Agenda and draft minutes

Council - Tuesday, 27 July 2021 6.30 p.m.

Venue: Assembly Room, Kendal Town Hall, Kendal

Contact: Adam Moffatt  Legal, Governance and Democracy Specialist

Items
No. Item

C/24

Minutes pdf icon PDF 285 KB

To authorise the Chairman to sign, as a correct record, the minutes of the meeting of the Council held on 19 May 2021.

Minutes:

RESOLVED – That the Chairman be authorised to sign, as a correct record, the minutes of the meeting of the Council held on 19 May 2021.

C/25

Emergency Non-Executive Decisions pdf icon PDF 680 KB

To receive the following Emergency Non-Executive Decisions taken by the Chief Executive in accordance with Part 3 of the Council’s Constitution 3. (B 1) (11.1) and to note any spending outside any budgetary provision:-

Additional documents:

Minutes:

RESOLVED – That

 

(1)        the following Emergency Non-Executive Decisions taken by the Chief Executive in accordance with Part 3 of the Council’s Constitution 3.(B 1) (1.1) be received:-

 

(a)        019 18-01-21 Business Support Grants (National Restrictions January);

 

(b)        020 10-03-21 Extension to Statement of Licensing Policy;

 

(c)        021 08-04-21 Business Support Grants; and

 

(d)        022 13-04-21 Encroachment Application; and

 

(2)        any spending outside any budgetary provision be noted.

C/26

Public Participation

Any member of the public who wishes to ask a question, make representations or present a deputation or petition at this meeting should apply to do so by no later than 0:01am (one minute past midnight) two working days before the meeting.  Information on how to make the application can be obtained by viewing the Council’s Website www.southlakeland.gov.uk or by contacting the Committee Services Team on 01539 733333.

 

(1)        Questions and Representations

 

            To receive any questions or representations which have been received from members of the public.

 

(2)        Deputations and Petitions

 

            To receive any deputations or petitions which have been received from members of the public.

Minutes:

No questions, representations, deputations or petitions had been received from members of the public in respect of this meeting.

C/27

Declarations of Interest pdf icon PDF 218 KB

To receive declarations by Members of interests in respect of items on this Agenda.

 

Members are reminded that, in accordance with the revised Code of Conduct, they are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting.)

 

Members may, however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registrable or other interests.

 

If a Member requires advice on any item involving a possible declaration of interest which could affect his/her ability to speak and/or vote, he/she is advised to contact the Monitoring Officer at least 24 hours in advance of the meeting.

Minutes:

The Legal, Governance and Democracy Lead Specialist (Monitoring Officer) referred to Agenda Item No.17 (Change in Policy for New Lake Encroachments) which had been considered by both the Lake Administration and Overview and Scrutiny Committees.

 

RESOLVED – That the following be noted:-

 

(1)        that no declarations of interest were raised; and

 

(2)        with regard to Agenda Item No.17 (Change in Policy for New Lake Encroachments), it be noted for the purpose of transparency that those Members of the Lake Administration and Overview and Scrutiny Committees present have previously considered the matter, however, remain open-minded.

C/28

Local Government Act 1972 - Excluded Items

To consider whether the items, if any, in Part II of the Agenda should be considered in the presence of the press and public.

Minutes:

There were no items in Part II of the Agenda.

C/29

Chairman's Announcements pdf icon PDF 96 KB

To receive announcements by the Chairman (list of engagements recently attended attached).

Minutes:

The Chairman drew attention to his list of formal engagements which was attached to the Agenda.

C/30

S.85 Local Government Act 1972 - Dispensations

Minutes:

Note – The Chairman of the Council had been consulted and had agreed that, due to the circumstances outlined within the report and set out below, this item should be considered at this meeting of Council as an urgent matter.

 

The Legal, Governance and Democracy Lead Specialist (Monitoring Officer) referred to the report, hard copies of which had been circulated to Members at the start of the meeting and which would be published on the Council's Website following the meeting.  The report sought Council’s approval for a blanket dispensation for Members for non-attendance at this Council meeting for Covid-19 safety reasons and due to concerns that the number of Covid-19 cases in Cumbria continued to rise.  This had already been discussed by Group Leaders, with an attendance of 50% having been agreed.  The proposed dispensation would, therefore, provide that, for such Members the six month period of non-attendance under S.85 of the Local Government Act 1972 would commence on the day after this Council meeting, i.e. on 28 July 2021.

 

Councillor Jonathan Brook, Leader and Promoting South Lakeland and Innovation Portfolio Holder moved, was seconded by Councillor Tom Harvey, and it was unanimously

 

RESOLVED – That approval be given for a blanket dispensation for the Members listed below for whom it has been agreed will not be in attendance at the Council meeting on 27 July 2021 for Covid-19 safety reasons and due to concerns that the number of Covid-19 cases in Cumbria continue to rise, the six month period for those Councillors for whom it has been agreed are not attending the Council meeting on 27 July 2021 to have a new six month period calculation for attendance purposes commencing on 28 July 2021:-

 

Councillors Caroline Airey, Robin Ashcroft, Ben Berry, Stephen Coleman, Ben Cooper, Michael Cornah, Phillip Dixon, Alvin Finch, Gill Gardner, Eamonn Hennessy, Chris Hogg, Rachael Hogg, Helen Irving, Ali Jama, Janette Jenkinson, Malcolm Lamb, Susanne Long, Jon Owen, Suzie Pye, Brian Rendell, Matt Severn, Ian Wharton, Janet Willis and Shirley-Anne Wilson.

C/31

Local Government Reorganisation pdf icon PDF 367 KB

To receive and consider any update as may be available by the date of the meeting (at the date of the Agenda being despatched an announcement is awaited – the update may be a verbal update or report to follow).

Additional documents:

Minutes:

The Secretary of State’s decision with regard to Local Government Reorganisation in Cumbria having been received following the despatch of the Agenda, all Members had subsequently been emailed an electronic copy of the report which had also been published on the Council’s Website.  The Secretary of State’s decision was for the implementation of two unitary councils on an East-West geography for the whole of the administrative county of Cumbria.  This decision would mean the replacement of the County Council and all District/Borough Councils with a new Unitary Council for the area comprising Barrow, South Lakeland and Eden and one for the area comprising Copeland, Allerdale and Carlisle.  The Secretary of State now intended to seek Parliamentary approval for the necessary secondary legislation to implement this proposal.  It was intended that a draft Structural Changes Order would be laid in Parliament around the turn of the year and that it would include provision for the appropriate transitional arrangements, including for elections in May 2022 for the future unitary councils, and for those councils to assume the full range of local authority responsibilities on 1 April 2023.  Elections to existing councils scheduled for May 2022, including those postponed from May 2021, would be cancelled.  The focus was now for the Chief Executives and Senior Officers in Cumbria to discuss with Government officials the scope of matters to be included in the Structural Changes Order and how the programme of transition would be managed.

 

The Leader and Promoting South Lakeland Portfolio Holder, Councillor Jonathan Brook, introduced the report and expressed thanks for the opportunity to update Council on this important and historic item.  He pointed out that the Council had now entered a fluid and fast moving period of change that would affect everyone, whether as councillors across all tiers of local government, or as officers, or as local residents, businesses or other organisations.  It would lead to the dissolution of South Lakeland District Council and others across Cumbria and lead to the establishment of a new unitary authority.  Councillor Brook, on behalf of Members, took the opportunity to again thank officers for their hard work over many months in helping to prepare the Council’s submission to the Secretary of State and for their consideration of the next steps.  He thanked Members for their input and particularly the Deputy Leader and Finance and Assets Portfolio Holder, Councillor Andrew Jarvis, who had done an excellent job throughout, but particularly during Councillor Brook’s absence on holiday over the last two weeks, when the announcements and reactions had been made.

 

Councillor Brook did not wish to provide a detailed analysis of the Secretary of State’s decision or his analysis of the submitted proposals, although he felt that there were several points that could legitimately be made on the contents of his response and the flawed process by which the information had been cascaded down to those most affected by it in local government.  He instead reiterated that the Council was firmly focussed on making these proposals  ...  view the full minutes text for item C/31

C/32

Revenue and Capital Outturn 2020/21 pdf icon PDF 181 KB

To consider the Council’s financial performance for 2020/21 and to approve movements to and from reserves and the carry forward of budgets to 2021/22.

Additional documents:

Minutes:

The Deputy Leader and Finance and Assets Portfolio Holder, Councillor Andrew Jarvis, presented the Revenue and Capital Outturn 2020/21 report which set out the Council’s financial performance for 2020/21 and the impact on reserves.  He highlighted the extraordinary period with the impact of the Covid-19 pandemic and praised the hard work of the Finance Team, thanking them for their work during a challenging time.  He drew attention to the fact that, despite the complex situation, the Council was in a much better financial positon than had been anticipated earlier in the year.

 

Councillor Jarvis went on to speak in detail about the Revenue Budget and Capital Expenditure, as outlined within the report.

 

In conclusion, Councillor Jarvis reiterated that this year end presented a very much smaller deficit in 2020/21 than had been expected.  He drew attention to the impact on the Council’s reserves, particularly in the carry-forward.  He drew attention to Appendix 1a to the report showing the detailed movement of reserves.  Compared to budget, the main changes related to timing adjustments, including carry-forwards and the impact of Covid-19 grants, as well as a large technical item on the National Non-Domestic Rate Adjustment Reserve.  As highlighted, however, he explained that there was no longer a need to draw down £2m from the General Fund as had been previously expected.  Overall, this meant that the Council continued to be in a strong position with its reserves at the end of the year.

 

The report had been through both Cabinet on 23 June 2021 and the Overview and Scrutiny Committee on 9 July 2021.

 

Councillor Jarvis asked Council to approve the contributions to and from reserves detailed in Appendix 1a to the report and was seconded by Councillor Giles Archibald.

 

Discussion took place, with reference being made to the transition to a Unitary Authority and a question raised as to the state of Barrow’s and Eden’s reserves.  Councillor Jarvis explained that it was the County’s financial element that would have the biggest impact in this regard, with around 90% of the expenditure falling within their budget.  In response to a question regarding legacy funds, Councillor Jarvis pointed out that the Government was wise to the profligacy of councils facing extinction and that there would be rules put in place on any spending.  Councillor Jarvis addressed another query regarding the future of assets for which the Council acted as trustee, some having been inherited from former urban and rural councils and which, it was felt, would be more suited to being held by town or parish councils.  He explained that there would be rules on what assets the Council could transfer although acknowledged that there may be assets which would be best managed locally.  He stressed, however, that it was the Council’s aim to do what was best for the residents of South Lakeland.  The importance of communication between the authorities involved once the Structural Changes Order was made was raised and attention drawn to the establishment of a Shadow Authority which would  ...  view the full minutes text for item C/32

C/33

2020/21 Annual Treasury Management Report pdf icon PDF 267 KB

To consider the 2020/21 Annual Treasury Management Report.

Additional documents:

Minutes:

Councillor Andrew Jarvis, Deputy Leader and Finance and Assets Portfolio Holder, presented the 2020/21 Annual Treasury Management Report. The report reviewed the treasury activities and the actual prudential and treasury indicators for the 2020/21 financial year, meeting the requirements of the Local Government Act 2003, the CIPFA Code of Practice on Treasury Management and the CIPFA Code for Capital Finance in Local Authorities.

 

Councillor Jarvis highlighted a number of key features within the report.  At the end of the financial year the level of external debt had remained at £12.8m, showing that the Council had not funded revenue activity through borrowing, a key prudential indicator.  At the end of the year, the Council had financial investments of nearly £29m, as outlined in Table 7 of the Appendix to the report.  The Council’s non-treasury investments had a fair market value of £3.847m and had generated £214,000 income last year and Councillor Jarvis pointed out that this was below the previous year’s figure due to the pandemic.

 

Councillor Jarvis thanked officers for their work in this area, pointing out that their careful management of borrowing and cash balances was critical to minimise the risk that the Council faced, whilst achieving the best possible returns to support the broader work of the Authority.

 

The Chairman pointed out that the report had been through both Cabinet on 23 June 2021 and the Overview and Scrutiny Committee on 9 July 2021 and had been recommended to Council for approval.

 

Councillor Jarvis moved the recommendation contained within the report and was seconded by Councillor Doug Rathbone.

 

It was unanimously

 

RESOLVED – That the 2020/21 Annual Treasury Management Report be approved.

