Decision details

IT Shared Service

Decision Maker: Cabinet

Decision status: For Determination

Is Key decision?: Yes

Is subject to call in?: No

Purpose:

To consider the shared service with Eden District Council

Decisions:

Summary

 

In light of Local Government Reorganisation and the creation of the new Unitary Authority from 1 April 2023, the Leader and Promoting South Lakeland and Innovation Portfolio Holder presented a report with regard to the South Lakeland District Council’s formal agreement with Eden District Council through which South Lakeland District Council provided IT services to Eden District Council.

 

Decision

 

RESOLVED – That

 

(1)        the following be approved:-

 

(a)        in light of Local Government Reorganisation, South Lakeland District Council informs Eden District Council that the IT Shared Service Agreement will not be renewed following the expiry of the current agreement on 31 March 2023; and

 

(b)       in the event that the Structural Changes Order is not made for any reason or is delayed so as to set the vesting day for the new authorities later than 1 April 2023, that South Lakeland District Council discuss with Eden District Council an extension of the shared service arrangement to ensure service continuity and enable both Councils to review options for the future delivery of IT services; and

 

(2)        all matters relating to the expiry of the Shared Service Agreement including but not limited to the planning and agreement of an Exit Strategy including data systems and Human Resources staffing matters, in line current legislation, within six months of the decision (or other timetable as required by LGR), be delegated to the Director of Strategy Innovation and Resources in consultation with the Lead Specialist for Legal, Governance and Democracy and Lead Specialist for Human Resources.

 

Reasons for Decision

 

The development, management and support of Information Technology enables the Council to fulfil the priorities of its Council Plan.

 

Local Government Reorganisation will result in the activities of both Eden District Council and South Lakeland becoming the responsibilities of the new unitary council from 1 April 2023.  This will remove the need for the Shared Service arrangement.

 

Alternative Options Considered and Rejected

 

Local Government Reorganisation will see the abolition of the existing councils and shared arrangements superseded by the creation of the new Council.  There is an alternative option that the councils could agree now to renew the agreement with the caveat that it would terminate as Local Government Reorganisation is completed.  This option is not recommended as, in the event of Local Government reorganisation not proceeding, it would not allow for joint appraisal of the future business case and options for the councils.

Report author: David Sykes

Publication date: 03/09/2021

Date of decision: 01/09/2021

Decided at meeting: 01/09/2021 - Cabinet

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