Decision Maker: Council
Decision status: For Determination
Is Key decision?: Yes
Is subject to call in?: No
To consider an update on progress across the
procurement function and a review of activity in financial year
2020-2021 and to review the 2021-2022 procurement
The Deputy Leader and Finance and Assets Portfolio Holder presented the Annual Procurement Update, he informed Members that the report provided a historical review of activity in the 2020-21 financial year as well as reviewing and updating the 2021-22 Procurement Schedule to bring the document in line with the proposed amendments to the Contract Procedure Rules.
The report outlined the challenge presented by the ongoing Covid-19 pandemic which had resulted in heightened risk of delay and changes to costs. In addition uncertainty regarding Local Government Reorganisation had the potential to delay procurements until a clearer timeline was in place. The Deputy Leader and Finance and Assets Portfolio Holder outlined the focus on Social Value when considering procurements and highlighted16 waivers which had been reported to the Procurement Specialist.
Having concluded the report, the Deputy Leader and Finance and Assets Portfolio Holder proposed the recommendations in the report and was seconded by Councillor Jones (Climate Emergency and Biodiversity Portfolio Holder).
Members praised the inclusion of Social Value when considering procurements and raised a query regarding the purchase or lease of vehicles and the need to prioritise electric and hydrogen vehicles when doing so. The Deputy Leader and Finance and Assets Portfolio Holder responded by highlighting that hybrid vehicles had been leased and emphasised the importance of performance when purchasing vehicles. The Customer and Locality Services Portfolio Holder added that there had been no hesitation from the Council to purchase electric or hydrogen vehicles and emphasised the importance of trusting officers to purchase those vehicles when appropriate.
RESOLVED – That
(1) the progress across the procurement function over the past 12 months be noted;
(2) the future focus be noted;
(3) the updated Procurement Schedule at Appendix 1 be approved; and
(4) the spend 2020/21 for the top 25 suppliers by value in Appendix 2 and the exemptions and waivers for 2020/21 in Appendix 3 be noted.
Report author: Gillian Flowers
Publication date: 06/12/2021
Date of decision: 11/11/2021
Decided at meeting: 11/11/2021 - Council