Decision details

Purchase of 2 No. 3.5 T vehicles for Streetscene

Decision Maker: Delegated Executive Decisions

Decision status: For Determination

Is Key decision?: No

Is subject to call in?: Yes

Purpose:

Purchase of 2 No. vehicles in lne with vehicle and plant replacement programme.

Decisions:

(Director of Customer and Commercial Services)

 

Summary

 

Consideration was given to the award of the contract for the purchase of 2 No. 3.5T streetscene fleet vehicles.

 

Note – A tender analysis report was included as Appendix 1 to the report in Part ll of the Agenda which was excluded from inspection by members of the public in accordance with Section 100 (B) of the Local Government Act 1972, as amended by the Local Government (Access to Information) (Variation) Order 2006, and, in all the circumstances of the case, it was considered that the public interest in maintaining the exemption outweighed the public interest in disclosing it.  Copies of the document were excluded, as it contained information as described in Schedule 12A of the Act as follows:-

 

- Information relating to the financial or business affairs of any particular person (including the authority holding that information).  (Paragraph 3)

 

Decision

 

RESOLVED - That

 

(1)        The contract for the purchase of the 2 No. 3.5T refuse collection vehicles for Streetscene is awarded to the recommended bidder as noted in the Part II Appendix 1 to the report.

 

(2)        The Director of Customer and Commercial Services, in conjunction with the specialist procurement officer and Lead Specialist Legal, Governance and Democracy, enter into the appropriate contract on behalf of the Council with the successful bidder.

 

Reasons for Decision

 

To assist in reducing the maintenance and servicing costs for the service and provide a reliable fleet of vehicles to help the service run effectively.

 

Alternative Options Considered and Rejected

 

To not purchase new vehicles and to run the existing fleet.  This will inevitably lead to increase in maintenance and servicing costs and will provide an ageing fleet which will be less reliable.  Reliability of vehicles is key to the streetscene department with collections expected on set days.

 

To lease as opposed to buy new vehicles.  This is not recommended with the increase pressure on the revenue budget that this will likely bring.  It also means that any servicing and maintenance would not be undertaken in house which again can lead to issues in terms of vehicles being available for set rounds on set days.

 

Another alternative option is to not award a contract to the recommended bidder in this procurement exercise.  This is not considered a preferred option because the recommended bidder met the necessary criteria to proceed as set out in the analysis in the Part II Appendix to the report.

Report author: Sion Thomas

Publication date: 22/10/2021

Date of decision: 21/10/2021

Decided at meeting: 21/10/2021 - Delegated Executive Decisions

Effective from: 01/11/2021

Accompanying Documents: