Decision details

Microsoft Enterprise Licence Agreement

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


Three year renewal for all Microsoft software used corporately.




The Leader and Promoting South Lakeland and Innovation Portfolio Holder presented a report seeking approval of the award of the contract for a Microsoft Enterprise Licence Agreement.  A tender process had been undertaken using further competition under Crown Commercial Services Framework Agreement RM6068 Lot 3, with five tender responses having been received as further detailed in the Part II Appendix to this report.  The tender responses had been evaluated using a comprehensive process.


Note – A tender evaluation was included as Appendix 1 to the report in Part ll of the Agenda which was excluded from inspection by members of the public in accordance with Section 100 (B) of the Local Government Act 1972, as amended by the Local Government (Access to Information) (Variation) Order 2006, and, in all the circumstances of the case, it was considered that the public interest in maintaining the exemption outweighed the public interest in disclosing it.  Copies of the document were excluded, as it contained information as described in Schedule 12A of the Act as follows:-


- Information relating to the financial or business affairs of any particular person (including the authority holding that information).  (Paragraph 3)






(1)        the contract be awarded to the preferred bidder identified in the Part II Appendix 1 to the report for a contract term of three years; and


(2)        the Director of Strategy, Innovation and Resources be delegated authority, in consultation with the Specialist Procurement Officer and Lead Specialist Legal, Governance and Democracy, to enter into the appropriate contract on behalf of the Council with the successful bidder.


Reasons for Decision


The licences included in the agreement cover all Microsoft software, running on all of the Council’s ICT equipment, so are critical in supporting the operation of the council.


Alternative Options Considered and Rejected


Do nothing.  This would result in our current Microsoft software licenses expiring and as a result the Council would not be able to run any Microsoft software on its ICT equipment.  Therefore all the current business application software would be unusable.


Tender outside of Crown Commercial Services.  This is no longer viable due to time and resource constraints.

Report author: Charles Jeffries

Publication date: 22/10/2021

Date of decision: 20/10/2021

Decided at meeting: 20/10/2021 - Cabinet

Effective from: 01/11/2021

Accompanying Documents: