Information

Delegated Executive Decisions - Thursday, 9 September 2021 10.30 a.m.

Venue: Not Applicable

Contact: Adam Moffatt 

Items
No. Item

DEX/4

Changing Futures for Complex Individuals pdf icon PDF 339 KB

To consider the receipt of grant funding, awarded to the council to assist the implementation of the Changing Futures Programme and commit to the principles of the programme.

Additional documents:

Minutes:

Summary

Consideration was given to the receipt of grant funding in order to assist in the implementation of the Changing Futures Programme and commit to the principles of the programme, as set out at Appendix 1 to the report. The Ministry for Housing Communities and Local Government programme, Changing Futures: changing systems to support adults experiencing multiple disadvantages, had seen a Cumbria wide bid, with Cumbria County Council acting as the lead partner. It was hoped that the programme would align a number of other developments that had been pursued by external partners to the Changing Futures model.

 

The grant award to the Council was £50,000 and would be used to help secure sustainable accommodation options for individuals with complex needs for the remainder of 202122.

Decision

(1)   Approval be given to commit to the purpose and principles of the Changing Futures Programme, as set out in the attached Terms of Reference of the Changing Futures Programme Board (Appendix 1);

 

(2)   That the Director of Customer and Commercial Services agrees that the Changing Futures work will require organisations to work outside statutory thresholds to effect change for individuals in this cohort;

 

(3)   Recognition be given that the realignment of existing and emerging organisational resources is crucial to the Changing Futures Programme and the resource implications set out in Section 6;

 

(4)   To note the receipt by the Council of grant funding of £50,000 to be used as part of the Changing Futures Programme to secure sustainable accommodation options for individuals with complex needs; and

 

(5)   That the Director of Customer and Commercial Services in conjunction with the Lead Specialist Legal, Governance and Democracy enter into the appropriate agreements on behalf of the Council, to receive and administer the grant funding and that the income and expenditure budgets for homelessness prevention are increased for the value of this grant.

Reasons for Decision

Within the Homeless and Rough Sleeping Strategy for South Lakeland District Council, there are 4 key priorities which are:

·      Homeless prevention

·      Increase the supply of settledaccommodation

·      Ensuring the right support is available to those that needit

·      Tackling complex needs

The proposal for year 2 will help in the delivery of these priorities. The proposal will also help in the delivery of the Council Plan’s aim to provide ‘homes to meet need’.

Alternative Options Considered and Rejected

The Council could decide not to take part in this Programme or to accept the monies available for this work. This is not recommended as it would not support the work undertaken to expand the offer to complex individuals which could potential increase the number of rough sleepers as well as the additional costs to the council to source high cost accommodation through the private sector.

DEX/5

Print Fleet and Print Room Equipment - Contract Award pdf icon PDF 227 KB

To consider a new contract to provide the print room and multi-functional printing devices located within South Lakeland House and outlying locations.

 

Please also see the Part II Appendix 1 to the report.

Additional documents:

Minutes:

Summary

Consideration was given to a new contract which provided the print room and multifunctional printing devices located within South Lakeland House and outlying locations.

The existing equipment within the council had been in operation for a number of years was now outdated, inefficient, and costly and subject to frequent maintenance and repair due to general wear and tear and usage. In addition, the existing contract was due to expire, with no further options to extend available.

It was considered that three years would be the preferred contract term. Although this would have resulted in expiry of the contract in August 2024, it was felt that it would be inappropriate to commence a procurement exercise during 2023 due to the implications of Local Government Reorganisation. As a result, the proposed contract term, would allow for a further procurement to be based on the formation of the new authority, as well as a reduction or increase of devices during the contract term.

Decision

1)     The contract for the print fleet and print room equipment and associated software, be awarded to the preferred bidder identified in the Part II appendix to this report for a contract term of three years with an optional two year extension.

 

Reasons for Decision

The proposal ensures that delivery of Council functions covered by the print fleet and print room equipment will continue to be delivered, and improved technology and continual improvement to operational processes.

 

Alternative Options Considered and Rejected

The option being recommended is as a result of a compliant procurement process using a recognised procurement framework which is managed by Crown Commercial Services. This is in line with procurement best practice and preferred over other options.

 

An alternative option would be to use an alternative framework or to select a different preferred supplier, however this is not recommended because the procurement exercise and analysis has identified the preferred supplier on the chosen framework for the reasons set out in the Part II appendix.

 

A further alternative option would be to start a new procurement from scratch.

 

However, it is unlikely that savings would be achieved over the national framework, and there would have been significant resource implications to do so, resulting in little or no financial gain.

 

The only alternate option would be to do nothing. This isn’t a viable option as we will be unable to deliver printing services and functionality which are crucial to business as usual activity.