To consider the Procurement Schedule 2021/22.
The Finance and Resources Portfolio Holder set out the Procurement Schedule by explaining that the wide range of projects included on the Procurement Schedule allowed officers to conduct procurement without further authority on the projects as long as the Budget had also been approved. He added that there was 119 projects listed, which was many more than there had been in previous years and in part, reflected the delays caused by the pandemic.
The Portfolio Holder highlighted that there had been a mix of highly visible projects (including playground and car park improvements), key projects that helped to maintain services and assets and projects that improved the efficiency of the Council.
In concluding the report, the Portfolio Holder referenced the impact of Brexit on procurement rules, informed Members that the schedule had been updated to reflect this and added that the list would continue to evolve during the next year.
Both the Portfolio Holder and Members thanked Officers for their hard work through a challenging period with both the impact of Brexit and the Covid-19 pandemic.
The Legal, Governance and Democracy Lead Specialist provided an update from the Overview and Scrutiny (O&S) Committee. Discussion at the O&S Committee raised comments relating to the number of items on the procurement schedule, the need to monitor life expectancy of smaller items and larger items on the schedule and the potential to hold back the development of South Lakeland House due to Local Government Reform proposals.
The Leader asked the meeting if the motion was agreed. There was no dissent.
RESOLVED – That:-
(1) Council be recommended to approve the Procurement Schedule for 2021/22 attached at Appendix 1; and
(2) the changes to Procurement in line with Brexit be noted.
Reasons for Decision
Individual proposals within the Procurement Schedule reflect Council plan priorities and budget proposals.
It is expected that Council will ensure Value for Money in the provision of services and improve the efficiency of its procurement activities through the approval of the procurement exercises proposed for 2021/22.
Alternation Options Considered and Rejected
Council could decide not to approve all or part of the Procurement Schedule. This would mean that separate acceptance reports may be required for all or specific tenders.