Decision details

Purchase of Fleet Vehicle (1 No. 24T Refuse Collection Vehicle) - Award of Contract

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes


(Director of Customer and Commercial Services)




Consideration was given to the purchase of 1 No. 24T Streetscene fleet vehicle, which was in line with South Lakeland District Council’s current capital replacement vehicle programme. The vehicles would be used to help reduce maintenance and servicing costs for the service and provide a reliable fleet of vehicles and an effectively run service.


Note – The tender analysis report was provided within the Part II Appendix 1 to the report which was excluded from inspection by members of the public in accordance with Section 100 (B) of the Local Government Act 1972, as amended by the Local Government (Access to Information) (Variation) Order 2006, and, in all the circumstances of the case, it was considered that the public interest in maintaining the exemption outweighed the public interest in disclosing it.  Copies of the document were excluded, as it contained information as described in Schedule 12A of the Act as follows:-


- Information relating to the financial or business affairs of any particular person (including the authority holding that information).  (Paragraph 3)




(1)        The contract for purchase of the 1 No. 24T refuse wagon for Streetscene is awarded to the recommended bidder as noted in Part II Appendix 1 to the report.


(2)        The Director of Customer and Commercial Services in conjunction with the Case Management officer and Legal, Governance and Democracy Lead Specialist enter into the appropriate contract on behalf of the Council with the successful bidder.


Reasons for Decision


The proposal ensures that the delivery of the service will continue and it will help reduce the maintenance and service costs for the service and provide a reliable fleet of vehicles to help the service run effectively.


Alternative Options Considered and Rejected


To not purchase new vehicles and to run the existing fleet. This will inevitably lead to increase in maintenance and servicing costs and will provide an ageing fleet which will be less reliable. Reliability of vehicles is key to the streetscene department with collections expected on set days.


To lease as opposed to buy new vehicles. This is not recommended with the increase pressure on the revenue budget that this will likely bring. It also means that any servicing and maintenance would not be undertaken in house which again can lead to issues in terms of vehicles being available for set rounds on set days.


Another alternative option is to not award a contract to the recommended bidder in this procurement exercise. This is not considered a preferred option because the recommended bidder met the necessary criteria to proceed as set out in the analysis in the Part II Appendix to the report.


Publication date: 09/11/2020

Date of decision: 05/11/2020

Decided at meeting: 05/11/2020 - Delegated Executive Decisions

Effective from: 17/11/2020

Accompanying Documents: