Decision Maker: Council
Decision status: For Determination
Is Key decision?: Yes
Is subject to call in?: No
To consider and approve the Procurement
Schedule for 2020/21 which gives approval to officers to conduct
and conclude contracts.
The Finance and Resources Portfolio Holder, Councillor Andrew Jarvis, reported that, since April 2016, the Council’s Constitution had permitted officers to conduct and conclude the contracting processes without further approval, providing it was in line with the Procurement Schedule, to be approved by Council at least annually. Where a procurement process was over budget, then approval would still be required in accordance with the Financial Procedure Rules. Where an officer sought approval for a waiver or exemption under the Contract Procedure Rules, this was also included in the Procurement Schedule.
The Procurement Schedule for 2020/21 was attached at Appendix 1 to the report. There were 109 procurement projects identified, which was considerably higher than the 77 procurement exercises originally approved for 2019/20.
The report had also been considered by the Overview and Scrutiny Committee on 17 January 2020 and by Cabinet on 5 February 2020. Cabinet had recommended the Procurement Schedule 2020/21 to Council for approval.
In presenting the report, Councillor Jarvis informed Members that the list would continue to evolve during the forthcoming year.
Councillor Jarvis undertook to provide a written response with regard to a query relating to the inclusion in the Procurement Schedule of the Enforcement and Collection Agency Service, with particular regard to the Council’s current arrangements and the need to ensure that bailiffs could not attend households during the hours of darkness. With regard to another query around purchasing of refuse collection vehicles, as well as smaller fleet vehicles, and the need for the Council to look at electric vehicles, Councillor Jarvis was in agreement, as well as the need to look at other options, for example, hydrogen powered vehicles. He explained that the specification for all such procurements included the potential for electric vehicles or other alternatives, and all tenders were assessed for environmental impact. Trials to date had demonstrated that electric vehicles were not suitable for South Lakeland’s large and hilly area. A hybrid vehicle was, however, currently being considered for use. Councillor Dyan Jones, Climate Emergency and Localism Portfolio Holder, highlighted the need for care in moving forward too quickly in this regard.
Councillor Jarvis having moved approval of the Procurement Schedule for 2020/21, Councillor Jonathan Brook, Deputy Leader and Housing and Innovation Portfolio Holder seconded the motion, pointing out that the Scheduled demonstrated the ambitions and aspirations of the Council.
It was unanimously
RESOLVED – That the Procurement Schedule for 2020/21 attached at Appendix 1 to the report be approved.
Report author: Helen Smith
Publication date: 11/03/2020
Date of decision: 25/02/2020
Decided at meeting: 25/02/2020 - Council