Agenda and minutes

Council - Tuesday, 28 July 2020 6.30 p.m.

Contact: Inge Booth 

Link: View the Live Stream of the meeting here

Items
No. Item

C/21

Minutes pdf icon PDF 464 KB

To authorise the Chairman to sign, as a correct record, the minutes of the meeting of the Council held on 30 June 2020.

Minutes:

No Member having raised concern when asked by the Chairman, it was

 

RESOLVED – That the Chairman be authorised to sign, as a correct record, the minutes of the meeting of the Council held on 30 June 2020.

C/22

Emergency Non-Executive Decisions pdf icon PDF 284 KB

To receive the following Emergency Non-Executive Decisions taken by the Chief Executive in accordance with Part 3 of the Council’s Constitution 3. (B 1) (1.1) and to note any spending outside any budgetary provision:-

Additional documents:

Minutes:

In response to a query as to why the exempt documents in relation to the reports had not been included within the agenda provided to Members, the Legal, Governance and Democracy Lead Specialist (Monitoring Officer) explained that these reports had been circulated to the decision makers as necessary in line with the “need to know” principle.

 

In relation to Agenda Item No. 2(b) (012 07-07-Management Agreement for Braithwaite Fold Caravan Park), Councillor Andrew Jarvis, Finance and Resources Portfolio Holder, explained that this decision had simply been with regard to the continuation of the existing Management Agreement for the time being in light of the Covid-19 pandemic.

 

No Member having raised concern when asked by the Chairman, it was

 

RESOLVED – That

 

(1)        the following Emergency Non-Executive Decisions taken by the Chief Executive in accordance with Part 3 of the Council’s Constitution 3.(B 1) (1.1) be received:-

 

(a)        011 21-05-20 HR Flexible Retirement 03-2020; and

 

(b)        012 07-07-20 Management Agreement for Braithwaite Fold Caravan Park; and

 

(2)        any spending outside any budgetary provision be noted.

C/23

Public Participation

Any member of the public who wishes to ask a question, make representations or present a deputation or petition at this meeting should apply to do so by no later than 0:01am (one minute past midnight) two working days before the meeting.  Information on how to make the application can be obtained by viewing the Council’s Website www.southlakeland.gov.uk or by contacting the Committee Services Team on 01539 733333.

 

(1)        Questions and Representations

 

            To receive any questions or representations which have been received from members of the public.

 

(2)        Deputations and Petitions

 

            To receive any deputations or petitions which have been received from members of the public.

Minutes:

No questions, representations, deputations or petitions had been received from members of the public in respect of this meeting.

C/24

Declarations of Interest

To receive declarations by Members of interests in respect of items on this Agenda.

 

Members are reminded that, in accordance with the revised Code of Conduct, they are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting.)

 

Members may, however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registrable or other interests.

 

If a Member requires advice on any item involving a possible declaration of interest which could affect his/her ability to speak and/or vote, he/she is advised to contact the Monitoring Officer at least 24 hours in advance of the meeting.

Minutes:

RESOLVED – That it be noted that:-

 

(1)        in relation to Agenda Item No. 12 regarding Planning Committee Membership (Minute C/32 below), the Monitoring Officer and Independent Member have agreed that all Members of the Planning Committee be provided dispensation on the grounds that they consider that, without the dispensation, the number of persons prohibited from participating in any particular matter would be so great a proportion of the body transacting the business as to impede the transaction of the business;

 

(2)        Councillors Brian Cooper, Tom Harvey and John Holmes have raised with the Monitoring Officer, for the purpose of transparency, the fact that they are involved with organisations that have applied for discretionary grants as referred to at Agenda Item No. 18(a) regarding emergency delegated executive decisions which have already been made and on the agenda for noting (Minute C/39 below);

 

(3)        in respect of Agenda Item No. 11 (Minute C/21 below), Councillors John Holmes and Susanne Long declared non-pecuniary interests by virtue of being Directors on the Board of South Lakes Housing, and Councillor Suzie Pye, for the purpose of transparency, explained that she was a tenant of South Lakes Housing and had been through the Choice Based Lettings process.

C/25

Local Government Act 1972 - Excluded Items

To consider whether the items, if any, in Part II of the Agenda should be considered in the presence of the press and public.

Minutes:

There were no excluded items on the agenda.

C/26

Chairman's Announcements

To receive announcements by the Chairman.

Minutes:

The Chairman explained that he had not attended any events since the last meeting of Council.  He took the opportunity, however, on behalf of the Council, to express thanks to staff for their work during the Covid-19 pandemic.  Despite huge disruption to everyone’s day to day lives, staff had shown great dedication in maintaining local services during this difficult time.

 

The Chairman drew Members’ attention to an urgent item of business regarding the need for Council to consider policy and procedures to meet legislative requirements relating to the Business and Planning Act 2020 – Pavement Licence Policy.  He had agreed to the inclusion of this item in accordance with Section 100B(4)(b) of the Local Government Act due to the need for consideration without delay following the Bill having recently receive Royal Assent.  The report had been sent to all Members and published on the Council’s Website on 24 July 2020.

C/27

Update on Appointments

To receive a verbal update on appointments.

Minutes:

Councillor Giles Archibald, Leader and Promoting South Lakeland Portfolio Holder, echoed the sentiments expressed by the Chairman in thanking officers for all they had been doing throughout the pandemic.  This had been an extraordinary effort by all.

 

Councillor Archibald was sad to announce that Councillor Eric Morrell had informed him and officers that this would be his last Council meeting and that he would be resigning from the Authority at the end of the month.  Eric had been a past, even-handed Chairman of the Council and also a terrific Cabinet Member.  Councillor Archibald, however, understood Eric’s decision to step down and he offered Eric his heartfelt thanks for his public service.

 

Councillor Tom Harvey, Leader of the Conservative Group, took the opportunity to inform Council of a recent change in appointments to the Shadow Executive.  Councillor Pat Bell had joined the Shadow Executive in place of Councillor Janette Jenkinson.  Councillor Harvey felt that Councillor Bell would bring a great new perspective to the Shadow Executive.  Councillor Harvey paid tribute to the work of Councillor Jenkinson who had made a tremendous contribution to the Shadow Executive over the past few years and who would continue to do so in her role as a councillor.  He further expressed thanks to Councillor Morrell for his service.  Councillors Harvey and Morrell had previously worked together as ward colleagues in Grange and Councillor Harvey said that Councillor Morrell’s departure would be a huge loss to the Council.

 

Councillor Harvey drew attention to a further resignation from the Council from the Council, that of Anne Hall, and read out her letter of resignation.  She stated that, since the Council had moved to three-Member Wards, she had found that she was unable to do justice to the eleven councils and communities within her patch.  In addition, having been removed as one of the Council’s appointees on the Lake District National Park Authority and the Housing Advisory Group, and with no place on the Overview and Scrutiny Committee, she felt unable to influence decisions.  Furthermore, she felt that her strength was in face to face, two way dialogue and that communication via electronic means was not her way of working.  Anne felt it was time to move on and instead to provide her assistance voluntarily to local communities and continue to help keep young people in the Lakes.

 

Councillor Archibald asked that the Council’s thanks for Anne’s service be passed on.  Anne had been respected by all political groups and had made a wonderful contribution which, Councillor Archibald believed, she would continue to do through her voluntary work.

 

Councillor Archibald also expressed thanks to Councillor Jenkinson for her work as a Shadow Executive Member and welcomed Councillor Bell into her new role.

 

Councillor Archibald explained that the two resignations resulted in a change in the political balance on committees, with the membership of the Planning Committee due to be considered later in the Agenda.  He, therefore, formally asked officers to bring a report on the political balance of  ...  view the full minutes text for item C/27

C/28

Commissioning Strategy 2020 pdf icon PDF 316 KB

To consider the Commissioning Strategy 2020.

Additional documents:

Minutes:

Councillor Andrew Jarvis, Finance and Resources Portfolio Holder, introduced the report which explained that commissioning was the whole cycle of how the Council’s services, programmes, projects and partnerships were planned, designed, developed, delivered, managed, evaluated and terminated.  The Commissioning Strategy set out the Council’s commitment to improving outcomes for local people through effective, integrated commissioning.  It would ensure a co-ordinated approach within the organisation which would respond to the will and ambition set out in the Council Plan.  It was complementary to the Council’s existing Sustainable Procurement and Commissioning Strategy and would take precedence in so far as it referred to commissioning.  Councillor Jarvis pointed out, however, that the Procurement Strategy was also being updated to ensure that it reflected the key elements of commissioning within it, including aspects of Social Value.  The Commissioning Strategy set the framework for how the Council used the total resources available to it in order to improve outcomes for South Lakeland residents in the most efficient, effective, equitable and sustainable way.  It would ensure that robust performance management arrangements were in place, enabling the Council to monitor expectations of outcomes from commissioning and allowing it to monitor the environmental and social value relative to resources invested to evaluate impact, identify ways to improve performance and enhance the performance of existing activities.

 

The Strategy, which had been prepared to be in compliance with existing legislation, formed part of the Council’s Budget and Policy Framework.  It had been considered by the Overview and Scrutiny Committee and Councillor Jarvis informed Council of the comments raised at that meeting.  In addition, at its meeting on 22 July 2020, Cabinet had recommended the Strategy to Council for approval.

 

Councillor Jarvis added that, in order to align with the new Commissioning Strategy, it was proposed that, in approving the document, the Council’s Monitoring Officer be requested to make a number of resulting amendments to the Council’s Constitution, as outlined in Appendix 2 to the report.

 

Councillor Jarvis, thanked officers for their work and read out and moved the recommendations contained within the report.  He was seconded by Councillor Dyan Jones, Climate Emergency and Localism Portfolio Holder.

 

The Chairman asked the meeting if the motion was agreed.  There being no dissent, it was

 

RESOLVED – That

 

(1)        the Commissioning Strategy 2020, as detailed in Appendix 1 to the report, be approved; and

 

(2)        the Council’s Monitoring Officer be authorised to make the required amendments to the Council’s Constitution, as outlined in Appendix 2 to the report.

C/29

Draft Medium Term Financial Plan 2020/21 - 2025/26 pdf icon PDF 226 KB

To consider the draft Medium Term Financial Plan 2020/21 -2025/26.

Additional documents:

Minutes:

The Finance and Resources Portfolio Holder, Councillor Andrew Jarvis, provided a highly detailed presentation on the draft Medium Term Financial Plan (MTFP).  The Plan was a key element of the Council’s corporate planning framework to ensure that the Council had sufficient financial resources in the short to medium-term to deliver its statutory responsibilities and its Council Plan priorities.

 

Due to the impact of Covid-19, the report included high-level projections based on the information available as at early July 2020.  The situation was, however, changing significantly and quickly.  The projections would be regularly reviewed and reported during the 2021/22 budget preparation process.  The Council was required by statute to set a balanced budget in February 2021.

 

Based on current projections within the report, the impact of Covid-19, combined with budget deficits reported in February 2020, meant that the Council would need to find revenue savings (including potential additional income) of between £1m and £1.5m in order to set a balanced budget for 2021/22.  Further recurring savings of £1m would need to be identified by February 2022.

 

Due to reasonable General Fund balances and reserves at the start of the pandemic, robust financial management practices and a good track record in achieving efficiency savings, the Council was in a positive financial position overall compared to many local authorities, but now had a substantial challenge to correctly predict and then offset the budget deficit.

 

The MTFP, once approved, would form the basis of the budgets to be prepared during the remainder of 2020/21 for approval in February 2021.  However, the MTFP and the Budget Strategy provided only the broad framework; individual decisions, particularly the level of Council Tax, would be approved during the budget process based on the latest projections available.

 

Options to balance the budget in both the short and medium term would be prepared for the 2021/22 Budget to be approved in February 2021 and for the 2022/23 Budget to be approved in February 2022.  The size of the projected deficits might require solutions that would take some time to identify and implement.  It would be important to ensure adequate consultation on proposals was carried out.  The Commissioning Strategy would be used to identify how the resources of the Council could be used to improve outcomes for South Lakeland residents in the most efficient, effective, equitable and sustainable way.

 

Overall, the Council’s financial position had been weakened significantly by Covid-19, despite robust financial management processes and a good track record in achieving efficiency savings.  There were challenging times ahead to identify and decide upon options that would provide the solution to remaining revenue deficits.

 

The Overview and Scrutiny Committee had given consideration to the MTFP at its meeting on 17 July 2020 when a number of comments had been raised, details of which Councillor Jarvis provided, including a suggestion for a workshop for all Members to ideas on how to address deficits.  In addition, at its meeting on 22 July 2020, Cabinet had recommended the draft Plan to Council for approval.  ...  view the full minutes text for item C/29

C/30

Council Tax Discretionary Relief Policy pdf icon PDF 148 KB

To consider the Council Tax Discretionary Relief Policy to allow the granting of additional Council Tax support where hardship can be shown and to supplement the Council Tax Reduction Scheme approved in February 2020.

Additional documents:

Minutes:

Councillor Andrew Jarvis, Finance and Resources Portfolio Holder, referred to approval by Cabinet on 20 May 2020 of an Interim Council Tax Discretionary Relief Policy to distribute the Council Tax additional hardship grant of £487,000 made available by the Government, not specific to Covid-19.  Public consultation had been carried out on the proposed policy, and the report provided details on the response.

 

The Council Tax Discretionary Relief Policy was a permanent Council Policy, and would allow the granting of additional Council Tax support where hardship could be shown, with each application to be considered on its own merits.  It supplemented the Council’s Council Tax Reduction Scheme approved in February 2020.

 

The Overview and Scrutiny Committee had given consideration to the Council Tax Discretionary Relief Policy at its meeting on 17 July 2020.  No additional comments had been raised.  Councillor Jarvis, however, referred to consultation on the Policy and to a response from Age UK South Lakeland.  They felt that consideration needed to be made as to a client’s ability to resume paying their full Council Tax liability following the period of discount applied for and, in addition, sought more information as regards the proposed methods of making residents aware of the scheme, with older people potentially being excluded from additions to websites/social media updates/emails.  Cabinet, at its meeting on 22 July 2020, had recommended the Policy to Council for approval.

 

Councillor Jarvis hoped that Members welcomed the Policy which would assist the Council in helping some of the residents who were facing the greatest hardship at this time of crisis, and, having moved the recommendation contained within the report, was seconded by Councillor Suzie Pye.

 

Members acknowledged the growing problem of poverty and praised the work being carried out by the Council on housing and compassion being shown in this regard by officers of both South Lakes Housing and the Council.  They expressed support for the Policy, welcoming the additional support that had been provided to supplement the Council Tax Reduction Scheme and thanking Councillor Jarvis and officers for their work.

 

The Chairman asked the meeting if the motion was agreed.  There being no dissent, it was

 

RESOLVED – That the Council Tax Discretionary Relief Policy at Appendix 1 to the report be approved.

C/31

Cumbria Choice Based Lettings Allocations Policy Review pdf icon PDF 250 KB

To consider the draft Cumbria Choice Based Lettings Allocations Policy Review.

Additional documents:

Minutes:

Note - Councillors John Holmes and Susanne Long declared non-pecuniary interests in this item of business by virtue of being Directors on the Board of South Lakes Housing, and Councillor Suzie Pye, for the purpose of transparency explained that she was a tenant of South Lakes Housing and had been through the Choice Based Lettings process.  They remained connected to the meeting and took part in the discussion and voting on the item.

 

In the absence of Councillor Jonathan Brook, Deputy Leader and Housing and Innovation Portfolio Holder, Councillor Philip Dixon, Customer and Commercial Services and People presented the report.  The report explained that approval of the Cumbria Choice Based Lettings Allocations Policy, operation of which had begun in May 2011, would ensure that there was greater clarity for households in South Lakeland who were currently registered for social housing or who might register in the future.  The proposed Policy would help to ensure that there was a consistent and fair approach amongst registered providers with regard to letting homes in South Lakeland to meet the greatest housing needs.  The revisions would meet legislative changes relating to the Homelessness Reduction Act 2017 and resultant Statutory Guidance.  It was expected that the proposed changes would simplify the operation of the policy to the benefit of all who use it and to customers.

 

Attention was drawn within the report to the fact that this was a common Allocations Policy, the Cumbria Choice Based Lettings being a partnership comprising the six housing authorities in Cumbria and eight housing associations.  All partners had to seek approval from their respective organisations to enable the revised Policy to be published by September.

 

Details of the extensive consultation carried out were provided within the report, the outcome of which had been considered by an Overview and Scrutiny Working Group on 6 July and then by the full Overview and Scrutiny Committee on 17 July 2020.  Details of the questions raised at the meeting of the Overview and Scrutiny Committee, together with responses, had been circulated to Members prior to the meeting.  The comments made by the Overview and Scrutiny Committee had also been forwarded to the Cumbria Choice Based Lettings Board.  Cabinet, on 22 July 2020, had recommended the Policy to Council for approval. 

 

Councillor Dixon, in presenting the report, expressed thanks to the Principal Specialist (People) for her work in preparing the document.  Councillor Dixon drew attention to the increase in numbers of people on the Housing Waiting List which last year had risen from about 3,400 households in the previous year to 3,900 this year – virtually 4,000 households at the mercy of private landlords and the whim of market forces.  He made reference to the Right to Buy scheme and to the failure of governments of all persuasions to provide Council housing in recent years.  South Lakeland District Council was committed to carry on working with partners to see a continued increase in socially rented housing and a decrease over the next few years  ...  view the full minutes text for item C/31

C/32

Planning Committee Membership pdf icon PDF 229 KB

To consider a reduction in the Membership of the Planning Committee.

Additional documents:

Minutes:

Note - The Monitoring Officer and Independent Member had agreed that all Members of the Planning Committee be provided dispensation in relation to this item of business on the grounds that they considered that, without the dispensation, the number of persons prohibited from participating in any particular matter would be so great a proportion of the body transacting the business as to impede the transaction of the business.  Those Members of the Planning Committee present remained connected to the meeting and took part in the discussion and voting on the item.

 

Councillor Pete McSweeney, Chairman of the Planning Committee, introduced the report, first referring to proposed changes in the recommendations contained therein.  The first was a change to recommendation (2) so that it referred simply to “the political groups represented on the committee” instead of the “three political groups”.  The second was due the resignations announced earlier in the meeting and the need for Council to note, as a result, officer advice that the changes did not alter the revised allocation of seats to the new Planning Committee as shown in the table at Appendix 2 to the report and, in addition, that groups who had not yet submitted their appointments needed to submit them to the Monitoring Officer following the meeting.  Councillor McSweeney took the opportunity to offer thanks to Councillor Morrell who, as Vice-Chairman of the Planning Committee, had provided Councillor McSweeney with help, support and, above all, friendship during his time on the Council.

 

The report referred to a Peer Review of the Planning Committee that had taken place in 2015 and which had identified a number of areas of good practice and some suggestions which, if adopted, could provide enhancements.  The scope of that Review had included addressing the size of the Committee which was made up of 18 District Councillors, with typically up to 14 Members attending meetings, with no substitutes being permitted in line with the Council’s operating procedures.  It had been understood that this was the largest Planning Committee in Cumbria.  It had been stated that, whilst a committee of this size obviously allowed for a significant number of the Council’s overall Membership to be potentially engaged in this really important decision-making process, it had to be questioned as to whether having a committee of this considerable size actually allowed for, and encouraged, appropriate forms of interactive engagement and constructive debate.  The Planning Advisory Service generally recommended that planning committees should ideally be made up of about 12 Members.  In line with that viewpoint, they had observed that, in reality, with a smaller number of Members actually being in attendance, the Committee appeared to function very effectively.  The Planning Advisory Service had, therefore, recommended that when South Lakeland District Council came to reviewing the size of its Planning Committee, consideration be given to whether a slightly more manageable number of Members could potentially allow for better engagement, whilst still encouraging active participation.  It had also been suggested that use of trained substitutes could  ...  view the full minutes text for item C/32

C/33

Request to Change the Names of the Parishes of Lower Allithwaite and Windermere pdf icon PDF 126 KB

To consider two separate requests from parish/town councils to change the name of their respective parishes.

Additional documents:

Minutes:

The Legal, Governance and Democracy Lead Specialist (Monitoring Officer) presented a report which set out two separate requests from parish councils to change the name of their respective parish areas.  Lower Allithwaite Parish Council sought approval to change the name of the parish to Allithwaite and Cartmel.  Windermere Town Council sought approval to change the name of the parish to Windermere and Bowness.

 

At the request of a Parish or Town Council, the District Council had power under Section 75 of the Local Government Act 1972 to change the name of a parish, provided no other changes are proposed.  The requests of both Councils were limited to the change of name of the parish and, therefore, could be considered and implemented by the District Council without the need for a Community Governance Review.

 

Members expressed support for the changes which, for Allithwaite and Cartmel, provided a clearer description of the relevant geographical areas and, for Windermere and Bowness, recognised the community identity of Bowness-on-Windermere as a settlement of similar size to Windermere, as well as bringing the name in line with other community organisations in the area.

 

The Chairman asked the meeting if the motion was agreed.  There being no dissent, it was

 

RESOLVED – That

 

(1)        approval be given for:-

 

(a)        the Parish of Lower Allithwaite to be renamed Allithwaite and Cartmel Parish; and

 

(b)        the Parish of Windermere to be renamed Windermere and Bowness; and

 

(2)        notices be published in accordance with the statutory requirements detailed in the report.

C/34

The Business and Planning Act 2020 - Pavement Licence Policy pdf icon PDF 233 KB

To consider necessary policy and procedures to meet legislative requirements.

Additional documents:

Minutes:

Note – This matter was included as an urgent item of business under Section 100B (4)(b) of the Local Government Act 1972.  The Chairman had agreed to the inclusion of the item due to the need for consideration without delay following the Bill having recently received Royal Assent.  The report had been sent to all Members and published on the Council’s Website on 24 July 2020.

 

Councillor Robin Ashcroft, Economy, Culture and Leisure Portfolio Holder, presented the report.  As part of the national economic recovery, the Government had enacted the Business and Planning Act 2020.   This Act covered four key areas: pavement licencing; off sales of alcohol; extension of unimplemented planning permission and listed building consent; and the right to apply to extend construction hours.  A detailed overview of the specific changes was included within the report and background documents.

 

The Business and Planning Act 2020 had recently received royal assent and the licensing provisions had immediate effect. The Council was required to put in place appropriate delegation arrangements for the Pavement Policy and for the changes to planning controls and rules. The report informed of the necessary constitutional arrangements and amendments to the scheme of delegation to ensure that the Authority could process and determine applications.

 

Councillor Ashcroft drew attention to the legislation as regards Pavement Licences which provided the means for levying an application fee, capped to a maximum of £100.  He explained that his Party believed in offering support to residents and, therefore, moved the recommendations contained within the report, subject to an amendment to waive the £100 licence fee per application for a period of six weeks from the announcement of the arrangements in recognition of the fact that businesses were under stress and in order to encourage them to respond swiftly.  The Legal, Governance and Democracy Lead Specialist (Monitoring Officer) confirmed the wording which would be added to the recommendation proposed.

 

Councillor Giles Archibald, Leader and Promoting South Lakeland Portfolio Holder, seconded the motion, thanking officers for their work and Councillor Ashcroft for his presentation and stressing the importance of the Council demonstrating support for businesses during difficult times by waiving the £100 fee for a period of six weeks.

 

In response to queries, the Operational Lead Specialist Services reported that the District Council had received from the County Council a list of all businesses currently licensed to operate street cafés.  In addition, he explained that officers in the Locality Teams and Environmental Health would monitor the situation in order to ensure regularisation and compliance with the regulations.  With regard to consultation on applications and publicity, businesses would be required to display standard forms in a visible location at their premises and there would be a press release the following day to communicate the arrangements.  Whilst the waiving of the application fee was welcomed by Members, it was pointed out that it was not mandatory for councils to apply a fee.  In addition, the need to keep local Ward Members informed on applications  ...  view the full minutes text for item C/34

C/35

Leader's Announcements and Cabinet Question Time (30 Minutes)

To receive announcements from the Leader and, in accordance with Paragraphs 10.2 and 10.3 of the Council’s Rules of Procedure, to deal with any questions to the Leader and/or Portfolio Holders on any topic which is within the jurisdiction or influence of the Council and is relevant to their Portfolio.  Any Member who poses a question will be entitled to ask one supplementary question on the same topic.

 

Members are encouraged to give 24 hours’ written notice of questions to the Monitoring Officer of questions to be raised under the Agenda Item.  If no notice is received, then the Portfolio Holder can reserve the right to give a written answer.  Where written notice of questions has been given, these will be taken first.  Should a Member wish to ask more than one question, questions should be listed in order of priority.  If more than one Member sends in a question, these will be taken in alphabetical order of Members’ names, alternated from meeting to meeting.  Each question and each response is restricted to three minutes.

Minutes:

The Leader, Councillor Giles Archibald, first referred to the debt of gratitude owed to the National Health Service and Key Workers for their work during the Covid-19 pandemic which could not be repaid but which the Council could address by gesture.  The Government had indicated that it would at some time this year be stopping free car parking for these workers.  Councillor Archibald took the opportunity to announce that South Lakeland District Council would be making the concessionary parking for these people available in its car parks for the remainder of the year by note of gratitude for their work.

 

Councillor Archibald informed Council that the Authority’s relationship with Barrow and Lancaster continued to deepen and flourish and he thanked Members for their support for the Joint Committee.  A draft Strategic Plan had now been produced and the first meeting of the Joint Committee had been held on 22 July 2020.  At that meeting, it had been agreed to set up two cross-council groups in addition to the work being carried out on the economy.  The first group would address the issue of climate change, with Councillor Dyan Jones, Climate Emergency and Localism being heavily involved.  The second would examine poverty and hardship alleviation and the vulnerable, and would be co-ordinated by Councillor Suzie Pye, Health, Wellbeing and Financial Resilience Portfolio Holder.  He hoped that this would be the first of many areas of collaboration across the districts.

 

Councillor Archibald expressed pride in the role played by South Lakeland District Council and others authorities in Cumbria in the settlement of refugees.  Three years ago, it had been agreed to settle 285 refugees within Cumbria, and Councillor Archibald thanked Lawrence Conway for his involvement.  All Cumbrian Councils had collaborated well under the leadership of the County Council and, although the target of 285 had not been met, Councillor Archibald was pleased to say that 244 had moved into the area; 244 people with better lives as a result of the local authorities had been able to do.

 

Finally, Councillor Archibald referred to the reorganisation of local authorities and the Government’s desire to create mayoral combined authorities based on unitary authorities.  He informed Members that he had co-signed a letter with Barrow and Lancaster asking if the Morecambe Bay solution might be considered as a possible option if the Government decided to push through the unitary route.  Councillor Archibald stressed though that this was not a commitment and indicated that he would be happy to discuss the matter with Group Leaders and other councillors; this was a matter of concern to all.

 

In accordance with paragraphs 10.2 and 10.3 of the Council’s Rules of Procedure, the following written questions had been submitted to the meeting:-

 

From Councillor Matt Severn to Councillor Suzie Pye, Health, Wellbeing and Financial Resilience Portfolio Holder - Could the Portfolio Holder tell me, with South Lakeland having one of the highest rates of furlough in the country because of the hospitality industry, what steps the Council are doing  ...  view the full minutes text for item C/35

C/36

Minutes of Meetings

To receive Chairmen’s comments (if any notified) in respect of the minutes of the Committee meetings held between 4 May and 5 June 2020.

Minutes:

No comments or questions had been received in respect of the minutes of committee meetings held between 4 May and 5 June 2020.

C/37

Questions to Chairman of the Council or Chairman of any Committee or Sub-Committee

To deal with any questions under Rule 10.6 of the Council’s Rules of Procedure, of which due notice has been given and/or the Chairman allows as a matter of urgent business and which are in relation to any matter over which the Council has powers or duties or which affect the area.

Minutes:

No questions had been received under Rule 10.6 of the Council’s Rules of Procedure.

C/38

Urgent Decisions pdf icon PDF 175 KB

In accordance with Paragraph 17.3 of the Access to Information Procedure Rules and Paragraph 16(j) of the Overview and Scrutiny Procedure Rules, to receive details of any urgent Executive Decisions taken since 1 May 2020 (report to be circulated following Cabinet meeting on 22 July 2020).

Minutes:

Copies of the report, which had been marked “to follow” on the agenda had been sent to all Members and published on the Council’s Website on 24 July 2020.

 

RESOLVED – That the details relating to urgent Executive Decisions taken since 1 May 2020 in accordance with Paragraph 17.3 of the Access to Information Rules and Paragraph 16(j) of the Overview and Scrutiny Procedure Rules be received.

C/39

Emergency Delegated Executive Decisions pdf icon PDF 271 KB

To note the following Emergency Delegated Executive Decisions taken by the Chief Executive in accordance with the Leader’s decision noted by Cabinet at CEX/104 (2019/20):-

Additional documents:

Minutes:

Note - Councillors Brian Cooper, Tom Harvey and John Holmes had raised with the Monitoring Officer, for the purpose of transparency, the fact that they were involved with organisations that had applied for discretionary grants as referred to in Emergency Delegated Decision 007 (Discretionary Business Grant Fund Scheme).  They remained connected to the meeting and took part in the discussion and voting on the item.

 

RESOLVED – That the following Emergency Delegated Executive Decisions taken by the Chief Executive in accordance with the Leader’s decision noted by Cabinet at CEX/104 (209/20) be noted:-

 

(1)        007 29-05-20 Discretionary Business Grant Fund Scheme;

 

(2)        008 11-06-20 Re-introduction of Car Park Charges; and

 

(3)        009 07-07-20 Management Agreement for Braithwaite Fold Caravan Park.