Agenda and minutes

Human Resources Committee - Tuesday, 14 June 2016 2.00 p.m.

Venue: Georgian Room, Kendal Town Hall. View directions

Contact: Paul Rogers 

Items
No. Item

HR/1

Minutes pdf icon PDF 175 KB

To authorise the Chairman to sign, as a correct record, the minutes of the meeting of the Committee held on 29 March 2016 (copy attached).

Minutes:

RESOLVED – That the Chairman be authorised to sign, as a correct record, the minutes of the meeting of the Committee held on 29 March 2016.

HR/2

Declarations of Interest

To receive declarations by Members of interests in respect of items on this Agenda.

 

Members are reminded that, in accordance with the revised Code of Conduct, they are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests.  (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting.)

 

Members may, however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registrable or other interests.

 

If a Member requires advice on any item involving a possible declaration of interest which could affect his/her ability to speak and/or vote, he/she is advised to contact the Monitoring Officer at least 24 hours in advance of the meeting.

Minutes:

RESOLVED – That it be noted that declarations of interest were made by Councillors Janette Jenkinson and Chris Hogg with regard to Minute No. HR/55.

HR/3

Local Government Act 1972 - Excluded Items

To consider whether the items in Part II of the Agenda should be considered in the presence of the press and public.

Minutes:

RESOLVED – That the items in Part II of the Agenda be dealt with following the exclusion of the press and public.

HR/4

Terms of Reference

To note the terms of reference for the Human Resources Committee as set out in Part 3 (pages 37 and 38) of the Council’s Constitution.

Minutes:

RESOLVED – That the Terms of Reference for the Human Resources Committee be noted.

HR/5

Joint Consultative Panel - Constitution pdf icon PDF 32 KB

To consider proposed amendments to the Joint Consultative Panel (JCP) Constitution recommended for approval by the JCP.

Minutes:

The Director of Policy and Resources (Monitoring Officer) outlined proposed changes to the Joint Consultative Panel Constitution. In addition to a number of minor amendments, there was an increase in the number of GMB representatives from one to two and a corresponding reduction in UNISON representatives from three to two. She also requested the Committee to ratify the Chairman’s nomination that Councillor Sylvia Emmott be the other Human Resources Committee Member representative on the Panel with the Chairman and Portfolio Holder for Council Organisation and People.

 

RESOLVED – That

 

(1)       the Joint Consultative Panel Constitution, as amended and presented at the meeting be approved; and

 

(2)       Councillor Sylvia Emmott be confirmed as the additional Human Resources Committee representative on the Joint Consultative Panel.

HR/6

Probation Policy pdf icon PDF 97 KB

To consider and approve the new Probation Policy for implementation.

Additional documents:

Minutes:

The Human Resources Manager presented a report requesting the Committee to consider a new Probation Policy which would assist line managers in the effective completion of the probationary period by consolidating the current guidance in various elements into one policy.

 

RESOLVED – That the new Probation Policy be approved for implementation.

HR/7

Annual Health and Safety Report pdf icon PDF 171 KB

To receive the Annual Health and Safety Report 2015/16.

Additional documents:

Minutes:

The Director of Policy and Resources (Monitoring Officer) presented the Annual Health and Safety Report 2015/16 which been presented to Cabinet on 1 June 2016. The report included an overview of performance across the Council.

 

Members commended the improvements in safety performance and culture throughout the Council and the need to continue those trends.

 

A Member made reference to the occurrence of aggressive behaviour towards employees in the reception area at South Lakeland House. The Director Policy and Resources (Monitoring Officer) advised that work was being carried out in that area to address concerns.

 

The Assistant Director, Neighbourhood Services informed Members that the Benefits reception area had also been reviewed in relation to employee safety and public privacy on a number of occasions.

 

RESOLVED – That the Health and Safety Report for 2015/16 be noted.

HR/8

Annual Report on Employee Sickness Absence from 1 April 2015 to 31 March 2016 pdf icon PDF 142 KB

To note the report and actions to be taken moving forward.

Minutes:

The Human Resources Manager presented the Annual Report on Employee Sickness Absence from 1 April 2015 to 31 March 2016. He made reference to the target level of 6.5 days absence per Full Time Employee (FTE) and the 8.5 days per FTE actual statistic which was two days higher. He explained that longer term sickness absences impacted on that statistic. He drew Members’ attention to the increase in the number of employees with zero days’ absence from work through sickness which had increased to 178, an increase by 11 from 2014/15.

 

The Human Resources Manager reported that recently, information had been received from the North West Employers Organisation showing that out of 49 councils in the North West Region, 33 councils had responded showing actual sickness days per FTE. The highest number of days per FTE was 13.5 working days and the lowest was 6.8 working days. Despite this Council’s positive figure in comparison, he would be recommending that the Committee retain the current target level of 6.5 working days.

 

The Committee thanked officers for the report. Members were encouraged by the number of employees registering zero days’ sickness absence and requested that their appreciation of that statistic should be recorded.

 

RESOLVED – That

 

(1)          the Annual Report on Employee Sickness Absence  from 1 April 2015 to 31 March 2016 be noted; and

 

(2)          the target sickness absence for 2016/17 of 6.5 days be approved.

HR/9

Press and Public

Minutes:

RESOLVED - That, under Section 100(A)(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12 A of the Act as amended by the Local Government (Access to Information) (Variation) Order 2006 by virtue of the paragraphs indicated.

HR/10

Joint Consultative Panel

To receive the minutes of the meeting of the Joint Consultative Panel held on 31 May 2016.

Minutes:

RESOLVED – That the minutes of the Joint Consultative Panel meeting held on 31 May 2016 be noted.

HR/11

Health, Safety and Wellbeing Committee

To receive the minutes of the meeting of the Health, Safety and Wellbeing Committee held on 12 April 2016.

Minutes:

RESOLVED – That the minutes of the meeting of the Health, Safety and Wellbeing Committee held on the 12 April 2016 be noted.

HR/12

Applications for Voluntary Redundancy

To consider applications for voluntary redundancy.

Minutes:

Note – Councillor Janette Jenkinson declared an other registrable interest in this matter by virtue of the fact that she was a Trustee on the Board of the Ulverston Community Enterprises and, having regard to the risk of bias and pre-determination, left the Georgian Room during discussion and voting thereon. Councillor Chris Hogg made a personal explanation that the Coronation Hall fell within his remit of his Portfolio. He remained in the meeting during the discussion and voting thereon.

 

The Assistant Director, Neighbourhood Services presented a report which requested the Committee to consider two applications for voluntary redundancy.

 

RESOLVED – That

 

(1)          the applications for voluntary redundancy as detailed in the report, be approved; and

 

(2)       the Director of People and Places, in consultation with the Assistant Director of Resources (Section 151 Officer), be authorised to agree the final detail.