C/34

Draft Medium Term Financial Plan 2021/22 - 2026/27 pdf icon PDF 267 KB

To consider the Draft Medium Term Financial Plan 2021/22 - 2026/27.

Additional documents:

Minutes:

Councillor Andrew Jarvis, Deputy Leader and Finance and Assets Portfolio Holder, provided a highly detailed presentation on the draft Medium Term Financial Plan.  The Plan was a key element of the Council’s corporate planning framework to ensure that the Council had sufficient financial resources in the short to medium-term to deliver its statutory responsibilities and its Council Plan priorities.

 

Due to the impact of Covid-19, the report included high-level projections based on the information as at early July 2021.  The projections would be regularly reviewed and reported during the 2022/23 budget preparation process.  The Council was required by statute to set a balanced budget in February/March 2022.

 

The Plan ensured that the Council had a sound basis for allocating resources and effective financial management over the medium term.

 

The report had been through Cabinet on 21 July 2021 and had been recommended to Council for approval.

 

Councillor Jarvis drew attention to the actions that the Council had already taken to cut costs with the Customer Connect Programme which left the Council in a very strong financial position for the next few years and he thanked officers for their work.  He moved the recommendation contained within the report and was seconded by Councillor Dyan Jones, Climate Action and Biodiversity Portfolio Holder.

 

It was unanimously

 

RESOLVED – That the following be approved:-

 

(1)        the draft Medium Term Financial Plan as attached at Appendix 1 to the report;

 

(2)        the request for £250,000 to fund work associated with Local Government Reorganisation; and

 

(3)        the budgets of £217,000 associated with the Welcome Back Fund.

C/35

Procurement Strategy 2021-2026 pdf icon PDF 247 KB

To consider the Procurement Strategy 2021-2026.

Additional documents:

Minutes:

Councillor Andrew Jarvis, Deputy Leader and Finance and Assets Portfolio Holder, reported that the Council’s previous Procurement Strategy had been a combined Sustainable Commissioning and Procurement Strategy which has since been separated into two separate documents, the Commissioning Strategy having been approved by Council in 2020, with the Procurement Strategy as a companion piece.

 

The pressure of the Covid-19 pandemic had reinforced the requirement for the Council to seek Value for Money from their procurement process as well as accountability over being fair and transparent with any invitations to tender.  Furthermore, the Strategic Council Plan Priorities meant that there was a shift toward a holistic view of the outcomes of procurement, taking into account sustainability, net carbon neutrality and localism.

 

Councillor Jarvis informed Members that the Strategy had been reviewed by the Overview and Scrutiny Committee on 9 July 2021.  The Committee had asked for a report on progress in twelve months’ time, particularly around the need for understanding on what success looked like in terms of Social Value and how this would be measured.  The report had also been through Cabinet on 21 July 2021 and recommended to Council for approval.

 

Councillor Jarvis expressed thanks to the Procurement Specialist for her work on the Strategy and moved the recommendation contained within the report.  He was seconded by Councillor Dyan Jones, Climate Action and Biodiversity Portfolio Holder.

 

Support was expressed for the Strategy and the encouragement of consideration of environmental and social values in procurement, although a desire for strengthening of this aspect was raised.  Councillor Jarvis explained that whilst the Council was only able to encourage addressing of these aspects within submissions, the important thing was how they were taken into consideration by the Authority in the tendering process.  Councillor Jarvis confirmed that carbon impact was also addressed within the Strategy.

 

It was unanimously

 

RESOLVED – That the Procurement Strategy 2021-2026 attached at Appendix 1 to the report be approved.

C/36

Member Development Strategy 2021-26 pdf icon PDF 130 KB

To consider the updated Member Development Strategy 2021-26.

Additional documents:

Minutes:

On behalf of Councillor Philip Dixon, Customer and Locality Services Portfolio Holder, Councillor Jonathan Brook, Leader and Promoting South Lakeland and Innovation Portfolio Holder, presented the Member Development Strategy 2021-26 which set out how Members would be supported by ensuring that they had the skills and knowledge to fulfil their roles as effectively as possible in the fast paced world of the 21st Century.  The report drew particular attention to the mandatory training list and the addition of Introduction to Public Sector Finance training for all Member.  Due to the streamlined nature of the new Strategy, the timeframe for a further review was five years, however, it was pointed out that the Member Support Steering Group would carry out an annual review to ensure that it continued to remain fit for purpose.

