Decision Maker: Cabinet
Decision status: For Determination
Is Key decision?: Yes
Is subject to call in?: Yes
To consider the Procurement Schedule for
The Finance and Resources Portfolio Holder reported that, since April 2016, the Council’s Constitution had permitted officers to conduct and conclude the contracting processes without further approval, providing it was in line with the Procurement Schedule, to be approved by Council at least annually. Where a procurement process was over budget, then approval would still be required in accordance with the Financial Procedure Rules. Where an officer sought approval for a waiver or exemption under the Contract Procedure Rules, this was also included in the Procurement Schedule.
The Procurement Schedule for 2020/21 was attached at Appendix 1 to the report. There were 109 procurement projects identified, which was considerably higher than the 77 procurement exercises originally approved for 2019/20.
The report had also been considered by the Overview and Scrutiny Committee on 17 January 2020.
In presenting the report, the Finance and Resources Portfolio Holder informed Members that the list would continue to evolve during the forthcoming year and indeed that there were two car park projects that needed to be removed from the Schedule at Appendix 1 to the report. No work was now planned at Rydal Road, as this was not currently economically viable. Work on Braithwaite Fold Car Park would not proceed, given the work on the Glebe Masterplan outlined elsewhere within the Schedule. Furthermore, there would be an addition with regard to the Council’s work in relation to the Environment Agency flood alleviation scheme which had been agreed on the previous day. The Finance and Resources Portfolio Holder thanked all officers involved.
The Finance and Resources Portfolio Holder undertook to arrange for a written response to a query raised regarding the inclusion on the Schedule of the disposal of green waste in Ulverston, two year extension of contract, and as to whether the projected reduction in income from sales of recyclates referred to within the Corporate Financial Update Quarter 3, 2019/20 report would have an impact on what was being procured. In response to a further query regarding inclusion on the Schedule of an item relating to Ulverston Leisure Centre and plans for its announcement, the Leader and Promoting South Lakeland Portfolio Holder suggested that that all Members should be provided with information in this regard. The Director of Strategy, Innovation and Resources explained that the item within the Schedule related purely to design and build and that further decisions had yet to be made. He suggested, however, that an update could be included within the portfolio holder’s next executive report to Council. An additional query having been raised, the Director of Strategy, Innovation and Resources undertook to ensure that information on consultation with users and the local community was included within the executive report.
RESOLVED – That Council be recommended to approve the Procurement Schedule for 2020/21 attached at Appendix 11 to the report.
Reasons for Decision
Individual proposals within the Procurement Schedule reflect Council plan priorities and budget proposals.
It is expected that Council will ensure Value for Money in the provision of services and improve the efficiency of its procurement activities through the approval of the procurement exercises proposed for 2020/21.
Alternative Options Considered and Rejected
Council could decide not to approve all or part of the Procurement Schedule. This would mean that separate acceptance reports may be required for all or specific tenders.
Report author: Helen Smith
Publication date: 07/02/2020
Date of decision: 05/02/2020
Decided at meeting: 05/02/2020 - Cabinet
Effective from: 17/02/2020