Agenda and minutes

Lake Administration Committee - Friday, 13 April 2018 10.00 a.m.

Venue: The Marchesi Centre, Holly Road, Windermere LA23 2AF. View directions

Contact: Committee Services 

Items
No. Item

LA/38

Minutes pdf icon PDF 73 KB

To authorise the Chairman to sign, as a correct record, the minutes of the meeting of the Committee held on 26 January 2018 (copy attached).

Minutes:

RESOLVED – That the Chairman be authorised to sign, as a correct record, the minutes of the meeting of the Committee held on 26 January 2018.

LA/39

Declarations of Interest

To receive declarations by Members of interests in respect of items on this Agenda.

 

Members are reminded that, in accordance with the revised Code of Conduct, they are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting.)

 

Members may, however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registrable or other interests.

 

If a Member requires advice on any item involving a possible declaration of interest which could affect his/her ability to speak and/or vote, he/she is advised to contact the Monitoring Officer at least 24 hours in advance of the meeting.

Minutes:

RESOLVED – That it be noted that no declarations of interest were raised.

LA/40

Local Government Act 1972 - Excluded Items

To consider whether the item in Part II of the Agenda should be considered in the presence of the press and public.

Minutes:

RESOLVED – That the items in Part II of the agenda be dealt with following the exclusion of the press and public.

LA/41

Public Participation

Any member of the public who wishes to ask a question, make representations or present a deputation or petition at this meeting should apply to do so before the commencement of the meeting.  Information on how to make the application can be obtained by viewing the Council’s Website www.southlakeland.gov.uk or by contacting the Committee Services Team on 01539 733333.

 

(1)        Questions and Representations

 

            To receive any questions or representations which have been received from members of the public.

 

(2)        Deputations and Petitions

 

            To receive any deputations or petitions which have been received from members of the public.

Minutes:

The Solicitor to the Council informed the Members that as part of the annual review of the Constitution the General Public Participation scheme had been updated and the changes had been approved at the Council meeting on 28 March 2018. Members of the public wishing to make a representation would be required to register no later than 0:01am (one minute past midnight) two working days before the meeting.

 

RESOLVED – That it be noted that no questions, representations, deputations or petitions have been received in respect of this meeting.

LA/42

Progress Report pdf icon PDF 49 KB

To consider an update on progress relating to decisions made at previous meetings of the Committee, as at 28 March 2018.

Additional documents:

Minutes:

The Director People and Places presented a report updating the Members on progress made on decisions taken at previous meetings of the Committee. He advised Members that the Lake User Forum’s revised terms of reference had not yet been received and he would follow this up with the Lake District National Park Authority.

 

The Director People and Places confirmed that, at the June 2018 Lake Administration Committee meeting, there would be an appointment, from the Committee, to the Windermere Lake Action Plan Steering Group. Action Plan implementation planning was in progress, including engaging with other organisations.

 

With regard to the Windermere ferry ticket sales system, the Director People and Places highlighted the letter, included in the agenda pack, which had been sent to Cumbria County Council following the January meeting of the Lake Administration Committee. Councillor Dyan Jones addressed the Committee and informed them that she had attended the stakeholder meeting on 9 February 2018, it had been a very positive meeting with a number of user groups represented.

 

RESOLVED – That the report be noted.

LA/43

Encroachment Application Tower Wood Outdoor Education Centre pdf icon PDF 68 KB

To consider an application for permission to replace two existing wooden jetties and to dredge an area of 190m2 at Tower Wood Outdoor Education Centre.

Additional documents:

Minutes:

The Lake and Parking Services Officer presented a report which requested consideration of an application to replace two existing wooden jetties and to dredge an area of 190m2 at the Tower Wood Outdoor Education Centre. He informed the Committee that the replacement jetties would be constructed from floating modular dock sections linked by hinged gangways and anchored by circular steel piles and that there would be an overall increase of encroachment area of 8.9m2. He explained that the dredging would cover an area of approximately 190m2 to achieve a depth of 1m and the dredged material would be used to build a wash wall to improve the flow of water into the Lake.

 

Members agreed that it was an excellent covering report and the application had been put together very well and provided full details of the proposals with supporting documents.

 

RESOLVED – That the application for permission to replace the two existing wooden jetties and dredge an area of 190m2 at the Tower Wood Outdoor Education Centre be approved, subject to the applicant agreeing to a revised encroachment agreement.

LA/44

Guidance Note Regarding Encroachments pdf icon PDF 70 KB

To consider the guidance note regarding encroachments.

Additional documents:

Minutes:

The Solicitor to the Council presented a report which outlined the proposed guidance note regarding encroachments. The guidance note included the steps which would have to be taken by customers who wished to apply to have their commercial encroachment changed to residential and also outlined the documentary evidence which would be required to support an application. She explained that the guidance note had been produced following a request from Members. The Council’s property advisors, Lambert Smith Hampton, had been consulted and the guidance reflected their comments.

 

Members gave consideration to the documentation which would be required to be submitted in support of an application.

 

RESOLVED – That

 

(1)        the guidance note attached at Appendix A to the report be adopted for approval;

 and 

 

(2)        the Director of Policy and Resources (Monitoring Officer) and the Solicitor to the Council be delegated the authority to make minor amendments to the guidance for the purpose of adding clarity or to reflect any changes in legislation.

LA/45

Press and Public

Minutes:

RESOLVED - That, under Section 100(A)(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12 A of the Act as amended by the Local Government (Access to Information) (Variation) Order 2006 by virtue of the paragraphs indicated.

LA/46

Update on Commercial Leases and Annual Encroachments

To update Members on commercial leases and annual encroachments.

Minutes:

The Solicitor to the Council presented a report which provided Members with an update regarding commercial leases and annual encroachments around the Lake and the current position in relation to debt recovery actions. She explained that progress on debt recovery had continued and there had been a number of meetings which were beginning to show results.

 

Members were informed that an issue had arisen relating to the timeliness of correspondence regarding the fee increase for annual encroachments. This had now been resolved and steps put in place to ensure that the issue did not reoccur.

 

Members agreed that it was excellent to see the continued progress of debt recovery.

 

RESOLVED – That the report be noted.

LA/47

Ferry Nab Update

To update Members on the completion of works at Ferry Nab.

Minutes:

The Director People and Places presented an update report on the completion of works at Ferry Nab boathouse. The update had been requested by Members at the meeting of the Lake Administration Committee on 26 January 2018. He informed the Members that the update referred to the report which had been presented to the Committee in June 2017 and which was attached at appendix 1 to the report.

 

Members considered the content of the report and agreed that a site visit would be very useful.

 

RESOLVED – That the report be noted.

LA/48

Re-Admission of Press and Public

Minutes:

RESOLVED – That the press and public be re-admitted to the meeting.