 

Councillor Brook moved the recommendation contained within the report and was seconded by Councillor Giles Archibald.

 

It was unanimously

 

RESOLVED – That the updated Member Development Strategy 2021-26 be approved.

C/37

2023 Review of Parliamentary Constituencies pdf icon PDF 153 KB

To consider the proposals of the Boundary Commission for England in relation to the 2023 Review of Parliamentary Constituencies and how they will affect South Lakeland and to determine the Council’s response to the consultation.

Additional documents:

Minutes:

An updated copy of the report had been circulated prior to the meeting, including a revision to Recommendation No.(3) changing the word “finalise” to “submit”.

 

Councillor Jonathan Brook presented the report informing Council of the proposals of the Boundary Commission for England (BCE) in relation to the 2023 Review of Parliamentary Constituencies and how they would affect South Lakeland.  Members were being asked to determine the Council’s response to the consultation.

 

The aim of the review was to make constituencies more equal in terms of the numbers of electors each contained as, due to population changes since the last review, the number of electors in some constituencies was much higher than in others. The BCE was required by legislation to equalise the number of electors in each constituency and, in the North West of England, was proposing 73 constituencies, a reduction of two from the current number.

 

The report provided information on the consultation process, following the conclusion of which, the BCE would look at all the evidence received and form its final recommendations, to be presented to Parliament by July 2023 for approval, with the new constituencies taking effect at the next General Election.

 

The report included detailed information regarding the statutory electorate range as well as other statutory factors.

 

The report further outlined the proposals for Cumbria.  There were currently six constituencies in Cumbria, none of which had electorates that were within the statutory electorate range and therefore none were able to remain unchanged.  Only five constituencies could be wholly allocated within the county boundary, necessitating one cross-county boundary constituency to be constructed, the larger part of which was within Lancashire.

 

Currently, there were two parliamentary constituencies within the boundaries of South Lakeland District Council – Westmorland & Lonsdale and part of Barrow & Furness. The initial proposals from the BCE made some significant changes to parliamentary constituencies within the boundaries of South Lakeland District Council, with no single constituency existing completely within the boundary of the Council area.  These were shown in the maps of the proposed constituency boundaries which could be found in Appendices 1-4 of the report.  The BCE had stated that the options for pairing Cumbria with another county were limited by the Irish Sea to the west, and the border with Scotland to the north.  It was not proposed that any regional boundaries should be crossed unless unavoidable, so the option of Cumbria being paired with Northumberland or County Durham in the North East region, or North Yorkshire in the Yorkshire and the Humber region was not being suggested.  As a result, the BCE was proposing to pair Cumbria with Lancashire to the south and a constituency that crosses the county boundary between Cumbria and Lancashire.  The BCE was proposing a Westmorland and Eden constituency, which contained the entirety of Eden district, and extended into South Lakeland District.  The wards from South Lakeland which were proposed to be included were the Sedbergh & Kirkby Lonsdale ward, the Kendal Rural ward, and the five wards  ...  view the full minutes text for item C/37

C/38

Changes to Committee Membership pdf icon PDF 252 KB

To receive changes to the Planning Committee Membership.

Additional documents:

Minutes:

On behalf of Councillor Philip Dixon, Customer and Locality Services Portfolio Holder, Councillor Jonathan Brook, Leader and Promoting South Lakeland and Innovation Portfolio Holder, reported that, following the appointment of Committee Memberships at the Annual Meeting of the Council in May 2021, Councillor Peter Endsor had requested that he be replaced on the Planning Committee.  It had subsequently been proposed by the Liberal Democrat Group that Councillor Giles Archibald would take the place of Councillor Endsor on the Planning Committee for the remainder of 2021/22.

 

Councillor Brook moved the recommendation contained within the report and was seconded by Councillor Dyan Jones, Climate Action and Biodiversity Portfolio Holder.

 

It was unanimously

 

RESOLVED – That the changes to the Planning Committee Membership as proposed be received.

C/39

Update to the Constitution pdf icon PDF 253 KB

To consider amendments to the Constitution to alter the onward delegations to the Chief Executive and the Directors.

Minutes:

On behalf of Councillor Philip Dixon, Customer and Locality Services Portfolio Holder, Councillor Jonathan Brook, Leader and Promoting South Lakeland and Innovation Portfolio Holder, informed Council that one of the duties of the Monitoring Officer was to monitor and review, on an annual basis, the operation of the Constitution to ensure that its aims and objectives were given full effect.  It was considered, however, more appropriate to treat the Constitution as a living document and for in year amendments to be encouraged to ensure that it was kept up-to-date and met the needs of the business.

 

Approval was being sought to amendments under Section E(2) (2.1) to include the wording, “including changes to job titles” and authorisation for the Monitoring Officer to make these changes.  The Human Resources Committee had been consulted and had expressed support.

 

Councillor Brook moved the recommendation contained within the report and was seconded by Councillor Giles Archibald.

 

It was unanimously

 

RESOLVED – That approval be given for the addition of the wording, “including changes to job titles” to delegation E(2) 2.1 and for the Monitoring Officer to make the necessary changes to the Constitution.

C/40

South Lakeland District Council Code of Conduct, Arrangements and Guidance Revision pdf icon PDF 270 KB

To consider adoption of the Local Government Association published its Model Code of Conduct for Local Authority Members published by the Local Government Association in December 2020.

Additional documents:

Minutes:

On behalf of Councillor Philip Dixon, Customer and Locality Services Portfolio Holder, Councillor Jonathan Brook, Leader and Promoting South Lakeland and Innovation Portfolio Holder, presented a report informing Members that in December 2020, the Local Government Association had published its Model Code of Conduct for Local Authority Members.  The report recommended adopting the said Code, with suitable local revisions, together with revisions to the Council’s Arrangements in Dealing with Code of Conduct Matters and Guidance so as to implement the Committee for Standards in Public Life’s Best Practice recommendations.

 

Councillor Brook moved the recommendation contained within the report and was seconded by Councillor Peter Thornton.

 

The Legal, Governance and Democracy Lead Specialist (Monitoring Officer) referred to an oversight in the proposed Code, explaining that when considered by the Standards Committee, it had been proposed to alter the definition of harassment as conduct that causes alarm or distress or puts people in fear of violence and must involve such conduct on at least two occasions.  It had been felt that two occasions should be altered to one single incident.

 

It was unanimously

 

RESOLVED – That

 

(1)        the best practice recommendations be noted and the LGA Code of Conduct (as amended), the Arrangements for Dealing with Standards Matters and the Code of Conduct Guidance, as attached at Appendices 2 , 3 and 4 to the report be adopted; and

 

(2)        the Gifts and Hospitality declaration threshold will remain at £50.

C/41

Change in Policy for New Lake Encroachments pdf icon PDF 129 KB

To consider a change in policy for new Lake encroachments.

Additional documents:

Minutes:

On behalf of Councillor Philip Dixon, Customer and Locality Services Portfolio Holder, Councillor Andrew Jarvis, Deputy Leader and Finance and Assets Portfolio Holder and Member of the Lake Administration Committee presented a report seeking Council’s approval for a change in policy for new Lake encroachments to provide officers and applicants with clarity around encroachment applications where applicants had outstanding debts or were failing to meet with lease conditions.  The proposed change in policy had been considered by both the Lake Administration and the Overview and Scrutiny Committees on 2 and 9 July 2021 respectively and had been recommended to Council for approval, although concern had been expressed at the “like for like” description in the Policy which, it had been felt, required clarification and amendment.  Councillor Jarvis explained that this description was, therefore, being altered to “identical”.  He moved the recommendations contained within the report and was seconded by Councillor Doug Rathbone.

 

It was unanimously

 

RESOLVED – That

 

(1)        approval be given to change the policy in accordance with the Agreement dated 21 April 1975 between South Lakeland District Council, Windermere Parish Council and Lakes Parish Council;

 

(2)        the Monitoring Officer be delegated authority to make the required amendments to the Council’s Constitution and Scheme of Delegation to implement the decision;

 

(3)        the Director for Customer and Commercial Services be delegated authority, in conjunction with the Lead Specialist for Legal, Governance and Democracy and Lead Specialist for Finance, to review all encroachment applications to consider them against the Policy to determine which applications can be taken to the Lake Administration Committee for consideration and, in cases considered to not meet the policy requirements, to reject them.

C/42

Adjournment

Minutes:

A vote having been taken, the meeting adjourned for a break at 8.30 p.m. and reconvened at 8.40 p.m., when the same Members were present.

C/43

Leader's Announcements and Cabinet Question Time, including the Composite Report of the Cabinet (1 hour maximum) pdf icon PDF 150 KB

Council is asked to receive the Executive Reports from the Leader and Cabinet and to deal with any questions raised by Members to the appropriate Cabinet Members on the contents of the reports.

 

To receive announcements from the Leader and, in accordance with Paragraphs 10.2 and 10.3 of the Council’s Rules of Procedure, to deal with any questions to the Leader and/or Portfolio Holders on any topic which is within the jurisdiction or influence of the Council and is relevant to their Portfolio.  Any Member who poses a question will be entitled to ask one supplementary question on the same topic.

 

Members are encouraged to give 24 hours’ written notice of questions to the Monitoring Officer of questions to be raised under the Agenda Item.  If no notice is received, then the Portfolio Holder can reserve the right to give a written answer.  Where written notice of questions has been given, these will be taken first.  Should a Member wish to ask more than one question, questions should be listed in order of priority.  If more than one Member sends in a question, these will be taken in alphabetical order of Members’ names, alternated from meeting to meeting.  Each question and each response is restricted to three minutes.

Additional documents:

Minutes:

The Chairman suggested that, on this occasion, written responses be provided to those written questions which had been received in accordance with paragraphs 10.2 and 10.3 of the Council’s Rules of Procedure, copies of which had been distributed to Members present at the start of the meeting.

 

Although a desire to pursue verbal responses was raised, the majority of Members felt the suggestion of written responses to be a sensible approach on the condition of timely distribution of the responses.  The Legal, Governance and Democracy Lead Specialist (Monitoring Officer) undertook to ensure that the written responses to written questions were circulated to all Members and published, together with the questions, on the Council’s Website within 24 hours of the meeting.

 

Councillor David Webster further sought information on progress on the Ulverston Leisure Scheme and sought confirmation that the Leisure Centre in Ulverston would not be put on the back burner due to the transition to a Unitary Authority.

 

Councillor Tom Harvey proposed, was seconded by Councillor Andrew Jarvis, and it was unanimously

 

RESOLVED – That on this occasion, approval be given for written responses to those written questions received in accordance with paragraphs 10.2 and 10.3 of the Council’s Rules of Procedure to be circulated to all Members and published on the Council’s Website within 24 hours of the meeting.

C/44

Minutes of Meetings

To receive Chairmen’s comments (if any notified) in respect of the minutes of the Committee meetings held between 23 and 30 April 2021.

Minutes:

No comments or questions had been received in respect of the minutes of committee meetings held between 23 and 30 April 2021.

C/45

Questions to Chairman of the Council or Chairman of any Committee or Sub-Committee

To deal with any questions under Rule 10.6 of the Council’s Rules of Procedure, of which due notice has been given and/or the Chairman allows as a matter of urgent business and which are in relation to any matter over which the Council has powers or duties or which affect the area.

Minutes:

No questions had been received under Rule 10.6 of the Council’s Rules of Procedure.

C/46

Urgent Decisions pdf icon PDF 172 KB

In accordance with Paragraph 17.3 of the Access to Information Procedure Rules, to receive details of any urgent Executive Decisions taken since the last scheduled ordinary meeting of Council held on 23 March 2021.

Minutes:

RESOLVED – That the details relating to an urgent Executive Decision taken since the last scheduled ordinary meeting of the Council held on 23 March 2021, namely CEX/164 (2020/21), be received.

C/47

Emergency Delegated Executive Decisions pdf icon PDF 625 KB

To note the following Emergency Delegated Executive Decisions taken by the Chief Executive in accordance with the Leader’s decision noted by Cabinet at CEX/104 (2019/20):-

Additional documents:

Minutes:

RESOLVED – That the following Emergency Delegated Executive Decisions taken by the Chief Executive, in accordance with the Leader’s decision noted by Cabinet at CEX/04 (2019/20), be noted:-

 

(1)        016 08-034-21 Business Support Grants; and

 

(2)        017 02-07-21 Use of Powers under Section 23 of the Local Government Act 1976.