Strategy 2019-2024 which was due to be considered later on in the meeting, however, indicated that the Council was carefully monitoring the situation and seeking to keep the figures within target.  He added that significant pressures were being faced nationally in this regard.

 

Discussion took place on the Climate Change emergency and on the need to maintain a focus on reality, with the Council setting out clear objectives and promoting understanding.  The Climate Emergency and Localism Portfolio Holder indicated that her aim in this regard was for more collaborative working and the encouragement of youth involvement.

 

The issue of contagious disease of trees, predominantly Ash dieback, was raised, and the potential catastrophic result on the visual appearance of South Lakeland and the nation as a whole.  The Leader and Promoting South Lakeland Portfolio Holder undertook to raise the matter with officers.  This further raised the question of the importation of firewood from Eastern Europe, as well as the sustainability of the use of wood pellets as biomass fuel.

 

Discussion turned to Government policy on the banning of gas appliances in new homes from 2025 in order to help tackle Climate Change.  The Climate Emergency and Localism Portfolio Holder encouraged Shadow Cabinet Members to lobby Government regarding statutory expectations on developers in this regard.  The Leader and Promoting South Lakeland Portfolio Holder suggested that arrangements be made for a meeting of all Members to discuss the topic.

 

A query was raised in relation to a request made at the Overview and Scrutiny Committee meeting on 26 April 2019 for provision to Members of the Committee of details of in which sectors new jobs within the District had been created.  It was confirmed that this information would be circulated to all Members in due course.

 

Information was sought around housing and homelessness, for example what constituted the terms “local” or “families or couples”, changes to the Town View Fields Hostel, the situation with regard to rough sleeping in South Lakeland and publicity around the Council’s “no second night out” policy.  The Deputy Leader and Housing and Innovation Portfolio Holder suggested that he would be happy to meet up with Members to discuss and to work up a presentation for all Members, as well as to make arrangements for councillors to visit Town View Fields Hostel.

 

Decision

 

RESOLVED – That the following be noted:-

 

(1)        the Summary of Performance as detailed within the report; and

 

(2)        the detailed risks information contained within Appendix 1 to the report.

 

Reasons for Decision

 

The report links directly to the Council Plan commitment to ensure that the Council is equipped to provide the best, most cost-effective services.  Details regarding performance monitoring are published in line with the Council’s Performance Management Framework.

 

Alternative Options Considered and Rejected

 

None – The purpose of the report is to receive a performance update.  Council must note successes, monitor progress and take action where appropriate.

Wards affected: (All Wards);

Lead officer: John Davies