Decision details

Water supply and waste water (treatment) - Contract award

Decision Maker: Delegated Executive Decisions

Decision status: For Determination

Is Key decision?: Yes

Is subject to call in?: Yes

Decisions:

(Director of Customer and Commercial Services)

 

Summary

 

Consideration was given to the award of the contract for water supply and waste water (treatment) services for all Council-owned properties.

 

Note – A tender analysis report was included as Appendix 1 to the report in Part ll of the Agenda which was excluded from inspection by members of the public in accordance with Section 100 (B) of the Local Government Act 1972, as amended by the Local Government (Access to Information) (Variation) Order 2006, and, in all the circumstances of the case, it was considered that the public interest in maintaining the exemption outweighed the public interest in disclosing it.  (A Part II Appendix 1a to the report had been circulated prior to the meeting and contained information which had been omitted from Appendix 1 in error.)  Copies of the document were excluded, as it contained information as described in Schedule 12A of the Act as follows:-

 

- Information relating to the financial or business affairs of any particular person (including the authority holding that information).  (Paragraph 3)

 

Decision

 

RESOLVED - That

 

(1)        The contract for the water supply and waste water (treatment) services is awarded to the preferred bidder identified in the Part II appendix 1 to this report for a contract term of 2 years.

 

(2)        Delegation is given to the Operational Lead for Delivery and Commercial Services in conjunction with the Lead Specialist for Legal, Governance and Democracy, to enter into the necessary contracts with the approved bidder.

 

Reasons for Decision

 

The decision is as a result of a compliant procurement process using a recognised procurement framework which is managed by Crown Commercial Services.  This is in line with procurement best practice and preferred over other options.

 

Alternative Options Considered and Rejected

 

An alternative option would be to use an alternative framework or to select a different preferred supplier or go direct to the market, however, this is not recommended because it’s unlikely that the Council would have achieved the costs as noted in the Part II Appendix to the report.

 

A further alternative option would be to start a new procurement from scratch.  However, it is unlikely that savings would be achieved over the national framework, and there would have been significant resource implications to do so, resulting in little or no financial gain.

 

The only alternate option would be to do nothing.  This is not a viable option as it would affect water supplies for all Council property.

Report author: Sion Thomas

Publication date: 22/10/2021

Date of decision: 21/10/2021

Decided at meeting: 21/10/2021 - Delegated Executive Decisions

Effective from: 01/11/2021

Accompanying Documents: