To receive the following Emergency Non-Executive Decisions taken by the Chief Executive between 30 March and 29 May 2020 in accordance with Part 3 of the Council’s Constitution 3. (B 1) (1.1) and to note any spending outside any budgetary provision:-
Note - Councillors Tom Harvey and John Holmes had raised with the Monitoring Officer prior to the meeting, for the purpose of transparency, the fact that they were involved in organisations that had applied for a discretionary grant. This item was, however, purely to receive emergency non-executive decisions which had already been made, so they were able remain in the meeting during the discussion and voting on the matter.
The Legal Governance and Democracy Lead Specialist (Monitoring Officer) referred to Agenda Item No.2(i) relating to an Emergency Non-Executive Decision (009) taken by the Chief Executive in relation to Remote Meetings Protocol, Procedure Rules, Public Participation and Privacy. She was suggesting the inclusion of additional wording to the Virtual Meeting Standing Orders to accommodation feedback from Members following a number of virtual meetings now having taken place. The first addition was to allow the vote to be taken, in addition to roll call, by the affirmation of the meeting if there was no dissent (by assent). The second was to address voting and interruption in technology, so that:-
• in relation to Licensing, Planning or other quasi-judicial matters, each Member must confirm that they have heard without interruption the entire proceedings and full discussion in relation to the item and asking members to state ‘for’, ‘against’, or ‘abstain’ to indicate their vote when their name is called; and
• in relation to all other Council meetings, Members are to confirm that they are sufficiently informed to properly cast their vote and asking members to state ‘for’, ‘against’, or ‘abstain’ to indicate their vote when their name is called.
Councillor Andrew Jarvis, Finance and Resources Portfolio Holder, moved that the Emergency Non-Executive Decisions be received, that any spending outside budgetary provision be noted and, in addition, that the changes raised by the Monitoring Officer in relation to Emergency Non-Executive Decision 009 outlined above be approved. He was seconded by Councillor Giles Archibald.
No Member having raised concern when asked by the Chairman, it was
RESOLVED – That
(1) the Emergency Non-Executive Decisions taken by the Chief Executive between 30 March and 29 May 2020 in accordance with Part 3 of the Council’s Constitution 3.(B 1) (1.1) be received;
(2) any spending outside any budgetary provision be noted; and
(3) the changes raised above by the Legal, Governance and Democracy Lead Specialist (Monitoring Officer) be approved and the Constitution amended accordingly.